Administrative & Student Scheduling Requests
Office of the Coordinator of Campus Events
The Coordinator of Campus Events' office is more than just a reservations office.
Whether you are planning an event for 5 or 500, the Coordinator of Campus Events can assist you with making your event successful.
The Coordinator of Campus Events can assist you with:
- Identifying the ideal room for your event based on capacity and location
- Identifying what features your space needs for your event
- Identifying any rules or restrictions that apply to your room or event type
- Addressing any special needs or issues you may have
- Informing you of what other services you may need for your event:
Maintenance set up and take down
Audio-visual set up and take down. For more information please visit the LBIS website and go to the following link: Food and beverage alternatives
What forms you must fill out (if any) for the space you have requested
Before requesting Space/Rooms for your event, we encourage you to look on the KC Reserve-It website to check the availability of your Space/Rooms. Also it is highly recommended that the Sponsor/Requesters note if the proposed event is in conflict with other activities planned for that date, time or Space/Rooms. It is recommended that Sponsor/Requestors check calendar availability at least four weeks in advance of their planned event.
To see what is happening on campus, use "Campus Calendars" accessible from both the homepage of the Kenyon Website and from the "Current Students" gateway (which can be found at the top of almost every page on the Kenyon Website).
To find out which campus spaces are available, go to KC Reserve-It . Find events for a particular location by clicking on the alpha range for the location named (the index is located at the lower right corner of the screen), then clicking on the location desired. Display events for the date by clicking on the "events" option at the upper left corner of the screen. View other groups of today's events by choosing another filter at the lower right portion of the screen. Displays can be viewed for other dates by clicking on the calendar at the right of the screen.
If the date and Space/Rooms are open, the Sponsor/Requestors must notify the appropriate Campus Event Scheduler to secure their reservations.
In order to meet the needs of all who plan events, all scheduling requests should be made by email. Requests should be made at least two weeks in advance of scheduled event.
In your request, please include the following information:
- Name of Department, Organization, Student Group, etc.
- The purpose for which Space/Rooms will be used (meeting, dinner, performance, etc.)
- Contact person
- Kenyon College Email address
- Date of Event
- Time of Event (include set up and take down)
- Estimated attendance
- 1st choice of Space/Rooms
- 2nd choice of Space/Rooms
Any event changes, modifications and cancellations should be made to the Campus Events scheduler in a timely manner (preferably 48 hours in advance of the scheduled event date/time.)