IV. Privacy and Confidentiality
Privacy and confidentiality have distinct meanings under this policy.
Privacy generally means that information related to a report of Prohibited Conduct will only be shared with those College employees who “need to know” in order to assist in the active review, investigation, or resolution of the report, including the issuance of interim measures. Kenyon College will determine which employees have a legitimate need to know about individual conduct complaints pursuant to the Family Educational Rights and Privacy Act (FERPA) and will share information accordingly. Kenyon College may notify the parents or guardians of any dependent students who are respondents regarding conduct charges or sanctions, particularly disciplinary probation, loss of housing, suspension, and dismissal.
Confidentiality means that information shared by an individual with designated campus or community professionals cannot be revealed to any other individual without express permission of the individual or as otherwise permitted or required by law. These designated professionals have the right to maintain privileged conversations under state law. Confidential resources include medical professionals, mental health professionals, and clergy.
B. Limits to Confidentiality
Limits to confidentiality include:
- Mandatory Reporting of Child Abuse
All Kenyon employees, including confidential resources, are required to immediately report any knowledge or reasonable suspicion that a minor (someone under 18 years old) is experiencing abuse or neglect based on information shared by the minor, any other individual, or one's own observations or knowledge. Any Kenyon employee suspecting abuse or neglect is required to bring all suspicions to the immediate attention of the Director of Campus Safety and the Civil Rights Coordinator. Kenyon community members who are not employees are strongly encouraged to report any knowledge or reasonable suspicion of child abuse to Campus Safety or to law enforcement. In addition to notifying the Civil Rights Coordinator and Director of Campus Safety, College employees must make a direct report to the Knox County Children’s Services Child Abuse Hotline (24 hours) at 740-392-5437. View the College's policy regarding the protection of minors on campus.
- Ohio Felony Reporting Requirement
Under Ohio law, all individuals, excluding confidential resources, must report possible felonies. Under Ohio Revised Code Section 2921.22, medical professionals, mental health professionals and clergy are not required to report felonies. This legal requirement means that the Civil Rights Coordinator or Campus Safety must report any possible felony to the Knox County Sheriff’s Department. Where the College makes a report to law enforcement under this section, the College will not typically share the names of the involved parties without permission from the reporting party. The College will communicate with the reporting party in advance of any report to law enforcement. The reporting party may choose whether and how to participate in any subsequent criminal investigation.
- Ohio Medical Professional Reporting Requirements
In Ohio, medical professionals have distinct legally mandated reporting responsibilities. Where a medical professional knows or has reasonable cause to believe that serious physical harm resulted from an offense of violence, the medical professional is required to make a report to law enforcement. Medical professionals must deem a patient medically stable before reporting and must communicate to the patient that the patient does not have to report and/or speak to the police. If the patient chooses not to speak to police at the time of the medical examination, the medical professional does not need to report the patient's name — only the date, general time, and general location of the incident.
- Risk of Harm to Self or Others
Mental health professionals are required to disclose information where there is an imminent threat of harm to self (the client) or others.
- Clery Act Reporting
Pursuant to the Clery Act, anonymous statistical information for certain offenses that have been reported at campus locations must be shared with Campus Safety. The information does not include the names or any other identifying information about the persons involved in such incidents.
C. Confidential Resources
The resources designated below can provide counseling, information, and support under confidentiality protections. These confidential resources will not share information about a reporting party, complainant, or respondent (including whether or not that individual has received services) with the Civil Rights Coordinator or any other employee of the College without the individual’s express permission or as permitted or required above (Limits to Confidentiality).
- Kenyon College Cox Health and Counseling Center
104 W. Scott Lane
Health Center: 740-427-5525 Monday-Friday, 8:30 a.m.-4:30 p.m.
Counseling Center: 740-427-5643 Monday-Friday, 9:00 a.m.-5:00 p.m. Closed 12:00-1:00 p.m.
The center offers individual counseling, group counseling and outreach activities, crisis intervention to students and also health services. After business hours, call Campus Safety at 740-427-5000, and ask to be connected with a counselor or nurse practitioner.
- Marc Bragin, College Chaplain
- Rachel Kessler, College Chaplain/Priest-in-charge at Harcourt Parish
- College Whistleblower Hotline: 866-943-5787
- Knox County Victims' Assistance: 740-397-3404
- American Association for Affirmative Action: 1-866-562-2233, www.aaaed.org
- Human Rights First: 212-845-5200, www.humanrightsfirst.org
- NAACP: www.naacp.org
- Anti-Defamation League: www.adl.org
- Teaching Tolerance: www.tolerance.org
- American-Arab Anti-Discrimination Committee: 202-244-2990
- Ohio Hispanic Coalition Domestic Violence 24-Hour Hotline: 614-746-3534, ohiohispaniccoalition.org