In Attendance: Marc Bragin, Todd Burson, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Kate Posey, Lee Schott
Leslie Harding - Student Affairs, Exempt
Robin Ball - College Relations, Non-Exempt
Steve Martin - Library and Information Services, Exempt
Jared Hoffman, Member-At-Large
Jackie Teater - Finance, Non-Exempt
Barbara Kakiris - Finance, Exempt*
*Note that Barbara's term is actually one-year as a replacement for Todd Burson's seat. Todd is joining senior staff on July 1, 2013. Barbara could run for re-election after the one-year term.
Benefits: Chris Ellsworth, Michelle Fidler
Outreach: Lee Schott, Kate Posey
Communications: Meg Galipault, Marc Bragin
Events: Erin O'Neill
In Attendance: Marc Bragin, Todd Burson, Chris Ellsworth, Aaron Miller, Aimee Parsley-White, E. Mike McCardel, Sherrie Moore, Michelle Fidler, Cathy Kempton, Lee Schott, Kate Posey, Erin O'Neill, Carmen King.
Benefits: Todd reported on two upcoming meeting
There is a lot of confusion regarding how the Affordable HealthCare Act will impact the College's healthcare plan and these meetings will attempt to clear up some of that confusion.
Events: Carmen reported--
In Attendance: Marc Bragin, Chris Ellsworth (sans bells), Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Aimee Parsley-White, Kate Posey, Lee Schott
Benefits: Meeting with HR Director Jennifer Cabral had to be cancelled. A town hall on how the new Affordable Care Act affects employee health insurance is expected to take place, to be announced.
Events: Bingo & Brunch- Scheduled for Thursday, Mar. 21, in the Pub. The final all-employee lunch for the year will be held in April.
Outreach: No report
In Attendance: Marc Bragin, Todd Burson, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Kate Posey
Special Guest: Robin Goodstein, Adviser to the President
Discussion: Athletics, Fitness and Recreation at Kenyon
Robin Goodstein attended the meeting to ask PACT members for their perspectives on Kenyon's athletic program. She explained that last summer President Nugent commissioned a study of Athletics, Fitness and Recreation at Kenyon. The committee charged with this task is conducting in-person conversations with various groups who might have thoughts to share--students, staff, faculty, community members, alums and parents. Then a survey for the entire Kenyon community will be designed. Goodstein said that the committee wants to know how athletics fits into life at Kenyon and how it should fit in. She noted that work groups have been assigned to survey different segments on and off campus. (Note: Goodstein's questions appear in italics; comments appear as bullets below.)
Goodstein started off by asking what we see as the role of varsity athletics.
Is Kenyon is a "sporty" school?
Do varsity athletes have time to pursue other co-curricular activities?
Someone asked if statistics are available on numbers of students who come enroll to participate in a varsity sport but who then drop out of the sport. Goodstein said that is a good question. She said that what she knows, anecdotally, is that students stay engaged across the board.
What about cliques among athletes-are they a problem?
When the KAC was built, it was intended to be used by everyone, not just varsity athletes. Was this achieved?
Is scheduling a problem?
How should we reach out to the community?
Benefits: Todd Burson reported that Human Resources has asked to meet with the committee to talk about implications from the new Health Care Act.
Communications: Mike McCardel passed out the Middle Path Challenge stickers for PACT members to distribute to walkers. It was agreed that, beginning March 1, we will expand the Challenge to Mon., Wed., and Fri., each week leading up to the Earth Day Challenge.
Events: Carmen King said she is continuing to deliver cheer baskets. She also asked that everyone encourage co-workers to attend the Feb. 21 Bingo Lunch. She said that the Earth Day Challenge organizers are thrilled about PACT participating as a co-sponsor and efforts to promote division teams. King will be the emcee at the event.
Outreach: Sent the communications committee a list of new hires.
This period of ineligibility is waived for members appointed or elected to fill mid-term or uncontested vacancies for one and one half academic year or less. "If, during the nomination process for a Division or an At-Large opening for PACT, a nominee does not emerge, the position will be filled by appointment of the President. The appointment will last for the duration of the academic year in which the vacancy occurred. A new member will be elected during the next election to fill the remainder of that unexpired term. The temporary, appointed member will be eligible in the election to fill the remainder of the unexpired term."
Meg Galipault moved to adopt the amendment. Todd Burson seconded the motion. No discussion followed. McCardel called for the vote. All ten members present voted in favor, none opposed and no abstentions.
In Attendance: Todd Burson, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey, Lee Schott
Benefits - No report.
Outreach - No report.
