External Department Evaluations - Procedure Notes

Notes to Department Chairs:

• In the interest of impartiality, reviewers should not be Kenyon alums, friends, or collaborators with any members of the department.
• Associate Provost will need information regarding reviewers'qualifications (preferably a vita) before selection is made.
• Honorarium for reviewers $750 (travel, meals, lodging will also be reimbursed).
• Visit is ordinarily 2 ½ days.
• Social Security Number of evaluator is needed for payroll to issue check.

Responsibilities of Chairs:

• Arrange meals, lodging, travel to Gambier, itinerary, etc, and host evaluators while they are here.
• Set meeting dates with President, Provost and Associate Provost.
• Mail packet of materials to evaluators containing:
  • mission statement,
  • self-study, DOAP,
  • department course offerings,
  • c.v's of department members,
  • recent patterns of enrollment, and
  • a list of questions to which the department and College want the team to direct particular attention in advance of visit.
• Send copies of above packet and copies of examiners' c.v.'s to President, Provost, and Associate Provost prior to visit.

Dates to Remember:

• A list of potential evaluators and possible dates for the evaluation visit should be submitted to the Associate Provost at least 6 months prior to the visit.
• Meeting dates with President, Provost and Associate Provost should be reserved about 6 months prior to the visit.
• A packet of the above listed materials should be sent to President, Provost, Associate Provost and Evaluators at least 2 months prior to review.

8/23/06 PT/aq/jp