End of Spring Semester Closing Notice
End of Year Closing Information
Junior, Sophomore, and First Year students - The College residences will close at Noon Saturday, May 11, 2013. After the College residences close, those without express permission from Housing and Residential Life that are found on campus will face fines and judicial action.
Graduating Seniors - The College residences will close at 7:00 p.m., Saturday, May 18, 2013. For information on Commencement, please visit http://www.kenyon.edu/commencement
Express Check-out - Residents who wish to expedite the check-out process may choose to use an Express Check-out packet; this packet includes an envelope for the resident's keys and a place for the resident to complete important information. you may pick-up these packets from your CA or outside the Housing Office in Gund Commons. Students wishing to use this express service waive their right to appeal any charges/damages found in their room. The entire Express Check-out packet MUST be turned in to the Express Check-out desk in Gund Commons right BEFORE each resident leaves campus.
CA Check-out - Each Community Advisor (CA) will have their schedule for Finals Week posted outside their door for student check outs; students must sign up 24 HOURS IN ADVANCE of the requested check-out time, which is the actual time of departure from campus of the resident (the door is locked and the key is taken following check-out). When the check-out time arrives, the CA will have the resident's Room Condition Report to record the condition of the room and all college property. The purpose of this process is to ensure that the room is in the same/good condition at the time of check-out as it was when checking in; applicable damages will be noted. The CA Check-out also ensures that the residents are present to have a conversation about any possible issues with their room, but CAs are not the final decision-maker regarding charges. If needed, students can appeal any charges by using the CA Check-Out Method.
Check-out procedures for Seniors:
Since a senior's Community Advisor will not be on campus at the time of check-out following Commencement, if a senior would like to use the CA check-out method, he or she should e-mail email@example.com NO LATER THAN FRIDAY, May 17 at Noon to set up an appointment to be checked out; information included in the message should be the location (residence and room number) and time of check-out. The time of check-out should be the actual time that the student is checking-out, so students should be ready to lock the door at that time and provide their key to the CA. Just as with other students, those Seniors wishing to use the Express check-out method should bring their residential key(s) and check-out packet to Gund Commons when they are ready to leave campus (before 7pm ).
Students will need to clean their room/apartment (including any shared common spaces) and remove their belongings before checking-out. Charges will be assessed for any excess cleaning needed. Some cleaning materials will be provided to each residential area for students to utilize in cleaning their space. Residences will be inspected thoroughly after each student has left. Any excessive cleaning charges or damages will be billed to a student's account; roommates share the financial responsibility of these charges unless someone agrees to take full responsibility. Students should talk it over with their roommates to avoid being charged for extra cleaning because a roommate said he or she would take care of something but forgot.
· Return any dining hall dishes to Peirce Hall.
· Remove all tape, stickers, adhesive tape, etc. from walls, doors, ceilings, mirrors, and windows.
· Clean off writing on doors, walls, desks, dressers, or chairs. Wash all furniture surfaces - chairs, desks, dressers, window sills etc. This means there should be no stains, black smudges, tape, or sticky spots left.
· Place all furniture in the room, in its original place and condition. Un-bunk/Un-loft all beds.
· Bring all of your trash to the dumpster outside. Do not sweep garbage into the hallway. Each resident will be billed for garbage or items left in the hallway, bathroom, or other common spaces.
· Bring recycling items to hall recycling area.
· Clean out and wash garbage bins. Use a cloth to wash it.
· Remove all personal belongings.
· Sweep and mop entire room floor, if not carpeted. No dust bunnies or dirt should be left behind or under furniture.
· Empty all drawers and wipe out all dirt.
· If you have a rented micro-fridge, unplug, defrost, and clean it thoroughly, leaving it in the room for the company to retrieve it.
• Close and lock windows and doors before leaving.
Disposing of Trash
Dumpsters will be located at central locations throughout campus for students to dispose of unwanted furniture and trash. All personal items, garbage, concrete blocks, furniture, etc. must be removed from the College residences or clean-up charges will be assessed. In addition, common spaces, hallways, lounges, etc. must be cleared of all personal (non-College) items, or clean-up charges will be assessed to ALL residents of the area.
There will be donation boxes for the Harcourt Parish collection. Items donated will be given to those in need or sold at a large rummage sale, (with proceeds going to organizations that assist those in need). Students should donate only useable/clean items. Students might not have room to take everything back with them, or may be ready to part with some belongings. But it is important to reuse, reduce, and recycle items when possible, instead of adding to our landfills. As always, we appreciate when students recycle any items that they are able to in the labeled bins near their residential area.
Storage and Shipping Options - There are no on-campus summer storage options. Click here for more information.
Common Charges to Avoid
Students may appeal charges if they have completed a CA Check-out. Those choosing to complete an Express Check-out are not permitted to appeal any charges. Listed below are some common charges students should take action to avoid having assessed.
Found on campus without permission - $100 per day plus judicial action
Improper (or late) check-out - $150
Keys not returned at check-out - $65 per key to recore each lock, minimum
Additional cleaning required (room) - $100 minimum
Additional cleaning required (apt.) - $250 minimum
Cement or cinder block removal - $25 per item
Missing college desk chair - $220 per chair
Missing college furniture - $50 fine plus replacement cost*
Trash removal fee - $50 per bag/item
Personal furniture removal - $100 per item
Adhesive cleaning/removal from wall - $50 minimum
Wall painting - $80 per standard wall (minimum)
Apartment painting (common areas) - $500 minimum
Patch/paint holes - $55 minimum
*The minimum replacement cost begins at $150 for the less expensive items, going upwards to $1200 for more expensive items.
Students should hang on to their PO Box key if they are returning to campus. Only graduating students and others not returning to campus should return their US Post Office Box key to the Gambier Post Office (not to Kenyon College); if they are closed, students can drop the key in an outgoing mail slot at the Gambier Post Office. If students are approved to be on campus for any part of the summer, or if their home address has changed in the last year, they should e-mail firstname.lastname@example.org with the details (even if they have already updated it with the Office of the Registrar). Kenyon College's Printing & Mail Services (located behind the Post Office) will forward First Class mail to student homes, unless they are notified that a student is staying on campus. Therefore, it is not necessary to complete a mail forward order at the Post Office. Bulk, standard rate, and non-profit mail will not be forwarded; magazines and newspapers will be discarded. Students should communicate directly with important senders so they know how to contact them.
Parking When Moving-Out
Students should inform family members that there will be thirty minute parking/loading zones following Commencement. Once a car is packed, the car should be moved, and then the student should go back to their room to clean and finally check-out.
Students should remember to keep their room/apartment/suite door(s) locked at all times. When packing and moving out, they should not leave their room or belongings unattended. There will be many people on campus during the last few weeks of the semester. Students' safety and that of their belongings deserves special attention. Many colleges, including Kenyon, see an increase in theft during this period of transition. Students should call Campus Safety at 740-427-5000 to report anything suspicious.
If you have any questions, please e-mail email@example.com , or ask your CA or Assistant Director.