Members Present: Marc Bragin, Todd Burson, Carol Duvall, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey
Special Guests: S. Georgia Nugent, Jennifer Cabral, Garry Straker (Chernoff Diamond)
This special meeting was spent reviewing Mr. Garry Straker's presentation of the 2013 Compensation Market Analysis, the same Powerpoint presentation that Straker shared with all employees attending the Town Hall following the PACT meeting. Slides from the Town Hall can be downloaded here. A taped recording of the Town Hall is also available at http://client.stretchinternet.com/client/kenyonadmin.portal# - click on the "OnDemand" tab and then click "Watch" button on "Town Hall Compensation Survey."
Time ran out before new business and committee reports could be addressed.
Members Present: Marc Bragin, Todd Burson, Carol Duvall, Chris Ellsworth (with bells on),
Michelle Fidler, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore,
Erin O'Neill, Aimee Parsley-White, Kate Posey, Lee Schott, Carolyn Waggoner
Benefits - Nothing new to report.
Communications - Nothing new to report.
Outreach - Two new employees since the last mailing; athletics and the library. The group
is preparing packets and will send out to the new employees.
Discussion regarding the need for transparency as well as confidentiality as a sitting member of PACT; reminder to everyone to review the published meeting minutes and to refer questions to the co-chairs.
Update on the Compensation Market Analysis: The compensation committee met with Garry Straker, Chernoff Diamond, President Nugent, and Jennifer Cabral, HR Director, to review the results of the compensation market analysis. The information was broken down into two groups (exempt and non-exempt personnel) but was not available by gender groups and did not include collective bargaining employees. Highlights, in general:
More detailed information on market analysis and recommendations will be presented during a Town Hall meeting scheduled for Tuesday, January 15 at the Community Theater during common hour. PACT is investigating the possibility of offering a "live feed" of the event.
The compensation committee reviewed the email that was sent to the community providing a
brief update of the results.
Members present: Marc Bragin, Todd Burson, Carol Duvall, Chris Ellsworth, Michelle Fidler, Meg Galipault, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Kate Posey, Lee Schott
Benefits: The committee met with Jennifer Cabral, Director of Human Resources, prior to the PACT meeting. Todd Burson reported on this discussion:
Events: King reported that the Thanksgiving luncheon, Nov. 13, was a success and raised $187 for the American Red Cross. Burson submitted a receipt for the donation. King said that the committee hasn't met since the last lunch but the holiday lunch is scheduled for Dec. 13. The Operations Division will be picking up the tab for employees at this luncheon. However, we will still collect donations for Hurricane Sandy relief.
Communications: The committee still hasn't met but has been communicating. McCardel noted that several AskPACT questions have been received. Meg Galipault said the question on the compensation survey has been answered but it hasn't been uploaded yet.
Outreach: Lee Schott reported that the committee hasn't met but is still distributing welcome packets to new employees.
Compensation Study. McCardel said that a two-hour Compensation Study Committee meeting has been scheduled for Dec. 17 with Garry Straker and Jennifer Cabral. He hopes to email a PACT-Fact following the meeting. He anticipates that a town hall will be held in early January. McCardel also noted that PACT received an email from an employee who inquired about the study's progress. McCardel read aloud his response to this employee.
Middle Path Challenge: The group decided to promote the fitness/walking challenge on the first Friday of each month, beginning with January 4, noon. Marc Bragin offered to make stickers for those participating - something like "I took the Middle Path Challenge." Galipault will send out emails and put on the calendar.
Members present: Marc Bragin, Todd Burson, Chris Ellsworth, Michelle Fidler, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey, Lee Schott, President Georgia Nugent
Benefits: The committee met. Todd Burson reported four issues are in progress:
Aimee Parsley-White suggested that HR offer an exit strategy session for people who leave Kenyon. It would help to discuss timeframes involving vacation time, insurance, etc. Todd stated the HR department is "very lean" with just three full-time employees.
Events: Aimee reported there was an awesome turnout for the Halloween luncheon - 170 employees participated.
The Thanksgiving luncheon is re-scheduled for Tuesday, Nov. 13, due to the student Thanksgiving dinner on Thursday, Nov. 15.
There will be a Lunch & Learn, Nov. 15, 12-1, at Chalmers library concerning the availability to use Ancestry.com, co-hosted with Rocket. Another Lunch & Learn about bullying will be scheduled, date to be determined.
Communications: Marc Bragin suggested having a PACT table Nov. 17 on Employee Appreciation Day at the bookstore. Committee will discuss.
Outreach: Kate Posey reported three new employee packets were sent out by interoffice mail last week.
Middle Path Challenge: Mike will send out again. Tom Stamp was to provide a history of the path (started in 1841, is .8 mile long).
