Publication Services

If you have communications that you want to get into print, the Office of Public Affairs can help. We employ a full-time publication designer for work that can be done in-house, and for other jobs we can refer you to freelance designers and design firms with whom we have well-established relationships and who can work within your budget. Our staff includes excellent writers, editors, and project managers. We have expertise to help guide your decisions in questions of paper, inks, and printing techniques.

Types of publications our office will design in-house:

• Publications for external audiences, including prospective students, alumni, gift prospects, and parents.
• Most publications for internal audiences written in an institutional voice and representing the College at large. Examples include the Fortnightly campus newsletter, the course catalog, the campus directory, and publications sent from the Student Affairs Division.
• Posters and other publications highlighting some institutional programs or lecture series.

We do not have the in-house resources to design the following types of publications, but we'll be happy to refer you to outside designers within your budget:

• Publications for individual offices and departments that are not presented in an institutional voice or for a broad audience, including booklets, brochures, signs, and posters.
• Publications for individual administrators or faculty members.

Expenses

Public Affairs does not bill for work performed by in-house designers, writers, and editors. Your office or department will cover all charges for printing and for creative services performed outside Public Affairs.

Content and style

The Office of Public Affairs will edit the contents of a manuscript you supply for the publication. Editing will ensure that the publication complies with the College's editorial style manual. Our creative team will see to it that your publication's graphic style adheres to the College's visual identity guidelines.

Project management, start to finish:

1. You initiate the project. If the publication is new, contact Shawn Presley, director of public affairs. If our office has previously designed the publication for you, contact Dan Laskin, publications director, or Adam Gilson, associate publications director.
2. We'll discuss the basics with you. We'll ask you about the audience for the publication and the size of your budget, and we'll advise you on the best format for the publication and a timeline for production.
3. We'll make a production schedule marking important deadlines including delivery date. Schedules will vary, depending on the size and complexity of the project and the schedules of other projects being completed by Public Affairs at the time.
4. You'll provide a draft manuscript that Public Affairs will edit for style.
5. You'll be given first designs to review.
6. The final draft will be proofread.
7. You approve final artwork. Files will be sent to the printer after the final copy is approved.