Organization Officers

Based on the mission, purpose and size of the organization, the requirements for leading a student organization will vary. However, the Office of Student Engagement  and the Student Life Committee requires each organization to have a president, treasurer and secretary, at minimum.

Taking on the role of a student organization officer is not something that should be taken lightly. Duties of organization officers include, but are not limited to:

• Representing the organization to the larger campus community
• Demonstrating responsibility for the conduct of the organization
• Staying informed and educated on campus policies, procedures and expectations and following them in all organization operations
• Communicating regularly with campus departments, fellow officers, the organization advisor and all organization members
• Leading the organization with good intention and judgment
• Completing the annual registration process on KCon when prompted, to maintain good standing with the college. 

President’s Responsibilities

• Attend organization workshops hosted by the Office of Student Engagement
• Lead the organization
• Abide by the organization’s constitution/bylaws
• Commit to the goals of the organization
• Be aware of the financial status and fiscal responsibility of the organization
• Conduct meetings for the organization
• Consult with the organization advisor regularly (if applicable)
• Communicate with the Office of Student Engagement
• Share and uphold College policies or processes with organization officers/members
• Delegate tasks to other organization officers/members
• Ensure the organization is actively operating, hosting events, and meeting, recruiting new members, and moving forward
• Coordinate smooth transition for all officers at the end of a term

Treasurer’s Responsibilities

• Attend any Business & Finance Committee workshops or trainings offered throughout the academic year 
• Monitor the fiscal status of the organization and keep an itemized budget and financial plan
• Participate in audits when called upon by the vice president for business and finance
• Educate fellow officers on the expectation for fiscal responsibility that comes with the opportunity to use student activity fee dollars allocated from the Student Council
• Be educated on all campus budgeting, funding and purchasing policies and procedures
• Authorize purchases on behalf of the organization
• Be aware of opportunities for funding and responsible for all organization requests for funding (i.e.: semester allocations, supplemental allocations, fun funds etc.)

Secretary’s Responsibilities

• Be responsible for all organization communication (including management of membership rosters and email lists)
• Take notes or minutes for the organization
• Lead the process of editing the organization's guiding documents on an annual basis
• Maintain membership rosters for submission annually
• Maintain organization mailing lists

Note: Organization-specific responsibilities for officers are determined by the constitution/bylaws of each organization. Organizations also can have multiple individuals fulfill these roles, and can also call them specific titles.