Event Module Guidance

Before adding an event to the events module in BigTree, confirm the following:

• Your event complies with Kenyon’s event promotion guidelines.
• Any in-person event has been booked through Kenyon Reservations.
• Most events should also be submitted to the Master Events Calendar, which is managed by the Office of Campus Events.

more information about scheduling events

Adding an Event in the BigTree Module

1. Log into the BigTree content management system (CMS) at kenyon.edu/admin using your main Kenyon username and password (DUO two-part authentication is required).
2. Click on "Modules" in the top horizontal tab bar.
3. Click on "Events" and then "Add Event." Alternatively, if you are already logged into BigTree, follow this direct link to the Add Event form.
4. Enter your event title and a short introduction (150 character limit).
5. Upload a "List Image" (740x494 pixel minimum) if you have one. If your image is too small or you don't have one, you can skip this step. Contact Emily Lindo for any assistance with images.
6. Select the location from the dropdown list if your event is in-person and on campus.
7. Add the full description of your event in the "Content (detail page)" space. If you are copying-and-pasting text, make sure to highlight it after pasting and click the "clear formatting" icon (Tx) to remove any styles that carry over. If your event has sponsors or co-sponsors, list them in the Content space below the full event description.
8. Add a registration URL if necessary — you will need the full http:// prefix for the link.
9. Select any relevant categories from the dropdown menu. Click "Add Item" to add a category. You can add multiple categories, and please note that only some categories are visible within the calendar. Hidden categories are used to automatically display events on department and office webpages. View category lists.
10. Select the start date by clicking on the blue calendar icon next to that field. For single day events, you don't need to select and end date. 
11. Select the start and end times by clicking on the blue clock icon next to those fields, or tick the "All Day" box if relevant.
12. Click the "Save" button at the bottom of the page.

Editing an Event in the BigTree Module

1. Follow steps 1 and 2 above.
2. Use the search field to locate your event, and click the yellow pencil icon to edit it.
3. When you have made the edits, scroll down and click"Save" button.