Explanation of Fees and Charges
A billing invoice will be sent to the individual(s) who has been identified by the student as being responsible for payment approximately 30 days before the payment due dates.
Mandatory Fees and Charges 2013-14
Tuition: $21,950 for the beginning semester; $21,950 for the second semester.
Board Charge: $3,150 for the beginning semester; $3,150 for the second semester. This fee also covers the use of the College's commons rooms.
Health and Counseling Fee: $720 for the beginning semester; $720 for the second semester. The program emphasizes preventive medicine and the maintenance of good health. It provides for the services of the College physician, the College counselors, registered nurses and other Health Services personnel, as well as insurance covering required outside supplemental services.
Student Activities Fee: $150 for the beginning semester; $150 for the second semester. This fee is allocated by Student Council for its sponsored activities. The amount of this fee is established by referendum of the student body.
Room Rent: The rate for residence-hall double occupancy ($2,435 for the beginning semester; $2,435 for the second semester) will be charged as rent on the billings. An adjustment will be made after registration when it is determined which room is occupied. If room assignments have been made for returning students, the actual rate will be charged. The rental rate is based on the planned occupancy (single, double, triple) of an assigned room.
Tuition for Guest Students: The tuition for a course taken for credit is $5,490 per semester. For a noncredit course, the tuition is $1,100 per semester. Guest students are those who apply for admission as guest students for the purpose of enrolling in a course on a credit basis or on an audit basis but are not considered to be degree candidates. Academic records of guest students are maintained on file on a permanent basis.
Optional Items and Other Fees
Optional K-Card Deposit: As a convenience to the students, the College will accept an advance deposit of $950 for beginning semester and $950 for second semester to be credited to the student's K-Card account. The K-Card can be used as a debit card for purchases at the fol-lowing locations: Kenyon College Bookstore, Xtraction in the KAC, the Kenyon Inn, various laundry facilities and vending machines in Gund Commons and Olin Library, the Gambier Deli, the Village Market, the Village Inn, Wiggin Street Coffee and CVS in Mount Vernon. The College can accept deposits for amounts other than the billed fee. For further K-Card information, please visit www.kenyon.edu/kcard.xml.
Optional Student Health and Accident Plan: $197 for the beginning semester; $197 for the second semester. The plan provides comprehensive coverage for hospitalization, including major medical coverage. If proof of comparable coverage is indicated on the waiver card provided at the time of billing, the charge for this coverage will be canceled. Optional health insurance coverage can also be waived on-line at www.studentplanscenter.com.
Studio Instruction in Music: A student may earn credit for each studio instruction course taken in music. The fee for each course in voice or instrumental instruction is $495 (.25 unit of credit) or $248 (.13 unit of credit). The billing policy for studio instruction in music is as follows:Lessons: Amount Billed
- After one lesson 8%
- After two lessons 50%
- More than two lessons 100%
This fee is waived for music majors who are taking required studio instruction for credit toward graduation.
Supplemental Programs: On occasion, when there is sufficient interest, a department may offer supplemental programs, such as horseback riding or advanced ballet, to augment its basic programs. Students who choose to enroll in these extra programs will be billed during the regular billing cycle for the associated cost of participation.
Application Fee: A non refundable $50 fee is charged for initial application. Note the fee is waived for online applications.
Transcript Fee: Student may receive a copy of a transcript of their academic records for a fee of $5.00 each. An additional $3.00 fee will be charged for faxing transcripts internationally.
Student Automobile Permit Fee: $200 per year, applicable to all students having automobiles on campus.
Course Change Fee: Course-change fees are assessed in accordance with the following schedule:
- First seven class days -- No charge
- Week 3 through 8 of classes -- $35
- After week 8 -- No changes permitted
Early Arrival Fee: $100 per night for all students who arrive before the date they are required to be on campus for athletic teams or orientation activities. $200 per night, and possible judicial action, for students who arrive, or who are found on campus without prior approval. All other students will not be permitted on campus before the official opening of the College.
Late Checkout Fee: Students who do not properly check out of their College residence at the end of the semester will be charged $150. Students who do not have approval to remain in College housing after the residence halls close at the end of the semester will be charged $100 for each additional night until they vacate their room.
Commencement Fee: $60 charged to graduating seniors for cap and gown and a DVD of both Baccalaureate and Commencement.
