Accessibility Guide for Program and Event Planners
Our goal is to provide universal access to all Kenyon College programs, activities and events. The level of facility access on our historic campus is quite variable, so it is essential to consider facility access as well as publicity and media formats when planning events that will be universally accessible to all guests or community members.
This accessibility guide is designed to assist you when planning events on Kenyon's campus. The guide is intended for use by all event planners including: Admissions, Development, Parent and Alumni Affairs, Provosts' and President's offices, Off-Campus Studies, Career Development, LBIS, Faculty and student lectureships, Student Affairs, student council, student activities, service and Greek organizations.
Include an access statement in your PR materials about who to contact regarding program accessibility. Designate one staff member to handle all accommodation requests.
Accommodation Requests from Participants
Requests for accessible meeting space or venue: Make sure the location is completely accessible for the participant by using the checklist below. Please reference the Building Accessibility Ratings list to verify or locate accessible venues on campus.
AV media or media clips need to be captioned for participants with hearing impairments. Captioning of older media requires a 9-10 day turn around. Contact the ODS for assistance with setting up closed captioning.
Auxiliary aids and services such as enlarged text formats, braille, assisted listening systems, sign language interpreter, remote captioning or handouts in an alternative format can be arranged by contacting Erin Salva, Coordinator of Disability Services, at email@example.com or (740) 427-5453.
Facility Access and Signage
Confirm adequate signage directing attendees to accessible entrances and restrooms.
Check to ensure that the entrance has smooth doorway threshold, railing, ramp, or on-grade access.
Confirm proximity of accessible parking spaces near the entrance or drop-off area.
Confirm route of travel to the building is properly signed, level and clear of obstructions.
Confirm at least one fully accessible male and female restroom or accessible unisex restroom.
If the location for your event or program has multiple floors, confirm an accessible elevator.
If there is a stage or platform, confirm it is accessible for speakers and presenters in a wheelchair.
Check to ensure that participants can navigate easily in the space. There should be 36" clear space between rows of chairs and removable seating areas for persons who are in a wheelchair.
If your event site or program does not meet the ADA access guidelines above the ODS can assist you in setting up auxiliary aids and services or relocating your program to a venue with universal accessibility for speakers, presenters, and participants.