Social Event Host, Servers, Door Workers, and Floaters

Social Event Host

In addition to the expectations outlined in this policy, the following are the responsibilities of the hosts at registered social events. Please be aware that the hosts registered with the Office of Student Engagement must remain the hosts for the entirety of the event. Social Event Hosts must be members of the hosting organization.

General:

  • Hosts must be 21+ years of age to serve in this role.

At the outset of the event, hosts must:

  • Discuss the party with Campus Safety to determine the condition of the space and obtain supplies.

  • Be present and readily accessible to Campus Safety Officers, other workers, and attendees at all times.

  • Familiarize themselves with all applicable policies and laws.

  • Have all alcoholic and non-alcoholic beverages and food present for Campus Safety Officers to inventory and/or assess quantity.

During the event, hosts must:

  • Ensure that servers, door workers, and floaters understand their responsibilities and check-in with them regularly throughout the duration of the event.

  • Comply with occupancy limits for their social event space.

  • End the party by 2 am.

  • Parties must not exceed more than 4 hours in length.

At the close of the event, hosts must:

  • Ensure that clean up occurs immediately and thoroughly. They may not leave the mess overnight.

  • Ensure that all stamps, sharpies, and any other supplies are returned to Campus Safety. Items must be returned in good condition or the organization will be charged a fine.

Servers

In addition to general expectations and responsibilities of host organization members and the Social Event Team, the servers:

  • Must be 21+ years of age.

  • Are responsible for setting up, maintaining, and serving from a designated area from which all alcohol will be served.

  • Are the only individuals permitted to distribute alcoholic beverages.

  • Are responsible for checking the age of the attendees each time a guest is served via their hand markings. Servers must ensure that no one under the age of 21 is served alcohol.

  • Will refuse to serve people who are visibly intoxicated and/or seems in danger of hurting themselves or someone else. Consulting with the hosts and Campus Safety officers is encouraged.

  • Must remain in their role until they are relieved by a replacement server.

Door Workers

In addition to general expectations and responsibilities of host organization members and the Social Event Team, door workers must:

  • Check IDs at the door. Attendees at social events are required to present a College issued ID card.

  • Check to make sure that everyone attending the event is either a Kenyon student or a guest accompanied by a Kenyon Student. All guests must present legal proof of age with a state issued ID card.

  • Mark the hands of all attendees to designate attendees who are 21 or over, and also for attendees who are under the age of 21.

  • Keep track of the event space capacity with a counter (provided by the Campus Safety), and enforce the capacity of the event space.

  • Be stationed at every entrance point to the event to make sure that event guests only enter through the designated entrance way.

  • Ensure that no one brings in or leaves the party with alcohol (with the exception of unopened beverages at BYOB events) and must turn away people who are visibly intoxicated.

  • Remain in their role until they are relieved by a replacement Door Worker.

Floaters

In addition to general expectations and responsibilities of host organization members and the Social Event Team, the floaters must:

  • Be aware of all entrances and exits, and prevent access to residence halls and restricted areas.

  • Assist in making sure the event remains in the reserved event space.

  • Assist the host and/or servers when they want to eject someone from the event.

  • Be assigned to a specific room or area at the event. They are responsible for the assigned area and should be aware of the behavior occurring.

  • Report any suspicious behavior to the host and Campus Safety immediately.

  • Remain in their role until they are relieved by a replacement floater.

Social Event with Alcohol Levels

Number of Attendees



Minimum Social Event Team members


Type of Social Event



Potential Locations

Up to 100 people

  1. host

  2. bartenders

2 floaters per space

2 door workers per entrance/exit

BYOB

Student Distributed Third Party Vendor

Weaver Cottage* R-17*

Colburn Hall Hanna Lounges Leonard Lounges

Old Kenyon Lounges

Peirce Hall Locations (Pub, Thomas Hall, Alumni Dining Room)** Ganter-Price Hall***

Delta Tau Delta Lodge***

101-180

people

  1. hosts

  2. bartenders

2 floaters per space

2 door workers per entrance/exit

Student Distributed Third Party Vendor

Colburn Hall

Leonard Lounges (multiple) Old Kenyon Lounges

Peirce Hall Locations (Pub, Thomas Hall, Alumni Dining Room)** Ganter-Price Hall***

181-260

people

  1. hosts

  2. bartenders

2 floaters per space

2 door workers per entrance/exit

Student Distributed Third Party Vendor

Colburn Hall (with outdoors) Old Kenyon Lounges

Peirce Hall Locations (Thomas Hall)**

Over 260

Required number of team members, will be determined following consultation with the Office of Student Engagement.

Possible requirements:

  • Hiring Campus Safety Officer(s)

  • Two bars

  • Additional Social Event Team Members; also wearing role identifier

  • Maximum Alcohol Cap Imposed

Student Distributed Third Party Vendor

Old Kenyon Center Lounges (multiple)

*BYOB Only  **Third Party Vendor Only  ***Exclusive or priority rights to space by specific organization

Organizations are responsible for assuring that the number of attendees does not exceed the number of attendees listed in the approved social event with alcohol registration form. Organizations can always elect to utilize the number of social event team members for the maximum occupancy of the space instead, especially for open events.