Senior-Class Dues: Each fall the senior class determines how much it will assess each member of the class for activities held throughout the year, including Senior Week (the week immediately preceding graduation).
Entering-Student Deposit: Upon notification that he or she has been admitted to Kenyon, the candidate must return with the acceptance an advance payment of $350. This $350 will be credited in full on the student's final bill upon graduation or withdrawal from the College. If, for some reason, the student never actually enrolls at Kenyon, the $350 is nonrefundable.
A student is not officially registered until all fees and charges are paid.
Transfer or Withdrawal: A student who wishes to transfer credits to another institution or to withdraw from the College must pay in full all indebtedness to Kenyon, including all amounts borrowed, before a transcript of the student's academic record will be issued or the request granted. Transcripts are not released until all payments are made.
Past-Due Accounts: In accordance with rules established by the Board of Trustees, an additional fee of 1.5 percent of the amount remaining unpaid at the close of business on the day on which it is due will be added to the balance of any account not paid when due. Registration for admittance to classes is not complete until the student's account is paid in full. In addition, any student whose bill is thirty (30) days past due may be suspended from all College privileges including admittance to classes and College residences until payment has been made. The 1.5-percent penalty will also be assessed against any account that receives credits for a TuitionPay contract subsequently terminated for nonpayment (see "Monthly Payment Plan" for information on TuitionPay).
Lost/Stolen or Unreturned Key Charge: If a College residence apartment/suite/room key is lost or stolen throughout the year, or if it is not returned at year-end, the lock will be replaced and the student will be billed a minimum of $65 for parts and labor.
Lockout Fee: $15 per occurrence.
Parking Fines: In order to control automobile traffic and parking on campus, various regulations have been established. Violators of these regulations are subject to monetary fines.
Damages: Students will be billed for the costs of repairs and replacements, as a result of damages to or destruction of College property, for which the student is responsible.
Library Fines: The library levies fines on materials not returned or not renewed within seven (7) days of their due date. The fine for overdue OhioLINK and Consort items is fifty cents ($0.50) per item per day, including holidays. The maximum overdue fine is $15 per item. Borrowers will receive a courtesy notice the day before the due date and one or more overdue notices up to a billing statement. A billed/replacement notice will be the third notice. Lost or damaged items will result in charges of $75 for item replacement, a $35 non-refundable processing fee, and a $15 maximum overdue fine when applicable. An item recalled for Course Reserves must be returned within 24 hours, or a $2 per day fine will be charged to the borrower. A fine of $1.00 for each hour or portion of an hour is assessed for Course Reserves materials that are past due. Audio-visual equipment may also be borrowed. If equipment is not returned on the due date, borrowers will be charged $5 to $10 per item per day. If equipment is lost or damaged, replacement costs can be up to $1,000 depending on the item, plus a $50 processing/billing fee. The fines for overdue/replacement student MacBook loans after a four hour loan period are $15.00 per hour, and replacement costs are $1,500 or more plus processing and billing fees. Overdue/replacement fines for power cords after a four hour loan period are $5 per hour, and replacement costs are $80 or more. The fine for overdue videotapes is $5 per tape per day. Fines for overdue Interlibrary Loan books will be charged at the rate of $1 the first day, $2 the second day, and $3 for each day thereafter. Any Interlibrary Loan fines not paid in 30 days will be charged to the appropriate student account.
Returned Checks: A $30 handling charge will be assessed for all checks returned because of insufficient funds or other reasons.
Billing and Payment
Mandatory Student Fees and Charges: Tuition, room, board, student activities fee, and health and counseling fee are billed two times per year as follows:
- Mid-July, due mid-August for first semester.
- Mid-November, due mid-December for second semester.
In addition, two optional items, K-Card deposit and health and accident insurance, are billed with the mandatory fees and charges.
Miscellaneous: Other fees, deposits, and fines incurred by the student will be billed monthly as they are received by the Accounting Office.
Monthly Payment Plan: Some parents may prefer to pay tuition and other fees in equal monthly installments during the year. The College is happy to offer this convenience through TuitionPay. The College does not have an internally administered partial-payment plan.
