March 24, 2020
Kenyon is suspending its residential program and transitioning to remote instruction. Read more about Kenyon's response to COVID-19.
As appropriate, new inquiries may be added to this resource periodically. The plans and directives outlined here reflect our latest knowledge regarding the emergence of COVID-19 in the U.S. and abroad and will continue to be evaluated as circumstances change.
Kenyon hosted a video conference with families and its leadership team on March 18 at noon EDT.
View the livestream here.
Kenyon has suspended its residential program, effective immediately. Coursework will be conducted remotely starting March 23 through the end of the semester. Additional adjustments have been made to administrative operations and services in accordance to public health policy.
COVID-19 has been reported in every state, and the focus of public health policy has rapidly shifted from containment to slowing the pace of the epidemic and lowering the density of cases. In mid-March, the Governor of Ohio and state agencies issued orders broadly restricting many activities in the state, including large gatherings, dine-in food services, fitness centers and in-person voting. Ohio currently is under a stay-at-home order effective to 11:59 p.m. EDT on May 1. The Ohio Department of Health announced that COVID-19 is predicted to peak in Ohio in late April to mid-May. While no case has yet to be reported on our campus, it would be impossible to resume our residential program given the current realities and the interest of safety.
Updates will be posted on Kenyon’s COVID-19 webpage and will be emailed to students, employees and parents.
Please email email@example.com.
We’re grateful to students and families who were able to travel to campus during designated March move-out days to retrieve their belongings; as of now, more than half of Kenyon’s students have removed all or nearly all of their belongings. We fully understand that many students were unable to return during the designated days in March and that for others, plans may have evolved. So that we may conduct a final assessment of student belongings on campus, we ask all students to complete this inventory form by noon EDT Monday, April 13, even if you have retrieved your belongings already or submitted a prior form (e.g., item retrieval form, ship/store form). Your detailed answers to the survey will help us assess individual needs, facilitate the ability of our custodial staff to clean vacated rooms, and plan for the next few months.
We understand that students’ needs and circumstances may change in the coming weeks and months, and we ask that all students complete this form so they College may understand your intentions for your belongings. The College will also communicate with students as we learn more about the pandemic, and as our own processes necessarily evolve.
Due to a stay-at-home order from the State of Ohio until at least May 1, the College likely will not be able to begin the process of packing items until once that order has expired or been lifted. Once we are able to begin this process, please be aware that receipt of belongings may be delayed depending on forces beyond the College’s control, such as national shipping disruptions amid the COVID-19 pandemic. Students concerned about not having access to some course materials at this time should know that faculty are aware of these difficult circumstances, and grading policies have been adjusted this semester to reduce academic stress. We understand students’ desire to be reunited with their belongings as quickly as possible and appreciate their understanding as we navigate this process as well as restrictions imposed by the State of Ohio.
Due to the extraordinary circumstances under which we are operating, the College has implemented an amnesty policy for students. If alcohol is discovered and the assigned occupants are underage, or if a misdemeanor quantity of marijuana and/or drug paraphernalia are found in a student’s room, students will not be charged with violating the Student Handbook. Items found will be confiscated by College personnel or the Knox County Sheriff's Office and not returned to students.
Room keys: If you have left campus and do not plan to return to retrieve the remainder of your belongings this spring, please mail your Kenyon room/apartment/suite keys back to campus. Place your keys in a padded envelope, or tape them to a piece of cardboard in an envelope, so that they do not break loose in the mail. Send to the Kenyon College Office of Residential Life, 101 E. Brooklyn St., Gambier, OH 43022.
P.O. box keys: Students returning for fall semester should keep their P.O. box key. Students not returning for fall semester should mail their P.O. box key back to campus. Place your keys in a padded envelope, or tape them to a piece of cardboard in an envelope, so that they do not break loose in the mail. Send to the Kenyon College Office of Residential Life, 101 E. Brooklyn St., Gambier, OH 43022.
Students who want their mail forwarded to their home address (as would happen in the summer) do not need to take action; that process is underway. If a student would like to change the address to which their mail will be forwarded, they should email Michael Knight (firstname.lastname@example.org) as soon as possible with their new address.
Kenyon’s mailroom is open weekdays from 9 a.m. to noon EDT.
Yes. Registered bikes will be collected and stored. If your bike is not registered, we urge you to do so immediately by emailing email@example.com. Any unregistered bikes will be donated. If your car is on campus, we ask that you take it with you; if that is impossible, it should be moved to parking lot South 3.
Services will be extremely limited. The College is coordinating with AVI Food Service to provide some meal service and grocery pickup for students who must stay on campus. Because we are encouraging our employees to practice physical distancing and work from home as much as possible, most offices will be staffed remotely and offer limited or no in-person hours.
Housing selection will be made available May 1, including information regarding theme and division housing assignments. We appreciate your patience as we keep our current focus on the move-out process and related concerns around the COVID-19 pandemic.
Many students will be eligible for a credit of the unused portion of their spring 2020 room and board fees, which they may apply to next year’s tuition or receive as a refund net of any balance due on their account. Students who received need-based scholarships or grants that covered all or a portion of room and board fees, and who therefore are not eligible for a refund, will receive a grant toward living expenses to assist in the transition to distance learning. Credits will be applied to student accounts by April 15 as applicable; instructions for receiving refunds or grants have been sent to the billing contact for each account. Students should contact the Student Billing Office at firstname.lastname@example.org with any questions.
No. As long as you are enrolled and working toward your degree, Pell and SEOG funding will not be impacted.
We know many students may be anxious regarding the status of their work-study job or other employment on campus. We want to assure all student employees, especially those for whom work-study is part of your financial aid package, that the College will not leave you in a situation in which you cannot gain access to the funds you were expecting at this difficult time. If you held a position on campus this spring:
At Kenyon, we are committed to meeting 100 percent of demonstrated financial need with a combination of grants, scholarships, student employment and student loans. We recognize that families may have very recent and immediate changes to financial circumstances related to the COVID-19 pandemic, and our financial aid staff (email@example.com) is available to discuss your emerging situation. Those who have not applied for financial aid in the past but who face new financial concerns are also encouraged to contact the office for guidance. Kenyon will continue to accept financial aid applications from returning students throughout the summer months.
The range of approaches that faculty may adopt is wide, from synchronous discussions hosted on a video platform, such as Google Meet, to recorded lectures, online discussion groups and individual and group projects. Faculty are working hard to ensure the integrity of their courses, and they will be clear about what structures they will employ and how you should engage. Please check your email frequently for messages from your instructors.
There is no single answer here. Faculty are being thoughtful, flexible and creative in their approaches to the new environment. They have been working with support staff and each other to find solutions. Many of these solutions involve asynchronous virtual classes. Kenyon’s student population is admirably global. Faculty are aware that 1 p.m. in Gambier may be 1 a.m. for some of our students. And they know that 8:40 a.m. in Gambier is 5:40 a.m. for the roughly 170 Kenyon students who live in California.
The College is committed to ensuring that students have access to remote learning and we will work with students individually to address obstacles to their access to computer hardware and/or internet. Please visit this student resources page for additional information and contacts.
A number of library and research resources are available to students who are learning and researching remotely. Please visit this page for the latest. Additional questions about library services may be answered here or by emailing firstname.lastname@example.org.
Kenyon intends to offer seven weeks of instruction following spring break as planned. Faculty will conduct classes remotely from March 23 through May 8. Reading days and exam week will be held remotely from May 9 through May 15 (one week later than scheduled). The semester will end at 4 p.m. May 15. The College is determining how to conduct exam week; faculty should keep May 9–15 available for final exam equivalents. Decisions about due dates for submitting grades, how to handle requests for incompletes, and so forth have yet to be made. To the extent we can, we will use the faculty governance process to make those decisions.
Faculty have voted to give students temporary options regarding their grades this semester. All courses without a Credit/No Credit (CR/NC) grade mode will shift to Pass/Fail (P/F) with hidden grades for Spring 2020. Instructors will submit letter grades at the end of the semester to the registrar, but P or F will be recorded on the transcript unless the student requests that the P be replaced with the letter grade received. Students have the ability to request the change of P to a letter grade through the Registrar’s Office at any time after the end of this semester. This policy also applies to students who were studying off campus in Spring 2020 and are now completing courses remotely.
This policy allows students to change a P to a letter grade at any time in the future. For purposes of calculating grade point average, class rank, collegiate honors (cum laude, magna cum laude, summa cum laude), and eligibility for Phi Beta Kappa, seniors will have to request the change from P to a letter grade by May 26, 2020. Similarly, students in the classes of '21, '22 and '23 will need to choose to change to a letter grade by April 15 of their graduating year for purposes of determining collegiate honors.
Courses recorded as P/F for the Spring 2020 semester and yearlong courses do not count toward the college limit of 3.0 units of P/D/F. Similarly, courses for one’s major may be recorded as P/F in Spring 2020.
In certain circumstances, e.g. in the case of a laboratory course, CEL course, or where it is clear that access and resource issues will impact our ability to assign a grade, faculty can change their course to Credit/No Credit with approval of the Curricular Policy Committee. Any course deemed C/NC during the Spring 2020 semester will fulfill major, minor/concentration, diversification and/or graduation requirements as if the course were taken for a grade.
For more details, please read Provost Joseph Klesner’s message to campus.
In yearlong courses (e.g., SPAN 111-112) the grade recorded for the fall semester will convert to the grade received at the end of the course and will be recorded as P or F. The student may choose to reveal the whole year’s grade. In addition, if a student wants to keep the fall semester letter grade but leave the spring semester grade as P or F, that option is available. Courses recorded as P/F for the Spring 2020 semester and yearlong courses do not count toward the college limit of 3.0 units of P/D/F.
Yes. As much as possible, we want the academic experience to be equitable wherever you are. Also, we are practicing physical distancing as a campus and are encouraging virtual meetings and teleworking.
Faculty teaching courses that include components that are less readily adapted to remote delivery are actively exploring ways to achieve their course objectives at a distance. Instructors will contact their students by email this week to provide details about how they will adapt their lab, performance or studio courses to remote teaching and learning.
Yes. As students begin remote instruction, the College recognizes that faculty advisors play an essential role in helping students successfully transition to online learning. Faculty advisors have all been encouraged to make contact with their advisees and have been offered suggestions and training on setting up remote meetings, virtual office hours and other methods of communicating with their advisees. Students are encouraged to contact their advisors for guidance and information about any academic questions.
Students who are currently receiving academic accommodations are encouraged to contact the director of student accessibility and support services at email@example.com or 740-427-5453 to discuss academic accommodations as we shift to remote teaching and learning.
All of Kenyon’s academic support services are available to you at a distance through online consultations.
Yes. You are still enrolled in your courses. As long as you are enrolled and successfully pass your courses, your graduation date will not change.
All instructors of second session physical education courses have a plan to teach the course remotely. Instructors will be in touch with students by the end of the week if they have not already. Students enrolled in the courses should check their email for communication.
Yes. Music faculty are working to contact their students regarding plans for remote learning and adjusted schedules. If students have not yet heard from their lesson instructor(s), they may wish to reach out to their instructor(s) directly.
Juniors who were on campus at the beginning of the semester have received an email (PDF) from the Registrar’s Office with instructions to complete this required review. Faculty were copied on this email.
The Student and Exchange Visitor Program (SEVP), which oversees the SEVIS database, has allowed colleges and universities to adapt their procedures to address the significant public health concerns associated with COVID-19, including moving instruction online. Please direct any additional Visa questions to the staff in the Center for Global Engagement.
We will return to an earlier model that involves submitting a form to the registrar’s office. In other words, Kenyon students in various locations will not all log on to register at the same time. Students will consult with their advisors about courses for fall semester. Students will continue to need their advisors’ approval to register. Once students have obtained their Alternate PIN from their advisor, they will submit a prioritized list of courses (PDF) to the Registrar’s Office. Staff in the Registrar’s Office will manually enter courses using an algorithm that optimizes fairness in access to courses, following our standard seniority rule (rising seniors are registered first, then rising juniors, then rising sophomores). Deadlines and forms for registration are available on the Office of the Registrar webpage.
The Registrar’s Office sent an email (PDF) to students regarding how to withdraw (WD) from a course. Students wishing to withdraw late (WL) may fill out this Google form. Other forms (e.g., course registration) can be emailed to firstname.lastname@example.org.
Staff at Kenyon’s Center for Innovative Pedagogy (CIP) have been working with faculty to prepare them for the new teaching environment. The CIP has hosted multiple virtual workshops organized around particular technologies, particular questions and particular types of courses. These workshops have been very well attended, and the CIP is working on the second (and third) waves of workshops for later in the semester. Kenyon’s Library and Information Services (LBIS) has been working with faculty and students to ensure that they have the technology they need to teach and learn remotely. CIP and LBIS will continue to offer support to faculty and students in the weeks ahead. CIP and LBIS staff may be working from home in coming weeks, but will still be available for consulting on individual questions by email, phone or Google Meet.
Due to the rapid development of COVID-19 as well as travel restrictions related to it (Department of Homeland Security, Department of State and the CDC), Kenyon has recalled students studying in Europe and the U.K. The Kenyon-Exeter program has been suspended, as have many programs provided by partner institutions. All students on programs in Europe and the U.K. must return home no later than Thursday, March 19 (if a program's departure date is earlier, the earlier date takes precedence). Students on programs in other locations should continue to closely follow directives from their program providers regarding operations.
If a program moves their courses online, Kenyon will accept the credit. Students whose programs have been canceled should contact staff in the Center for Global Engagement to discuss options. This may take us a bit as the situation is rapidly unfolding, but please be assured that we understand how urgent those questions are.
On-site staff are in the best position to help students studying off campus connect with local health care resources. We urge students to follow their program’s advice, as well as to limit travel during this time; students who choose to travel outside of their host country may undertake potential academic, financial and health risks. Students also should acquire enough food, water, medical and cleaning supplies for a two-week period in the event that a self-quarantine is necessary or that supplies run low in stores. Students should be sure their phones are charged with more credit than normal. We also encourage those students to check in with loved ones back home who may be concerned about their wellbeing.
This is a rapidly changing situation. It is impossible to predict the status of off-campus programs that are meant to start in the fall of 2020. Programs are still accepting applications, so if you were approved for off-campus study (OCS) in fall 2020, please continue with your program application. If you were initially planning OCS in fall 2020, but your plans have now changed, please email email@example.com.
While much is uncertain, we can reassure you that students will be permitted to continue their education in Kenyon courses even if they are unable to take part in an off-campus program as originally planned.
All collegiate athletic practices and competitions are suspended for the rest of the semester. We recognize the disappointment this brings to student-athletes who have worked hard, but we must prioritize their safety.
Although in-person appointments are suspended, counselors are available Monday through Friday for appointments via phone calls and video conferencing. Log into Handshake to schedule an appointment.
Submit professional documents, such as graduate school essays, resumes and cover letters, to the Professional Document Feedback Request Form and receive analysis from a member of the CDO team directly to your inbox. For help getting started on your resume and cover letter, visit the CDO’s career resources website.
Develop relationships with your Kenyon network by scheduling informational phone calls with mentors in the KCN. (A guide to informational interviewing is available online: Networking and Informational Interviews.) In addition to the staff in the CDO, Kenyon alumni will be a valuable and dependable resource in uncertain times.
Yes. Every year, Kenyon College is proud to recognize students who have achieved academic excellence, demonstrated special talents, and shown outstanding commitment to service on campus or in the larger community at our Honors Day ceremony. Despite our distance, we plan to honor our students as planned with a ceremony viewable on Livestream on Tuesday, April 14, at 11:10 a.m. EDT, or at a later time at your convenience. While we cannot all gather in Rosse Hall as is our tradition, celebrating the achievements of our students will remain the centerpiece of this special occasion.
Kenyon has made the difficult decision to postpone its 192nd Commencement ceremony, originally scheduled for May 16. While we recognize the importance of ritual in marking life transitions and tradition in strengthening the fabric of community, planning for a large scale event in May would be both impossible and irresponsible, given current projections for the COVID-19 crisis. We are actively working with the senior class on plans to confer their degrees from afar at the start of the summer and to celebrate their Commencement on campus at a later date. We look forward to sharing those plans as they take shape.
Yes. Kenyon will continue to honor cancellations and issue refunds. Please visit our Commencement page for more details on how to cancel your reservation and request a refund.
Unfortunately, the College has decided to postpone Reunion Weekend 2020. We plan to instead host a combined Reunion Weekend in May 2021 with alumni in reunion years ending in 1s and 6s. To request a refund of your Reunion Weekend fees, or to direct your refund toward the Student Emergency Assistance Fund, please visit this form. Additional FAQs about Reunion Weekend are available here. As always, we remain grateful for your support, and we look forward to seeing you in Gambier once it is safe for our community to reunite.
The College hosts a number of internal and external programs over the summer. We are still evaluating these programs and more information will be forthcoming.
Yes. Regretfully, we are unable to welcome visitors to campus and daily campus tours, information sessions, interviews and Junior Visit Days are canceled. Please contact the Office of Admissions if you have a question about a previously scheduled visit.
Given how quickly the situation is changing, we are not accepting new registrations for campus visits through May 10. Please check our online scheduling calendar for the latest information about available dates.
Yes. The College's Sexual Misconduct & Harassment and Discrimination & Discriminatory Harassment policies and procedures apply to all forms of engagement. Even though we are not in physical contact with one another, our words, written and spoken, still matter, as do the images we transmit, such as photography, video and livestreams.
Civil Rights/Title IX Coordinator Samantha Hughes (firstname.lastname@example.org) and Civil Rights/Title IX Deputy Coordinator Kevin Peterson (email@example.com) are available to talk with you about your options for support and response. Conversations can happen via telephone and/or Google Meet. During regular business hours (Monday–Friday, 8:30 a.m.–4:30 p.m.), Samantha can be reached directly at 740-427-5820 and Kevin can be reached directly at 740-427-5245. After hours, please contact Campus Safety (740-427-5000) and ask to be connected to either Samantha or Kevin.
Yes. All employees are designated "responsible employees" and are therefore expected to report to Civil Rights staff when they become aware of incidents or allegations involving members of the campus community, regardless of how they learn of the potential misconduct, e.g., whether in person, in writing, or online.
Allowing our counselors to work with students who are physically located outside the state of Ohio is not possible at this time due to the complicated nature of state licensure requirements. In light of the COVID-19 pandemic, Ohio relaxed its rules in order to facilitate the ability of behavioral health counselors to provide teletherapy for in-state residents. Beginning March 30, counselors will be able to provide telemental health counseling to students living in Ohio, including on campus. To schedule an appointment, email firstname.lastname@example.org or call 740-427-5643. Advocates at New Directions remain available through their 24-hour hotline, 740-397-4357. No matter your location, you have 24/7 access to ProtoCall, which provides a licensed clinical behavioral health professional to assist with immediate support, crisis intervention and stabilization. ProtoCall can be reached by calling Campus Safety at 740-427-5555 and requesting to be connected. Additional off-campus resources are listed here.
Yes. Associate Director of Health Services Kim Cullers, CRNP, is available while the College functions remotely. Students should send questions and requests for phone or Google Meet appointments to email@example.com.
No. We remain fully committed to honoring our academic mission and meeting the needs of our community.
The work of the College continues and all Kenyon employees will work their regular hours, although those hours may fall outside the traditional workday. Employees should work with their supervisors to ensure that adjusted schedules satisfy the needs of the department. At this time, the College does not anticipate needing to reduce staffing and is actively exploring options to redeploy teams who may experience down time. Independent contractors manage the schedules for their employees, and the College is working closely with them to minimize disruption for their staffs as well.
Starting Monday, March 16, until further notice, employees are encouraged to telework as much as is practical based on the duties of their position and as approved by arrangement with their supervisor. Some employees will be designated essential and not eligible to telework. Employees unsure of their status should consult with their supervisor. Anyone coming to campus must adhere to all safety directives, including taking their temperature before arriving on campus; anyone with a temperature of 100.4 or higher should self-quarantine with members of their household and call a physician for further instructions. For more details, please refer to Kenyon’s temporary work policies.
