Revised December 2, 2019
Users and visitors to the Site are subject to the terms, conditions and provisions stated in this Policy and any other relevant terms, conditions, policies, or notices posted or included on the Site. By visiting or using the Site, you agree to the terms of this Policy and, if you provide us your Personal Information, you consent to the collection, use and disclosure of your Personal Information as described in this Policy. If you do not agree with this Policy, please do not provide us any Personal Information and do not use the Site.
Information Voluntarily Supplied by You
We collect Personal Information when you provide this information directly to us, such as voluntarily submitting a form. You decide whether you wish to provide us with Personal Information. We have structured our website so that you may visit us and obtain information related to Kenyon without revealing your identity, or voluntarily providing any Personal Information; however, certain website services for employees and students may require a personal login to access. Also, as discussed below, our Site uses Google Analytics to automatically collect device information when you visit www.kenyon.edu (see section on Google Analytics below).
If you provide us with Personal Information, you agree to provide accurate, complete and true information. You agree to not use a false or misleading name that you are not authorized to use.
Information Gathered Automatically on kenyon.edu
We use the web analytics service Google Analytics (which uses and our server logs to help us analyze how users interact with the Site. Each time you visit the Site, information about the device you use to access our webpages and how you use our website, such as your IP address, geographical location, length of visit and pages viewed is automatically gathered (“Web Analytical Information”).
The Web Analytical Information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies.
We do not use Google Analytics to collect Personal Information; however, Web Analytical Information may be linked with Personal Information voluntarily provided on the admissions applicant portal or collected by engaging with emails from the Office of Admissions.
Web Services Requiring Employee or Student Authentication
Kenyon automatically collects and logs Web Analytical Information from employees and students when they use Kenyon’s web services that are linked from the Site and require authentication. Log data may include your Internet Protocol (IP) address, date and time the website or systems were used, and technical information about your devices and preferences. Log data may be used to facilitate your access to Kenyon websites and services, monitor system performance, troubleshoot problems, and facilitate Kenyon’s response in the event of prohibited uses of computing resources, or unauthorized access to sensitive data.
How We Use Your Information
Kenyon uses the information collected about you through the Site, including any Personal Information, in the ways listed below:
- To improve site and service performance and delivery, and to analyze how sites and services are being accessed and used
- To provide requested products and services
- To respond to your inquiries and provide customer support
- For our internal marketing purposes, which include, but are not limited to, sending you information and news that we think may be of interest to you in our electronic newsletters and other communications
- For investigation of incidents related to information security and information asset protection
- To test, correct and improve our content, applications and services
- To develop new applications, products and services
- To comply with the law or protect property rights
We retain Personal Information only as long as needed to effectuate the above uses.
Opt-Out Options and Information Requests
If you are visiting the Site using a mobile device such as a smartphone or tablet, please refer to the manufacturer’s instructions and individual browser settings on how to manage cookies.
You have the right to see the Personal Information we have collected on the Site. You may also request correction or deletion of Personal Information, restrict processing, and opt out of communications and direct marketing. For specific requests please contact Kenyon’s privacy officer. Please allow 15 business days for your request to be processed.
If you submit a request that we delete your Personal Information, we will comply with your request in a reasonable time. We may need to retain certain Personal Information to comply with legal obligations.
We may contract with outside service providers, including but not limited to outside service vendors and SaaS software vendors. A list of service providers is available upon request from the Privacy Officer. It may be necessary to share Personal Information with the third party for completion of the services. We do not provide data to a third party for any purpose that is not directly related to college business, and we will never sell, rent, loan, trade or lease your personal information to any third party. We may also disclose Personal Information if we believe it is required to comply with a law or protect legal rights.
We employ commercially reasonable technical and administrative security measures to maintain data accuracy, prevent unauthorized access, and ensure the appropriate use of Personal Information we gather about you. However, no security measures are guaranteed to be completely effective and we cannot warrant the information you submit to us. Any information submitted to us is done at your own risk.
Billing and Credit Card Information
We use a third-party merchant services provider to assist us with providing online payment processing, and we may share your Personal Information with our merchant services provider to enable online payments. We limit the amount and types of Personal Information we share with Service Providers to what they need to reasonably perform their functions. Credit card information collected by Kenyon is only used to process your transaction. Credit card information is not stored on Kenyon College servers. Credit card information may also be collected on the admissions portal and the online alumni community, which are fully PCI compliant third party services.
“Do Not Track” Disclosure
California Minor Residents
Data subjects located in the European Union have certain rights pursuant to the General Data Protection Regulation (GDPR). These include the right to: (1) access to Personal Information we hold about you, (2) have inaccurate Personal Information rectified or deleted, and (3) to instruct us to stop using your Personal Information in a certain way. For specific requests please contact Kenyon’s privacy officer. Please allow 15 business days for your request to be processed.
Changes to this Statement
Gambier, OH 43022
Information Request Form