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Peirce Hall Scheduling

Priorities

Most Peirce Hall areas are scheduled on a first-come, first -served basis. Peirce Hall's primary purpose is the serving of meals to our student population. Since this is the only dining facility on campus, student dining must always be the first priority when scheduling events. The prioritized list is as follows:

  1. Student Meals see http://kenyon.avifoodweb.com/hours.html for schedule.
  2. The President's Office and All Campus Events
  3. College Relations and Admissions Events
  4. Departments within the College that promote Faculty-Student Interaction
  5. Outside Groups with special permission

The above priority list pertains to the following "reservable" areas:

Great Hall, Thomas Dining, Alumni Dining, Private Dining Rooms, Pub

This hierarchy does not include Bemis Music Room, Roth Computer Lab or any other rooms that have been established as "Classrooms" by the Registrar's Office during the semester.

Peirce Hall Scheduling Procedures

  1. Portions of Peirce Hall may be reserved by Academic Departments, Administrative Departments or Student Organizations. Off Campus sponsors must contract the use of Kenyon Facilities through the Business Services Office as previously noted.
  2. Peirce Hall facilities are available to the reserving individual at the time stated on the confirmation. All events are to terminate at the scheduled times. Be sure to allow adequate time for set up and clean up when verifying the reservation times for your event.
  3. The Campus Scheduler who scheduled the event must be notified of any facilities canceled no later than noon the day before the event, or by noon on Friday for a weekend Event.
  4. The Sponsor of the event is responsible for contacting the appropriate office(s) for all setups, equipment requests, or food service or alcohol requirements. The Campus Events Scheduler is responsible for the Space/Rooms reservations only. The Campus Events Scheduler will provide, if requested, the names and numbers of the office(s) to assist the sponsoring individual to make the event a success.
  5. Peirce Hall AVI Policies concerning food services, catering and outside catering must be directed to the AVI Catering Director. All events in Peirce Hall will be catered by AVI. Please contact the Catering Director, Tom O'Brien at 740-427-5236 or via email at avi-catering@kenyon.edu to create a menu that's personalized for your event! Please note that the capacities listed in this document are per fire code standards only. AVI catering will assist you in how many individuals can fit into the space you have reserved, based upon what type of catered event you will be having.
  6. Peirce Hall Alcohol Policies. All alcohol served in Peirce Hall must be provided by AVI. This is the contractual agreement with the company. AVI must also provide the bartenders to serve alcohol at these events; there is a fee associated with this service which will be billed to your department/organization. An account number is required when making these arrangements. Please contact AVI Catering Director, Tom O'Brien at 740-427-5236 or via email at avi-catering@kenyon.edu.
  7. Any Audio/Visual needs or concerns should be directed to the LBIS Helpline at 740-427-5700. Any AV needs for meetings should be directed Tim Neviski, Events and Classroom Technology Specialist at (740) 427-5953 or email neviskat@kenyon.edu.

Policies by Specific Rooms/Spaces

Alumni Dining Room (L22) [capacity 185] is used for student dining when the college is in session. Reservations will be accepted for events in this room that begin one hour after meal times. (See above meal schedules.)

*It is strongly recommended that if the event involves a speaker or program, you check on K C Reserve It, to review whether there are events planned in the Private Dining Rooms (L21, L23, L24, L25). If any or all of these rooms are reserved, know that your event will be interrupted by the comings and goings of the groups in the Private Dining Rooms.

**Friday and Saturday only** If your event does involve a speaker or program and the Private Dining Rooms are available, consider booking all the Private Dining Rooms as well as Alumni Dining, to eliminate disruptions.

Peirce Patio/Terrace is used in conjunction with the Alumni Dining Room and will be considered reserved when the Alumni Dining Room is reserved.

Bemis Music Room (PRC 210) [capacity 60] is used as a classroom during regular classroom hours. Any other events to be held in the room must be scheduled through the Music Department. This room is kept locked when not in use. Donna Maloney, Administrative Assistant & Applied Music Program Coordinator in the Department of Music is the person to contact if you wish to reserve the Bemis Music Room. Donna Maloney may be reached by calling 740-427-5197 or emailing at maloneyd@kenyon.edu.

Borden Atrium (PRC 113) is the passageway for those entering the Peirce Servery as well as those entering and leaving Thomas Hall. It will be assumed that during all-campus events the Borden Atrium will be part of that reservation.

