Social Event Registration Process
Student Organization who wish to host a Social Event with Alcohol will need complete an event request in KCon. During the process of creating the event, they will need to indicate that the organization will be providing alcohol at the event.
The registration process is as follows:
The request must be submitted at least ten (10) business days in advance of the event. Failure to submit the guest list (if closed) in time can result in the event not being approved.
Additionally, all event hosts must reserve the space in Kenyon Reservations and adhere to applicable standards and timelines for that process.
Once the reservation is confirmed and the request has been reviewed, the identified social event hosts will meet with the Office of Student Engagement to discuss the event, including a review of this policy and answer any questions.
Failure to complete all processes in a timely manner, submitting a registration request with incomplete or misleading information, not reviewing the event with Student Engagement, or not meeting training or funding requirements will result in denial of request, cancellation of event and/or a possible referral to the Office of Student Rights and Responsibilities.
After review, the social event hosts and organization leadership will receive notification if the social event with alcohol registration request has been approved, denied or requires further information.
Social Event Team
All social events with alcohol must have a group of students that serve as a team to oversee the event. This team will include hosts, door workers, floaters and servers. The Office of Student Engagement reserves the right to require additional Social Event Team members based on the nature of the event or space. Students serving as hosts, servers, door workers or floaters must complete the online Social Event with Alcohol Training found on KCon.
All Social Event Team Members must remain sober prior to and for the duration of their shift. For the purposes of social events with alcohol, sober is defined as not being under the influence of and abstaining from the consumption of alcohol and/or mood altering drugs.