Transportation

Van Certification

If an individual wishes to be certified they must first complete the Driver Pre-Certification and Explanation of Requirements Form. Individuals must sign into their Kenyon email account to complete the form. After the form is completed, one must send a color scan of their driver's license to transportation@kenyon.edu to begin the standard driver certification process. Students are charged a $10 fee for the MVR. Drivers who have a California, Utah or Washington state license are required to request your own MVR from the state and submit it to the Transportation Coordinator (transportation@kenyon.edu). Students who provide their own MVR will not incur the $10 fee. There are additional steps required for those over 21 years of age that would like to become 12-passenger certified. Contact the Manager of Business Services to complete those required steps.

Only Fleet vehicles are insured by the College for accident and liability. Use of personal vehicles for College trips forces all liability upon the owner and is, therefore, strongly inadvisable.

NOTE: There is a $10 annual charge to get van certified that will be billed to your student account.

Transportation Requests

The College offers the opportunity to reserve vehicles to access off-campus events/locations for approved student organization sponsored programs.

For in-state travel lasting less than a week:

  • To request a College-owned vehicle student organizations should complete the Fleet Vehicle Reservation Request Form.

  • All requests must be submitted fourteen (14) days before the vehicle is needed and the organization must provide drivers who have completed the Driver Certification. A completed form does not mean the reservation will be accepted. The organization will receive a confirmation email if the vehicles have been reserved.

  • On the day of departure, the driver(s) must submit a completed Travel Roster/Waiver of Liability Form to Campus Safety and pick up keys, gas cards, and mileage forms.

For out-of-state travel or travel lasting longer than a week:

  • Organizations must utilize rental vehicles, coordinated through the Office of Student Engagement.

  • To initiate the rental request process student organizations should complete the Fleet Vehicle Reservation Request Form.

  • All requests must be submitted fourteen (14) days before the vehicle is needed and the organization must provide drivers who have completed the Driver Certification.

  • On the day of departure, the driver(s) must submit a completed Travel Roster/Waiver of Liability Form to Campus Safety and pick up keys, gas cards, and mileage forms.

  • Students may be required to pick up or return the vehicles at the rental car facility.

***All travel forms for off-campus events must be submitted to Campus Safety before leaving campus.

To Request a College Driver

If you want to request a driver to pick up a performer, speaker, etc. from the airport email transportation@kenyon.edu. Please include the following information in your email:

  • Name(s) of person(s) to transport

  • Title of the person(s) being transported (Guest Speaker, performer, etc.)

  • Flight Info (if applicable): Airline name, Flight Number, Flight flying out from (arrivals only), time of flight arrival/departure

  • Where to pick-up and drop-off traveler

  • The student organization account number for charges

Student Use Policy

College vehicles can only be rented by College departments or campus organizations that are registered with the College. Student organizations may not transport guests in private cars driven by uncertified drivers because these drivers are not covered by the College's liability insurance.

The following vehicles are available at the listed rates:

  • 7-passenger vans: 33 cents per mile*

  • 12-passenger vans: 43 cents per mile*

*Vehicle rates subject to change. Please contact the Office of Student Engagement for current rates.

Special Guidelines for Trips Over 400 Miles

  • No more than two vans may be used for a single-destination trip.

  • A minimum of one certified driver per 400 miles must be identified.

  • A maximum of 16 hours of continuous travel is allowable, after which a layover of at least 8 hours is required. Drivers must rest for at least 1 hour for every 4 consecutive hours of driving and may not drive for more than 8 hours per day.

  • Layovers are required in the event of adverse weather and unsafe road conditions. Renters will be issued a College credit card for such emergencies and any layover expenses will be funded by the College.

  • A faculty or staff sponsor must be identified. The sponsor will either join the trip or provide written acknowledgment of responsibility to serve as an emergency contact here on campus.

For any questions related to transportation, please email transportation@kenyon.edu or call 740-427-5227.