Atrium Tables (PRC TAB-L, PRC TAB-R) may be reserved for information distribution. These tables are located outside the coatroom at the end of the Borden Atrium. Use of the tables is limited and reservations will be made on a first-come, first-served basis. Reservations should be submitted at least 2 business days prior to the desired event. This gives time for the printing and placement of the reservation signs. These reservation signs will be placed on the table by the Peirce Hall Manager on the morning of the event, assuring that no one else takes the table.

Great Hall (PRC 103) [capacity 288] is used for student dining when the College is in session. Reservations will be accepted for events in this room that begin one hour after meal times. (See above meal schedules.) It will be assumed that during all-campus events, the Great Hall will be part of that reservation. Due to the lack of storage space, the furniture in the Great Hall will not be moved from the room and should remain in the standard dining set up.

Peirce Hall Balcony is used by student groups and organizations to hang banners and flags. It is also used by musicians to perform during meal times. This area remains locked at all times and prior approval is required to have the space unlocked by Campus Safety.

Peirce Hall Lounge (PRC 109) [capacity 50] is used for formal presentations and as a student study lounge. Block Booking of this space is not allowed. Food may only be consumed in this space when AVI Catering is the caterer of the event.

Peirce Hall Meeting Room (PRC 212) [capacity 12] is a small meeting space which may be reserved for regular meetings. It is appropriate to bring food trays to this space during meals, but they must be removed by the diners themselves. It does contain a chalk board. There is no AV equipment in this room.

Peirce Pub (PRC L03) [capacity 70]

Pub hours:
Monday - Thur 4:00 pm - 12:00am
Friday 4:00pm - 1:00am
Saturday 1:00pm - 1:00am
Sunday 1:00pm - 1:00am

There are three types of reservations for the Peirce Pub, each with specific guidelines.

Pub Open/Stage Reservation is the reservation of the Pub Stage. This is for performances of all types. When the Stage is reserved, the Pub will remain open for normal hours and the person or group reserving the stage will know that the audience will be the patrons of the Pub. Groups or individuals, who wish to rehearse prior to a show, may only do so when the Pub is closed. This includes technical setup, dress rehearsal and performance.

Catered Event Reservation is when the Pub is reserved by an individual or group. During a Catered Event, the Pub will be closed to the Public. AVI will be contracted; however there will be a monetary charge of $700.00 plus the cost of any catering. AVI must be contracted by the individual or group to cater the event. A 10 day notice to AVI is required prior to the event.

Private, Non-Catered/Non-Food Event is when the Pub is reserved by an individual or group. During a Private, Non-Catered/Non-Food Event, the Pub will be closed to the Public. AVI will not be contracted; however there will be a monetary charge of $700.00 by AVI to use the facility. This fee covers the salaries for the employees that normally run the Pub for the evening. A 10 day notice to AVI is required prior to the event.

Peirce Private Dining Rooms are four, lower level, Private Dining Rooms. These rooms are accessible only by going through the Alumni Dining Hall and all requesters of these rooms should note this when choosing a location for the event. Block Bookings of these rooms for more than one month at a time is highly discouraged. These private dining rooms are configured for student dining during meal times.

Leach Private Dining Room (L21) [capacity 48] is the largest of the four rooms. It is on the left as you enter Alumni Dining, from the lower lounge. Leach has a phone line, a data/video projector, and DVD player. Presenters need to bring their own laptop computer to plug into the system. A password is needed to access the A/V controls.

Marriott Society Private Dining Room (L25) [capacity 16] is the first private dining room on the right as you enter Alumni Dining, from the lower lounge. Marriott Society Private Dining Room has a phone line.

Chadeayne Private Dining Room (L24) [capacity 20] is the largest of the three private dining rooms on the right side. It is the middle room. Chadeayne has a TV and pull down blinds. C urrently, the TV can only display cable television. There are no provisions for displaying computer or DVD signals.

Ramser Private Dining Room (L23) [capacity 17] is the third room on the right as you enter Alumni Dining, from the lower lounge. It looks out onto the Peirce Patio/Terrace. It gets a lot of sun so people booking events in the afternoon may want to take this into consideration.

Roth Computer Lab (L09) [capacity 25]is a computer classroom and is used by the academic departments as a classroom space. Because of the close proximity to the Pub, there may be a lot of Pub noise that filters into the room. Please note that during the operational hours of the Pub, using this space may not be desired. There is to be no food or beverages in the Roth Computer Lab. It is open from 7:00 a.m. - 4:00 a.m. The telephone number to the lab is 740-427-2133. Roth has a multifunctional printer. Resources are: 25 windows XP Professional workstations with DVD players. One Windows XP Professional instructor workstation with DVD Player, a Data/video projector, pull down screen, and ulti-region DVD/VCR player. Link: How to Use Audio Visual Equipment