PACT Facts: Mike reported that he has enough PACT Facts to start sending out via email.
Possible Sandy fundraiser: Aimee offered with staff and faculty family on the East Coast, we should consider having a fundraiser, possibly working with an organization. President Nugent suggested we team up with the Thanksgiving luncheon to take a collection. It was suggested we collect money, clothing, personal items. Organizations mentioned were American Red Cross and Salvation Army. We could include the Holiday luncheon. We could charge $5 for luncheon with $1 going to the fundraiser. Aimee will send out an email.
Members present: Marc Bragin, Todd Burson, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, E. Mike McCardel, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey, Lee Schott
Benefits. Todd Burson reported that the committee has not yet met but plans to soon.
Events. Aimee Parsley-White said that the October 11th Lunch and Learn was interesting and informative, even though attendance was low.
Carmen King talked about the upcoming Halloween luncheon and contest, scheduled for Oct. 29. She asked for volunteers to help with setting up decorations in the Pub, beginning at 9:00 AM through 11:00 AM. She also requested suggestions for judges. Four judges are needed and preferred for one each to be a community member, retiree, student, and faculty member. Erin O'Neill said she would identify a student judge. Meg Galipault suggested Joyce Klein be the community member judge. King said she would contact Klein.
Galipault asked when the costume contest and skits would take place. King said that she needs to find out whether or not President Nugent will permit a 90-minute lunch before determining the event schedule.
Marc Bragin agreed to emcee the contest. It was noted that no microphone will be available.
Parsley-White reminded the group that a second Lunch and Learn on bullying will take place early next semester.
Communications. The group has not met but announcements for events have gone out via employee-info. McCardel said that a new ASK PACT question was received, answered, and posted on the site recently. Galipault also noted that she added an "upcoming events" section on the PACT home page. EMike McCardel hopes to get an email out about the Middle Path Challenge walking program. Parsley-White asked if a web page could be created to archive PACT Facts. Galipault said she would look into this.
Outreach. Kate Posey reported that the committee has not met since their first meeting but that packets were distributed to new employees.
PACT Facts. McCardel again requested that members submit PACT Facts to him.
LBIS upcoming workshops. King announced that LBIS' education team is planning two workshops for employees-one on the consortium database of books and another on the college's access to ancestry.com's site. She hopes that the team and PACT can work together in promoting the workshops.
Next meeting. McCardel said that President Nugent plans to attend the next PACT meeting, scheduled for Nov. 6. Galipault noted that she will not be in attendance that day and that someone will need to take minutes.
Members present: Marc Bragin, Carol Duvall, Chris Ellsworth, Michelle Fidler, Meg Galipault, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey
Benefits. The committee has not met yet. Aimee Parsley-White asked if an exit strategy plan was added to the list of items to discuss with Human Resources. Carol Duvall asked about the policy for compensation during Leap Years. She suggested that HR clarify this. Mike McCardel said that he would bring these issues up, along with the possibility of extra time off during Thanksgiving, when the committee meets.
Events. Parsley-White reported that the committee met with Tom Karako, director of the Center for the Study of American Democracy, Carrie Knell, ombudsperson, regarding the upcoming Lunch and Learn program on civility in the workplace. The event, Civility in Political Discussions, will take place October 11, noon, in the Pub. Karako and Knell will speak for 10 minutes each and then the floor will open for Q&A. Meg Galipault sent out the first event announcement and will follow up with others.
The Halloween luncheon will be held Oct. 29. Competitions for individual and group costumes and skits will occur in the Pub. Parsley-White asked the communications committee to announce the luncheon soon so that employees can plan their skits and costumes. Galipault said she would do this.
Parsley-White also asked if an events section on the web site could be created. Galipault said she would look into this.
Communications. McCardel reported that the group has not met.
Outreach. Kate Posey pointed to the prepared packets for new employees and asked that PACT members deliver them to employees in their respective divisions. The packets include welcome letters and coupons.
Members present: Marc Bragin, Todd Burson, Chris Ellsworth, Michelle Fidler, Meg Galipault, Cathy Kempton, Carmen King, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey
Special Guest: President S. Georgia Nugent
President Nugent addressed the group, explaining why she created PACT nine years ago: to give staff a tangible voice and open communication with the president's office. Nugent said that she wanted the body to be elected, not selected. She added that the concept of representation has been a challenge at Kenyon.
She also wanted PACT to have the ear of the president and senior staff. She looks to the group to advise on issues that affect staff, particularly moving away from individual grievances to that of representing collective concerns. Finally, PACT has been helpful in undertaking special projects, such as the compensation study.