The TuitionPay Monthly Payment Plan allows you to pay College fees in ten (10) convenient monthly payments, commencing June 1. The cost of this plan is $55 annually. Information on this plan will be forwarded separately. Those who wish may call TuitionPay directly, toll-free, at 1-800-635-0120 or visit the TuitionPay Web site at tuitionpay.salliemae.com for information.
If you have signed up with TuitionPay for a ten-month payment plan, 50 percent of your contract will be credited for first-semester fees and 50 percent for second-semester fees. (Even though the credits are applied to the bills, Kenyon only receives money from TuitionPay as TuitionPay receives payments from clients, so contracts must be kept current. All contracts, regardless of the date initiated, must be paid in full by March 1, 2014.)
External Loans not Based on Financial Need: Kenyon College participates in several educational-loan programs that are not based on financial need. For more information about alternative student loan programs and the Federal Direct Parent Loan for Undergraduate Students (PLUS Loan), please visit www.kenyon.edu/familyloans.xml.
Advance-Payment Plan: The College offers an advance-payment plan, available for a minimum period of two years. With this plan, the parent buys a fixed amount of annual credit at a discounted rate based on prevailing market yields on AA rated (or better) noncallable bonds. Any differences between the fixed credit and future increases in basic fees are paid as they occur. If a student withdraws from the College prior to graduation, a portion of the advance payment will be returned on a pro-rated basis. The following mandatory fees would be included: Tuition, Room (based on residence-hall double occupancy), Board, Student Activity Fee, and Health and Counseling Fee. In addition, two optional charges, the Bookstore Deposit and Optional Health and Accident Insurance, may be included.
Refund Policy: The Board of Trustees has adopted the following policy with regard to the refund of tuition, room, and board. Refunds for room are made only in case of withdrawal from the College because of serious illness or accident and provided the student's physical condition is certified by a licensed physician. During the first five weeks of actual attendance at Kenyon, from the date of enrollment, refunds for tuition, board, and qualifying room are made in accordance with the following schedule. Other fees and charges are not refundable.
Institutional Refund Policy:
Period of actual attendance --Percent of
Two weeks or less: 80
Between two and three weeks: 60
Between three and four weeks: 40
Between four and five weeks: 20
Over five weeks: 0
Federal Refund Policy: Students receiving financial assistance under Title IV of the Higher Education Act of 1965, as amended, who withdraw during the first 60 percent of the semester (measured in calendar days) will be subject to a "Return of Title IV Funds" calculation to determine the portion of their federal student aid that must be returned to the federal government. Students who withdraw after the 60-percent point are considered to have "earned" all of their federal student aid. State aid reductions may also be required in accordance with each state's regulations.
Tuition-Refund Plan: This elective insurance plan substantially increases the refund adjustments provided by the College (see "Refund Policy") so that students will receive 100 percent return in term fees in the event of withdrawal due to illness or accident (60 percent for mental/nervous disorders). Enrollment forms and additional descriptive materials are mailed to the student in mid-summer with the first-semester bill, prior to the start of the academic year.
The plan provides coverage for tuition, board, and room charges. Room-rate coverage is restricted to the standard residence-hall double-occupancy fee. Adjustments in coverage are not made for variations in the actual residence-hall living arrangement. Accordingly, the coverage offered for the 2013-14 academic year is $55,070.
Scholarships and Student Aid: A student receiving financial assistance from the College will have one-half of such assistance applied to each semester against the required fees and charges (excludes the work study funds from which wages are paid directly to the student as earned). Scholarships or other awards made by institutions other than Kenyon must be paid to the College within thirty (30) days after fees and charges are due.
Residences: Because Kenyon is a residential college, all students live in College residences and eat in the College dining halls. Exceptions to this practice may be made only through written permission from the dean of students.
Information Requests: Questions or requests for clarification of charges or refund policies should be addressed to: Shirley F. O'Brien, Controller, Kenyon College, Gambier, Ohio 43022-9623. E-mail: firstname.lastname@example.org.
Double-Single Policy: According to College policy, the Office of Housing and Residential Life reserves the right to assign any vacancy at any time. However, at times there will be students assigned to double rooms without roommates. This is commonly called a double-single. At the option of the Office of Housing and Residential Life, students in these situations will be given a limited opportunity to secure the room as a double-single, for a semester, by agreeing to pay the appropriate single-room rate for the space. For more specific information,please contact the Office of Housing and Residential Life (740) 427-5142.