LBIS has answered some common questions here about hardware and software needs as well as advice for creating a successful home office setup. Helpline will continue to be available this semester but will operate under reduced hours. For a non-urgent request or question, email or Google Chat firstname.lastname@example.org. You also can reach Helpline, particularly for technology emergencies, at 740-427-5700 from 8 a.m.–5 p.m. EDT Monday–Friday and 6–8 p.m. EDT Monday–Thursday.
Kenyon has temporarily adopted new policies regarding telework and paid leave in an effort to minimize exposure to COVID-19 and keep our community and loved ones well. Benefits-eligible employees will be eligible for up to two weeks of paid leave for COVID-19-related absences before being required to use sick, personal or family leave (SPF) and/or vacation. Please review this chart (PDF) for details. We recognize that the closing of K–12 schools presents a special challenge, as would a quarantine in your family, and we hope these changes will ease the strain. As always, if you have questions regarding your specific situation, please talk with your supervisor or department chair.
Currently, all college-sponsored travel on common carriers (trains, planes, public buses, etc.) or to events with more than 50 people in the U.S. and abroad is suspended through April 5. We are monitoring the directives of public health authorities and will revise our travel policies as necessary should the recommendations change.
On-campus events are canceled for the remainder of the semester. Please watch your email and Kenyon’s online events calendar for more information about specific events that may be rescheduled.
Yes, as much as possible. All Kenyon employees have access to Google Meet, a free video and tele-conference platform. If you must meet in person, try to keep a distance of at least six feet and follow additional public health recommendations on how to avoid exposure to and minimize transmission of the virus. Please limit in-person meetings to fewer than 10 people.
Yes. The Farm will continue essential operations. However, it cannot accept volunteers or other visitors at this time.
We encourage members of our community to follow guidance and directives issued by the Centers for Disease Control as well as their local public health authorities. Kenyon’s local agencies are Knox Public Health and the Ohio Department of Health.
While there currently is no vaccine for COVID-19, community members can take other important steps to avoid being exposed to the virus and prevent the spread of germs. The CDC recommends the following:
According to the CDC, symptoms of COVID-19 include fever, cough and shortness of breath. If you have traveled to regions affected by CDC Level 3 Travel Health Notices or have come in contact with someone with COVID-19, follow CDC recommendations to isolate yourself for 14 days, monitor your health and practice physical distancing. Please also follow all directives from your local, state and federal agencies.
Based on recommendations issued March 19 by Governor DeWine, we encourage all employees who are not teleworking to take their temperature prior to arriving at work. Anyone with a temperature of 100.4 or higher should self-quarantine with members of their household and call a physician for further instructions. At this time, this is guidance from the governor, and not required. For employees who do not have home thermometers, several thermometers have been made available for the maintenance department. Campus Safety also has thermometers available. Staff should call ahead to 740-427-5000 before stopping by the “walk-up” window at Campus Safety to have their temperature checked.
Fear and anxiety about disease can be overwhelming, and especially so if you experience heightened anxiety in your everyday life. Employees may seek help through Kenyon’s Employee Assistance Programs. Students, no matter their location, have 24/7 access to ProtoCall, which provides a licensed clinical behavioral health professional to assist with immediate support, crisis intervention and stabilization. ProtoCall can be reached by calling Campus Safety at 740-427-5555 and requesting to be connected.
Allowing our counselors to work with students who are physically located outside the state of Ohio is not possible at this time due to the complicated nature of state licensure requirements. In light of the COVID-19 pandemic, Ohio relaxed its rules in order to facilitate the ability of behavioral health counselors to provide teletherapy for in-state residents. Beginning March 30, counselors will be able to provide telemental health counseling to students living in Ohio, including on campus. To schedule an appointment, email email@example.com or call 740-427-5643. No matter your location, you have 24/7 access to ProtoCall, which provides a licensed clinical behavioral health professional to assist with immediate support, crisis intervention and stabilization. ProtoCall can be reached by calling Campus Safety at 740-427-5555 and requesting to be connected.
Kenyon has established a Student Emergency Assistance Fund to support students for whom these circumstances present a special financial burden. Many in the Kenyon community have already made a gift toward the fund, and we appreciate their generous support.
Kenyon alumni will be a valuable resource to students in very unsettled times. Sign up to be a mentor or offer informational phone calls through the Kenyon Career Network.