She pointed to PACT's success in social activities for staff, such as the luncheons, and learning opportunities through Lunch and Learn; PACT Facts; and, as noted above, moving from individual to group issues.
Nugent expressed interest in having more contact with PACT during this last year of her presidency and intends to advocate for the group's continued existence to her successor.
Nugent also discussed two issues that PACT is involved with:
Compensation Study. Nugent updated the group on progress by Kenyon's compensation consultant, Gary Straker, who has run into some challenges in collecting info from a broad group of peer colleges. She noted that out of 30 colleges invited to participate in Straker's compensation survey, only 11 responded. The results from these colleges varied widely. Mike McCardel added that Straker will meet with senior staff and the compensation committee again before sharing results in a public forum, which is expected in the next few weeks.
Child Care. Nugent said that the child care plan will be reviewed during budget discussions this year. Meg Galipault asked about the budget process. Nugent explained that it actually begins today with a visit by an enrollment consultant and will continue over the next several weeks. Typically, the budget is finalized by the holidays and then voted on by the Trustees at the February board meeting.
Aimee Parsley-White announced that everyone was assigned their first picks for committees.
The 2012-13 PACT committees are:
McCardel pointed out that individuals outside of PACT are permitted to serve on both the Events and Outreach committees and urged members to invite their peers to volunteer. The Outreach committee provides a particularly good opportunity to recruit future PACT members.
Benefits . The committee has not met yet. Because all members are new to the committee, McCardel will meet with them to share his experience with topics addressed by the Benefits committee last year. He also shared that one suggestion has come forward to request more paid time off be given during Thanksgiving as some compensation for a small pay increase last year.
Events . Carmen King reported that the committee met last week. The first luncheon is on Sept. 20. She said that the group plans to offer a second Lunch and Learn program on bullying this semester. In addition, plans are in the works for a Lunch and Learn program on civility in the workplace, to be led by Tom Karako, director of the Center for the Study of American Democracy, Carrie Knell, ombudsperson, and one other speaker (possibly a psych or philosophy professor). The event is slated for October 11 in the Pub and details are forthcoming.
King also said that another Lunch and Learn program will be planned for the spring semester.
The Halloween luncheon is scheduled for Oct. 29. Competitions for individual and group costumes will be held in the Pub.
Finally, King asked that PACT members contact her regarding baskets for those experiencing illnesses, deaths, etc.
Communications . McCardel reported that the group has not met but will soon. He does expect that responsiveness to PACT Q&A submissions will improve, thanks to support from Robin Goodstein.
Outreach . Kate Posey said that the group met on Sept. 7 and has already received the list of new employees (appx. 20). Welcome packets for these newbies will include coupons to the bookstore and new Wiggin St. Coffee instead of candy. McCardel asked for the names of new employees so he could post them in a PACT FACT as a welcoming gesture.
MMAP - McCardel and Galipault shared that the panel heard from a representative from Wabash College that works with Sodexo and received additional material regarding Sodexo's proposal for Kenyon. Both expressed that they sensed the panel was coming to a consensus, although the individual panelists have not actually shared their recommendations.
· Division PACT Facts - McCardel asked that each PACT member provide a PACT Fact that offers insight into his/her division's work. The PACT Fact should be two to three lines. He would like 10 of these by the next meeting.
· Todd Burson - McCardel announced that PACT member Todd Burson will be taking over Teri Blanchard's job as Associate Vice President for Finance when she retires next year. To that end, Burson has been attending senior staff meetings as an observer. McCardel would like PACT to consider whether or not this is a conflict for the group. Galipault noted that last year the group had expressed interest in having a PACT member at senior staff meetings and that this might be a good thing. Burson was asked and agreed to not attend the next PACT meeting so that the body could debate the issue freely.
· Smoking Policy - McCardel asked that PACT consider how Kenyon employees might develop a smoking policy similar to the student council's new policy. Marc Bragin asked if it is PACT's responsibility to shape policy. It was suggested that we find out more about what the student council decided.
Members present: Marc Bragin, Todd Burson, Carol Duvall, Michelle Fidler, Meg Galipault, Mike McCardel, Aaron Miller, Sherrie Moore, Erin O'Neill, Aimee Parsley-White, Kate Posey, Lee Schott
This first meeting of the 2012-13 academic year opened with members introducing themselves.
