Startup funds are granted by the Provost at the time of hiring and only in certain situations. Such grants are tailored to the situation, and the amounts and terms may vary considerably.
Startup funds are disbursed over the first one to three years in which a faculty member holds a tenure-track position. The proportion of the total startup fund disbursed in any year is negotiated at the time of hire. The funds are unrestricted in the sense that faculty members are free to use them to support their work as they see fit, within the guidelines expressed in the following paragraph.
Items purchased with startup funds are the property of the College and are intended for the professional use of the faculty member and/or program(s) of that faculty member. Items purchased with startup funds remain with the department upon the departure of the faculty member from the College. The purchase of computing or related equipment must be accomplished in cooperation with the Library and Information Services Division (LBIS). Faculty members may draw on their startup account through the year of their tenure review or the date of their resignation from the College.
Once startup funds have been granted by the Provost, the startup program is administered by the Coordinator of Faculty Support; all questions related to startup funds should be directed to Susan Britton. All requests for reimbursement must be accompanied by proper receipts and a completed Travel and Expense or Payment Order form.
The status of your startup account may be found on the web by following the path:
- Type: mybanner.kenyon.edu
- Main Menu appears
- Select Finance
- Select Budget Queries
- Next to Create a New Query in drop down box select Budget Status by Account
- Click Create Query
- Check the following boxes: Adjusted Budget, Year to Date, Commitments, Available Balance
- Click Continue
- Enter the following:
- Fiscal Year: 2027 (year desired = 2027 for year 26/27; 2026 for 25/26)
- Comparison Fiscal Year: None Comparison Fiscal Period: None
- Fiscal Period: 14 (always 14; means “as of today”)
- Chart of Accounts: K
- Enter [your Start Up # ] into Grant _______
- This shows all activity since the beginning & the current balance. “Inception to date”.
- Check ( ✔ ) Include Revenue Accounts
- Everything else is blank
- Click Submit Query
How to Read the Chart
| Account | Account Title | GY26/PD 12 Adj Budget | GY26/PD12 Year to Date | GY26/PD12 Commitments | GY26/PD12 Available Balance |
|---|---|---|---|---|---|
| Account # for \ category of expenditure | Description of each category | IGNORE; also ignore that it says GY26 even though it’s 27. | Expenditures to date listed by category; allocation is in (parenthesis) | Outstanding orders (items pending payment) listed by category | Total amount spent in each category |
| Report Total (of all records)
|
THIS BOX IS YOUR AVAILABLE BALANCE (minus any commitments) | If there is anything in this box, subtract it from the AVAILABLE BALANCE to know true balance |
The information found on the resulting page is the current status of your account as known by the Accounting Department. If you have questions about the process of getting to the information, contact Susan Britton at britton1@kenyon.edu. If you have questions about the data itself, contact Nicholas Neurer at neuerer1@kenyon.edu.
Faculty with startup funds are fully responsible for the use of these funds within the guidelines established by the Provost and must be very careful not to overspend the account.