Working with Faculty Pages
The redesign provided us with the opportunity to make Faculty biographies and listings a little more automated. The goal was to allow for photo/contact listings without requiring changes to information in more than one place.
To do this, we created two new page types: FacultyListing and Faculty.
Your Faculty Listing Page
Each academic department should have one (and only one) FacultyListing page that is a child of that department's home page. This listing page looks much like a regular content page, both in the editor and on the live site, but is infinitely more powerful. You should never need to create a FacultyListing page -- you should already have one available -- and it will only need to be edited very rarely, in the care of changes to introductory text or list style.
Most fields behave as usual. There is one new field you should familiarize yourself with: Listing Style.
Currently there are two values that work in Listing Style, "thumb" and "list". You may put either in the box, but remember, they MUST be in all lower case.
The list style is a simple listing of Faculty names and titles, much like the old list of children links that served as a faculty listing before the redesign. If you are using the list style, it is important to fill in the person's full name and official title (see below) on the individual's Faculty page as these are what is used to build the list.
The thumb style is a little more involved. It provides basic contact information, a picture, and some summary information. From the individual Faculty pages, it pulls full name, official title, headshot, office address, office phone, email address, personal home page, and area of expertise/interest and links to the individuals full biography.
Note: listing pages are automatically set up to pull phone numbers and office address from the directory database unless intentionally overriden through an individual's page. IF A PHONE OR ADDRESS FROM THE DIRECTORY IS WRONG, DO NOT CORRECT IT BY HAND, contact Human Resources to have it corrected at the source, so that it will be right on your pages, other other automatically generated pages, in the online directory, and in the print phonebook.
Individual Faculty Pages
The individual faculty pages are the ones you will spend the most time with. Data from these pages are pulled into you faculty listing -- and, if you have faculty members in other programs, or who are assigned to multiple departments, their information will show up there as well.
Some general dos and don'ts regarding faculty pages:
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DO keep them up to date.
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DO remember that these are professional pages, meant to showcase faculty achievement and expertise and treat them as such. They are not personal home pages (LBIS can set your faculty members up for space if they want such a page), but are more akin to a curriculum vitae.
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DO contact Public Affairs if your faculty pictures are out of date. We can help you. DON'T try to upload snapshots.
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DON'T use Content page types for faculty biographies -- the simply won't show up in the listing.
The fields on Faculty pages are as follows:
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Enter Full Name: put your faculty member's full name in this box. It is used in the title of the biography page itself, on the FacultyListing page (both list and thumb styles), and in the left navigation on other Faculty pages.
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Enter Official Title: this should be the faculty member's full title -- remember, if your faculty member works with a program, this title will show up there as well, so don't be stingy, there's plenty of room for the whole title. At the same time, don't overdo it -- if a person is a chair, use the Departmental Chair button instead of writing in "Chair". It does some other interesting things as well.
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Enter Short Name: this is used to form the "Read person's biography" and other such lines on the FacultyListing page. It can be whatever seems appropriate for your faculty, full name, first name, or nickname, but it should be consistent.
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Departmental Chair: Check this if your person is a chair (and be sure to UNCHECK last year's char!). If this is checked, the individual will get rolled to the top of the listing page, and have "Chair" automatically added to their title.
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Image: this field places an image in the right-hand column of the faculty-member's page. Ideally this should be an environmental shot having to do with the person's focus, but it can be the same image as used in Headshot. Please contact Public Affairs if you need an image for this spot or need to update the image already there. We would prefer that all new images in this spot be professionally taken. This spot is not for snapshots.
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Headshot: this is the small image for the FacultyListing page. Please contact Public Affairs if you need an image for this spot or need to update the image already there as we may have something you can use.
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Enter Office Address: the person's primary office. Appears in FacultyListing and the individual's right-hand column. Leave this blank to have the office automatically pulled from the directory.
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Enter Office Phone: the person's primary phone. Appears in FacultyListing and the individual's right-hand column. Leave this blank to have the phone automatically pulled from the directory.
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Enter Office Fax: fax number available to the individual. Appears in FacultyListing and the individual's right-hand column.
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Enter Kenyon email address: faculty member's Kenyon email address. Appears in FacultyListing and the individual's right-hand column. NOTE: it is important that you use an official Kenyon address here. This shouldn't be used for personal email accounts. This is even more true now that the email address in this slot is used by the CMS to figure out whose information it needs to pull from the directory.
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Enter Personal Home Page: address of faculty member's personalhome page, if they have one. Appears in FacultyListing and the individual's right-hand column.
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Biography: general biography of individual. Appear at top of person's page.
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Areas of Expertise/Interest: comma-delimited list of areas of focus. Text only, do not use paragraphs. Appears in FacultyListing and on the individual's page.
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Education: individual's pertinent education information. Appears on person's page.
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Courses taught: courses taught by the faculty member. May be currently taught or previously taught, but ideally should be consistent across your deparment. Appears on the individual's page.
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Publications: an individual's list of publications. Please keep up to date; if this listing is very out of date, it should be cleared. Appears on a person's page.
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Other informations: a freeform box for other details related to a faculty member's work. Headling level 3 may be used to give this headings that match those of the other fields. Appears at bottom of individual's page.
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StaffMember: this box can be used to have a person appear on the listing page, but not have a biography -- useful for emeriti and departmental staff members. The box is not by default on a Faculty page, but can be added by a CMS administrator.
Note: existing faculty pages are automatically set up to pull phone numbers and office address from the directory database unless intentionally overriden through the OfficePhone and OfficeLocation fields; new pages must be set up by mazurr@kenyon.edu or burnsp@kenyon.edu to do this. IF A PHONE OR ADDRESS FROM THE DIRECTORY IS WRONG, DO NOT CORRECT IT BY HAND, contact Human Resources to have it corrected at the source, so that it will be right on your pages, other other automatically generated pages, in the online directory, and in the print phonebook.
Faculty Pages "Map"
Still a little lost? A map of what fields on the faculty pages correspond to what spots on the live site can be found here:
