Current Campus Activity Level: 3

Level 3 indicates heightened risk of infection on campus and/or in the larger community that could challenge our capacity to respond to further spread of illness on campus. Campus activities must be limited to protect that capacity as much as possible.


Kenyon College remains committed to lowering the risk of COVID-19 transmission and illness and working to protect the health and safety of our employees, students and visitors. The return-to-campus protocols below reflect current state and federal guidance as well as Kenyon-specific guidelines.

The support of our employees is critical to a successful return to more normal operations. All employees are required to follow the return-to-campus protocols until the College deems it no longer necessary. 

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Guiding Principles

Because Kenyon is a residential campus, where students live and learn together, often in close collaboration with faculty and staff, the College has adopted protocols that in some cases are more conservative than state and federal guidance. Our core expectations are:

  • Students are required to receive the COVID-19 vaccine; exemptions will be considered for medical reasons and sincerely held religious beliefs. 

  • Kenyon strongly recommends that all employees receive the COVID-19 vaccine. 

  • Effective Sept. 15, 2021, universal masking guidelines remain in place. Everyone, regardless of vaccination status, must wear a mask when in the presence of others indoors. Employees working alone in a private office or workspace are excepted.

  • Regardless of vaccination status, all members of the community are required to follow Kenyon’s reporting instructions if they are experiencing symptoms of COVID-19.

Because we know the efficacy of the vaccines is very high, and we also know that the vast majority of the Kenyon community is vaccinated, we are confident that the risk of transmission of COVID-19 to vaccinated individuals is low for most campus activities. Certain higher risk activities, such as indoor exercise, require proof of vaccination to participate.

Guidelines for Reporting to Work on Campus

Daily Health Assessments

  • Because of the possibility of breakthrough infections, and the importance of limiting community spread, all employees, especially if unvaccinated, are encouraged to continue daily symptom checks. They should follow the appropriate reporting instructions if:

  • Their temperature is 100.4 degrees Fahrenheit or higher; OR

  • They have other symptoms associated with COVID-19, such as cough, chills, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea; OR

  • They have been exposed to someone with confirmed COVID-19 within the last 10 days.

By reporting to work on campus, employees certify that they are fit for duty and do not have an elevated temperature or symptoms of COVID-19. 

Employees Who Have Symptoms of COVID-19

Regardless of vaccination status, employees who are experiencing COVID-19 symptoms, including a temperature of 100.4 degrees Fahrenheit or higher, should:

  • Quarantine at home and not report to work;
  • Immediately notify their supervisor and the Office of Human Resources;
  • Get tested for COVID-19 if possible;
  • Monitor their symptoms and contact a doctor if their symptoms concern them.
  • Return to work only when:
    • A doctor confirms that their symptoms are not caused by COVID-19 and approves their return to work; OR
    • If they test negative for COVID-19 or their symptoms resolve.
  • Regular paid leave will be used to cover the time off, as it is for any other illness.

Employees Who Test Positive for COVID-19

Regardless of vaccination status, employees who test positive should: 

  • Isolate at home for at least 5 days from the onset of symptoms or the date of their test.
  • While in isolation, wear a mask at all times around others.
  • If they have no symptoms or their symptoms are resolving, and if they have not had a fever for 24 hours without the use of fever-reducing medication, they may complete isolation after 5 days.
  • Continue to wear a mask at all times around others for 5 additional days.
  • Regular paid leave will be used to cover the time off, as it is for any other illness.

Employees Who Are Exposed to Someone with COVID-19

If their COVID-19 vaccines are up-to-date, close contacts should: 

  • Wear a mask at all times around others for 10 days after their last exposure.
  • Test on day 5, if possible.
  • If at any point they develop symptoms, get a test and quarantine at home while they await the result.
  • Regular paid leave will be used to cover any time off, as it is for any other illness.

If they are not vaccinated or their COVID-19 vaccines are not up-to-date, close contacts should: 

  • Quarantine for 5 days at home and do not report to work.
  • While in quarantine, wear a mask at all times in the presence of others.
  • Test on day 5, if possible.
  • Continue to wear a mask at all times around others for 5 additional days.
  • If they develop symptoms, get a test and quarantine in residence while they await the result.
  • Regular paid leave will be used to cover the time off, as it is for any other illness.

Guidelines for When Working on Campus

Masks

Universal masking guidelines remain in place. Masks should fit tightly to the face and over both the nose and mouth. For added protection, we encourage double-masking (wearing a cloth mask over a surgical mask to produce a tighter seal) or using high-efficiency respirators. Single-layer cloth masks, gaiters and bandanas do not meet CDC guidance.

Individuals must wear a mask indoors when in the presence of others, regardless of vaccination status. Unvaccinated individuals should continue to wear a mask and practice social distancing when in the presence of others anywhere on campus. The following exceptions apply:

  • Masks or facial coverings are not advisable for health reasons;

  • The employee works alone in an assigned work area (office or partitioned workspace);

  • Masks or facial coverings are in violation of documented industry standards or Ohio rules or regulations;

  • There is a functional (practical) reason for the employee not to wear a mask or facial covering when performing their duties and the supervisor has given the employee permission to opt-out of wearing a mask while completing certain tasks.  

Distancing

  • Vaccinated employees need not maintain a 6-foot distance from others, indoors or outdoors.

  • Unvaccinated employees are encouraged to maintain a 6-foot distance from others indoors.

Meetings and Gatherings

  • In-person meetings are permitted.

  • Meeting participants should wear masks and follow distancing guidelines based on their vaccination status.

  • Hold in-person meetings in open, well-ventilated spaces when possible.

  • As needed, use videoconferencing or teleconferencing to include employees working remotely.

  • If unvaccinated, consider taking lunch and rest breaks alone; if vaccinated, consider keeping groups small.

Related Policies

Travel

  • Employees are permitted to travel as part of their job duties. 

  • It is strongly recommended that employees receive the COVID-19 vaccine prior to traveling on Kenyon’s behalf.

  • People traveling internationally should consult health and other advisories from the Centers for Disease Control and the Department of State.

Remote Work

A Remote Work Policy has been established and any arrangements to begin or continue to work off-campus must adhere to this policy. 

Paid Leave

Effective June 2, 2021, COVID paid leave will be eliminated. Regular sick leave will be used if time off is needed for COVID-related illness.

Accommodation or Variance Request 

The Ohio Department of Health recommends that older Ohioans or people with chronic health conditions monitor their health carefully for symptoms of COVID-19, consult with your healthcare provider and limit your interaction with others as much as possible. Please check the CDC list of people with certain medical conditions who are considered at an increased risk for severe illness.

Employees who need an accommodation or variance from any workplace requirement (that has not already been met by a remote work or other arrangement approved by the supervisor) should reach out to the Office of Human Resources (staff) or the Office of the Provost (faculty) to make a request. The request must be submitted in writing and employees will be required to provide written documentation to support their request. All requests, including requests for remote work arrangements, will be evaluated in accordance with federal and state laws and College policies.

Confidentiality

Any medical information employees share with their supervisor or Human Resources will be kept confidential. While we have an obligation to notify employees of their potential exposure to someone who is confirmed or suspected to have COVID-19, our policy is to not reveal the identity of the individual with confirmed or suspected COVID-19.

Compliance

Failure to comply with return-to-campus protocols could endanger co-workers, students and the public and may result in discipline, up to and including termination.

Questions

As local, state and federal guidance and requirements regarding COVID-19 continue to evolve, our directives may change. Thank you for agreeing to read these guidelines and protocols and any future updates in their entirety. Any questions or concerns should be directed to your supervisor, the Office of Human Resources (staff), or the Office of the Provost (faculty).