(revised July 1998, September 2011, Jan 2019, July 2019)
Kenyon College will make a moving allowance payment to eligible new faculty and full-time exempt staff, provided they are relocating from outside of Knox County, Ohio.
The College moving allowance is solely based on the mileage moved (it is not a reimbursement of expenses such as truck rentals, trailer rentals or gas). The moving allowance is $2.00 per mile moved, with a minimum allowance payment of $1,000 and a maximum allowance payment (not to exceed) $4,000.
On occasion, the College may recruit and hire two persons from the same family. In this circumstance, only one moving expense reimbursement is permitted.
Beginning January 1, 2018, the IRS requires that all moving allocation payments be reported on the employee's W-2 Form as taxable income. The College is required to withhold all appropriate payroll taxes, including FICA, on all amounts reimbursed for moving expenses.
The moving allowance payment will be made after the employee relocates to their new home and provides Kenyon with proof of mileage moved. The employee should also keep a set of the records as documentation for his/her federal tax return.
Moving allocation requests are to be made no later than one year after the original hire date.