Storage, CMS-es, and other web tools -- what do I use? -

Storage, CMS-es, and other web tools -- what do I use?

If you've ever wondered where to start, this is the page for you. Listed below are some network related tasks that we get questions about a lot and instructions on how to accomplish them or who to contact for help.

What do I use to...

...create or edit a web site for a student group or club?
...create a web survey?
...create a web quiz for students?
...create a web form?
...create a personal web site for myself (or edit an existing personal web page)?
...create a web document that requires a password or has a group restriction?
...edit an official Office or Department web site?
...make a class web page?
...make a photo gallery?
...put pictures on my department/office web site?
...store a PDF, DOC, DOCX, XLS, or RTF file so that the whole world can see it?
...store a file where only others in my office can see it?
...store a file where only I can see it?
...to schedule an event and display it to the world?
...share Kenyon pictures with the world.

...create or edit a web site for a student group or club?

There are a couple ways to do this:

Most sites can use the Community CMS. (http://community.kenyon.edu/) The CMS is easy to use, handles most things for you, and makes it very easy to pass a site along to a new webmaster when the time comes. Contact mazurr@kenyon.edu for access, training, and support.

We can also set you up with open space and a Kenyon address on an off-site server. This has more freedom (especially in regards to scripting) than the Community CMS with the caveat that once we set the space up, you're on your own, no training, no support. Contact bennettj@kenyon.edu for more information and to evaluate your project needs.

With the move to Google for email, calendering, and other tools, there will also be the option to create your own Google site. For more information, contact bennettj@kenyon.edu.

...create a web survey?

Use https://surveys.kenyon.edu/ Contact bennettj@kenyon.edu for access.

...create a web quiz for students?

Use Moodle.

...create a web form?

Contact mazurr@kenyon.edu with what you would like to see on your form. Some forms are easier to create than others, and some may require inputs from other parts of the college, so do try to give plenty of lead time.

You can also create surveys at https://surveys.kenyon.edu and class quizzes with Moodle.

Please be aware that there is some information we can't ask for in web forms for various privacy, legal, and security reasons.

...create a personal web site for myself (or edit an existing personal web page)?

Contact bennettj@kenyon.edu for information on what's available.

...create a web document that requires a password or has a group restriction?

If you have a document that should only be seen by students in certain classes, use Moodle, otherwise contact mazurr@kenyon.edu with your request and we'll try to work it out.

...edit an official Office or Department web site?

Use the CMS. Contact mazurr@kenyon.edu or burnsp@kenyon.edu for access and training.

...store a PDF, DOC, DOCX, XLS, or RTF file so that the whole world can see it?

Use your documents drive.

Not sure where your documents drive is? The place to look is "My Computer" (sorry Mac users, you'll have to map your drive every time you restart your computer). A common drive letter chosen for documents drives is "Z", but if that's not where you put it, look for a drive called something similar to "docs-youroffice" .

Still can't find it? You may have to map it again.

...store a file where only others in my office can see it?

Use your O drive.

Don't confuse your O drive with a web server. Your office's O drive is file storage -- not web space. Think of it as a digital filing cabinet.

...store a file where only I can see it?

Use your H drive.

...to schedule an event and display it to the world?

This one has a couple steps. You'll need to:

Decide if your event will occur in a location that needs to be reserved
Decide if your event is open to the public

If your venue needs to be revserved, your first stop is http://reservit.kenyon.edu to claim your spot. This only gets you a venue!

Now you need to publicise your event. Do this through https://internal.kenyon.edu/calendar/update.php. Events entered here will go into the biweekly summary email, be seen on the public web calendar, feed into a Google calendar of events, be reviewed for possible inclusion in Fortnightly or as a featured event on the Kenyon home page, and--if your site is set up for it--possibly even feed automatically into a listing on your website.

...share Kenyon pictures with the world.

Use the Kenyon galleries (contact mazurr@kenyon.edu to help you get started).

You may also use Google's Picassa through your Kenyon account if you wish to share photos with small groups or classes, or as a supplement to your faculty individual site or project site. For personal photos you use your own personal Flickr or Picassa account.