Sample Disciplinary Letters
Sample Warning Letter
March 9, 2011
P.O. Box 0000
Any Town, USA 00000
Promptness is important in the day-to-day operation of our department. While we make allowances for occasional lateness, consistent lateness cannot be tolerated.
You have reported to work late on ____________and_____________, and this is your second warning in a two-week time period. If this happens again, it will be grounds for termination.
Should there be extenuating circumstances, please come and speak with me. If there is a problem, perhaps we can work it out together.
Sample Termination Letter
March 9, 2011William Shakes
120 Turtle Street
Any Town, USA 50000
Your work has been excellent, but your absentee record is about to overshadow your work record. One requirement of this job is regular attendance. We have difficulty scheduling our operations when we cannot depend on your attendance.
This subject has been discussed several times before, and you have received two previous letters, warning you that if this type of behavior continued, it would be grounds for termination. It is with regret that I inform you that your services here are no longer needed.
We have enjoyed you and your work here and wish you the best in future employment.