Compensation Committee - Mike McCardel reported. An update on the salary survey was emailed to employees, courtesy of PACT, on August 20. Since then, Gary Straker of Chernoff-Diamond visited the campus again, this time meeting with Provost Samhat, Chief Business Officer Mark Kohlman, Director of Human Resources Jennifer Cabral, Assistant Controller Todd Burson, Bookstore Manager Jim Huang to review exempt positions. Straker will return in two weeks to report his findings to the committee. Plans to share the findings with the campus will be announced soon thereafter. Serving on the Compensation Committee are PACT members McCardel, Carmen King, Carol Duvall, Aimee Parsley-White, and Marc Bragin, former PACT member Carolyn Waggoner, and HR's Jennifer Cabral.
Maintenance Management Advisory Panel (MMAP) - McCardel reported. MMAP was established by President Nugent in June to study Kenyon's long-term maintenance needs and make recommendations for how best to meet those needs while reducing costs. McCardel and Meg Galipault serve on the panel as PACT representatives. Specifically, the panel is expected to:
Become familiar with research concerning college costs, maintenance operations, maintenance industry standards and best practices, and alternative maintenance solutions.
Meet with knowledgeable individuals and relevant groups to gather more information.
Create opportunities for input from the campus community.
Recommend to the administration a plan of action in the best interest of Kenyon.
McCardel noted that several individuals have spoken to the panel, which has met four times to date, including Sodexo reps, CBO Kohlman, Superintendent of Grounds and Buildings Greg Widener, UEMWA representative Dennis Painter, and others. The panel is continuing to review materials and will request additional speakers to address the industry, alternatives and best practices, as well as experiences with outsourcing among peer colleges.
The panel likes the November date to force them to stay on task, but if they reach the deadline and feel that they are not quite there, they can continue; if they reach the deadline and determine that they have found the right option, we can affirm it.
Duvall asked if there was a timeline for implementing the plan recommended by the panel. McCardel and Galipault responded that it is unlikely the panel itself will define the details of how to implement its recommendations, that the plan of action details will more likely be the responsibility of those carrying out the plan. McCardel emphasized that all options are being kept on the table. Both McCardel and Galipault urged members to read the panel minutes. They can be found online at: https://today.kenyon.edu/mmap
Child-care Options - Parsley-White reported. After surveying the community on child-care needs, several interested PACT members met with Cabral at the end of last academic year. Kohlman and Cabral need to look at the budget and the process of offering child-care benefits, as well as the tax implications of this, and then present a plan to senior staff. As it stands, a decision will not be implemented in this fiscal year. Parsley-White and others are committed to seeing the option presented to senior staff.
Senior Staff Retreat - McCardel reported. McCardel and Parsley-White presented an update on PACT activities and plans for the coming year to senior staff. Following up on President Nugent's statement in May that she would like to spend more time with PACT, McCardel and Parsley-White expressed their enthusiasm for seeing more of the President this year.
PACT Lunches - Parsley-White reported. Seven lunches have been scheduled and are listed on the PACT luncheon web page.
September 20 - Picnic Theme
October 29 - Halloween
November 15 - Thanksgiving
December 13 - Christmas
February 21 - Pasta Bar, Bingo
Mach 21 - Breakfast, Bingo
April 18 - Tacos
Committee Assignments - Parsley-White distributed a sign-up sheet for committees; McCardel shared ideas he and Parsley-White brainstormed for the different committees. These were listed on the meeting agenda. One idea shared by Parsley-White that wasn't on the agenda is to for human resources to develop an "exit strategy" to assist those who are retiring or otherwise leaving Kenyon. Such a strategy might include how to deal with sharing knowledge with colleagues, what to do with TIAA-CREF accounts, etc.
PACT FACT - McCardel, who expressed interest in serving on the communications committee, stated that he would like to see several PACT FACT emails sent to staff each week. These could include tips related to Kenyon-specific work tasks (such as, how to submit a work order to maintenance) and general tips to make work easier (using Gmail, for example), to bios of PACT members, to descriptions of what College divisions do, and to highlights of Kenyon benefits.
PACT-info email address - McCardel said that official emails from PACT to employee-info list serv should come from the PACT-info address. Several PACT members have access to this address; McCardel suggested that he could take care of these emails and to send info to him for distribution. Galipault, Parsley-White, and Duvall also have access to the email address.
Internal PACT distlist - To send an email to PACT members only, address it to PACT-discuss.edu. Parsley-White cautioned that any emails sent to the group not include cc: or bcc: addresses.
PACT documents - PACT bylaws, archived minutes, and other documents can be found on the P drive. Path is: P:\committees\PACT. Parsley-White encouraged all to look through the files to see what's there, familiarize yourself with bylaws, and get ideas about what works and doesn't.
Future Meetings - Parsley-White will send out a Doodle poll to determine the best possible meeting time. The next meeting, Sept. 18, will be held at 10am instead of 9:30am.
Kudos - to Carmen King for the great "Lunch and Learn" on bullying.