Use of College Vehicle

Policy for Employee Use of College-owned, Leased and Rented Vehicles

1. College-owned, leased, or rented vehicles can only be utilized by College departments for College business. A budget account number from the supporting department is required.

2. All drivers must complete Kenyon Authorized Driver course(s) to drive college-owned, leased, or rented vehicles.

3. When a vehicle is needed, complete the Vehicle Reservation Request Form found here. Requests should be made a minimum of seven days before the vehicle is needed.  All reservations are granted on a first come first serve basis.  The use of a College vehicle can be denied in the event of adverse weather and/or unsafe road conditions.

4. The following vehicles are available:

• Seven passenger vans

• Twelve passenger vans

Contact transportation@kenyon.edu for the current per-mile charge for each type of vehicle.

5. Drivers must:

• A. Pick up keys, gas cards, and mileage forms at Campus Safety, located in Gund Commons.
• B. Follow the "Rules of the Road" when operating a College vehicle.
• C. Return the vehicle with a minimum of ¾ tank of fuel, the interior clean, and park it in the fleet-reserved spaces in the West Quad Garage urn in keys, gas receipts and completed mileage forms to Campus Safety.

6. Possession or consumption of alcohol or illegal drugs is prohibited in College vehicles. No pets are allowed in college vehicles. Smoking is also prohibited.

Questions should be directed to transportation@kenyon.edu.