Supervisor Timesheet Instructions
Begin by logging into Employee Self Service here.
You will need to use your User ID and PIN. Call the HelpLine at 5700 if you forget your PIN.
Click on Employee, then click Time Sheet.
Setting Up a Proxy
All approvers must create at least one proxy. A proxy can fill in for you and approve time sheets in your absence. Click Proxy Set Up.
If you have a proxy, you will see your proxy's name on the screen. To add a proxy, simply choose the name of your proxy from the drop down box provided and click the Add button then SAVE. You may have more than one proxy if needed.
Approving a Timesheet
When you have completed adding your proxy, click on the Time Reporting Section option at the bottom of your screen.
Then click on the Select button to begin the time sheet approval process.
You are now at the Time Sheet screen.
Click the button for Approve or Acknowledge Time.
Select Self and click on the Select button.
There are two options: Time Sheet and Sort Order. Click on the drop down menu arrow for Pay Period and Status, then choose the current pay period.
Under My Choice, click the button for your department. You can sort timesheets by status or by name. Click the Select button in the lower left corner.
You are now at the summary screen. You can review total hours worked by each student here. To view the time sheet detail, click on the student's name.
There are a few ways to approve time sheets. First, you can click on each name, view the detailed time sheet, and then click on the Approve button. Second, you can view hours worked for each student on the summary screen, view individual time sheets to see details as needed, and then go back to the summary screen and click on Approve or FYI for each student time sheet. Lastly, if you will be approving ALL time sheets, you can click Select All, Approve or FYI. This will click all time sheets on the summary screen as approved.
Then click Save to submit the final approvals. Approval of time is completed.
Correcting a Timesheet
To correct a time sheet, click on Change Time Record at the summary screen.
Make the correction and save the record. Click Previous Menu then click Comments.
Enter a comment explaining the correction to your student. Click Save to save the comment. Click Previous Menu twice and you will be back at the summary screen.
IMPORTANT : Students are NOT automatically sent an email letting them know their time sheet was changed or that a comment exists on their time sheet. Please explain the change that you made or send them an email explaining the change.