BYOB events require student organizations to follow all procedures outlined in this policy in addition to the following requirements. BYOB events are always closed events.
Guest lists with specific names and birthdays of all members and invited guests must be generated for each function. (A student directory is not an acceptable guest list. Invitations should be issued to the guest(s) that a member wishes to invite to the event). Guest list must be submitted to the Office of Student Engagement by the Tuesday before the event at 12:00 pm. After this time, no substitutions or add-ons are permitted.
Event attendance must utilize a ratio of no more than three guests to one member with no more than 100 attendees total.
Each attendee of legal drinking age may bring their own beverages, with a maximum of six beers, hard ciders/seltzer (12 ounce servings) or four servings of wine (four miniature 187 ml wine bottles or one 750 ml bottle). Guests of legal drinking age must bring their own alcohol with them to the event and take it immediately to the bar upon their arrival. A social event team member will label beverages with the attendee’s full name on their bottle of wine or cardboard package of beer, cider, or miniature wine bottles. The host organization will be supplied with labels and markers by Campus Safety.
Only one, well-lit entrance is permitted at BYOB events. Several exits should be present but should not also be used as entrances. The guest list must be present at the entrance and guests are to be “checked in” once they have arrived and entered the event. Checking in includes indicating that the attendee has arrived as well as logging the type and quantity of their alcohol, if applicable. Guests must take their alcohol directly to the bar following check in.
Bartenders & Distribution of Alcohol
Bartenders must label all alcohol with attendee’s full name with the provided sticky labels. Each time an attendee of legal drinking age wants a drink, ID should be checked and a beverage retrieved from the matching labeled bottle or cardboard package. Bartenders may only dispense drinks to the student whose name is on the container. Bartenders may only issue one serving of alcohol at a time. All drinks must be served in plastic cups to ensure that alcohol is being appropriately checked at the bar. All alcohol must be stored behind the bar and clearly out of reach of any attendee and for distribution only by the bartenders.
Hosts of social events with alcohol are responsible for providing non-alcoholic beverages, food, and event supplies. All beverages at social events (including BYOB events) must be in clear cups. Serving water at any social function where alcoholic beverages are served is required. Alternative non-alcoholic beverages, such as sparkling water, non-alcoholic cider, and soda are suggested in addition to water. Non-alcoholic beverages should be equally prominent as alcoholic beverages and be available at the same location for the duration of the event. Additionally, substantial food options that do not require heating or refrigeration must also be served for the duration of the event. When planning food items, it is important to be mindful of food safety concerns (Food Safety Guide). Last call for alcohol will be 15 minutes prior to the event end time. No alcohol may be served after that point.
If non-alcoholic beverages or food run out during the course of the event, alcoholic beverages may no longer be served until replenishment. Campus Safety officers have full discretion to determine whether there is enough food and non-alcoholic beverages for attendees.