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Kenyon College Grant Guidelines

Grants

Due Date for Grant Proposals

NEH Summer Stipends

August 31, 2011

Midwest Faculty Seminars

September 26, 2011

Faculty Development Grants/Round One

October 10, 2011

Labalme Faculty Development

November 7, 2011

Faculty Development Grants/Round Two

January 17, 2012

Teaching Initiative Grants

February 6, 2012

Teachers Teaching Teachers Grants

February 20, 2012

Newton Chun

February 27, 2012

Faculty Development Grants/Round Three

April 9, 2012

Kenyon Summer Stipends

April 23, 2012

Please make all FAC grant applications through the Cover Sheet Form (DOC). Applications will be accepted only in this form and must be received by Jami Peelle by 4:30 p.m. on the day of the deadline . If you are having trouble making the application, please contact Jami Peelle by email or call PBX 5748.

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Each year the Faculty Affairs Committee selects two faculty members to be the College's nominees for the $6000 National Endowment for the Humanities Summer Stipend.

These two nominees must then make an application directly to NEH.

For details on the NEH Summer Stipend please refer to the NEH web site: http://www.neh.gov/grants/guidelines/stipends.html.

To apply, please send your proposal narrative along with your vita (limited to 2 pages) in MS Word as an email attachment to Jami Peelle. peelle@kenyon.edu

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The Faculty Development Grant provides funds to support members of the faculty (half-time or above) and full-time members of the professional library staff in scholarly or artistic activities related to their College work. These grants are primarily intended for the enhancement of the professional activities of eligible Members, specifically research, artistic projects, and writing.

Secondarily, funds may be used to supplement or fully fund attendance at conferences, workshops, or other productions that will contribute to the professional development of the applicant. The Committee will consider retroactive grants when clearly justified.

An individual Faculty Development Grant is limited to $2,500. The limit for receipted expenses (food and lodging) per day is $175 for travel in the U.S. and $300 for international travel. Original receipts are required for reimbursement. Turn in a completed Travel and Expense form along with original receipts to Darlene Tedrow, Edelstein House.

The maximum an individual faculty member can receive for more than one Faculty Development Grant in a single year is $2,500. However, the Committee will not consider multiple applications from a single faculty member in a given round. Faculty Development Grants are not for developing courses or enhancing teaching methods. Funds for those purposes are available through Teaching Initiative Grants.

All Faculty Development Grant proposals must include the following:

  1. A summary cover sheet available from the Provost's website under Forms and Guidelines
  2. A statement of the project, the expected results, and the relationship of the project to the work of the Member and the College.
  3. A timetable. (If your project will not be completed during the time of your employment at Kenyon College, include a statement explaining how your proposed work will benefit the College.)
  4. A detailed budget for all books, equipment, materials, travel, and other expenses.
    (For information on applying for airfare, per diem, mileage, equipment, books, etc., see General Policies and Practices for Kenyon Grants and Stipends" below.)
  5. If applicable, a statement as to whether outside funding was sought.
  6. If relevant to the current proposal, reference to previously obtained FAC grants.
  7. A statement about the use or planned use for your IFDA funds.
  8. A current vita (two pages only.)
  9. All information must be in electronic format. E-mail to peelle as attachments.

For the application to be considered complete, the applicant must have submitted a written report on all previously awarded Faculty Development Grants.

The principal criteria used in evaluating proposals are:

  • The proposal's academic, artistic, and scholarly merit and the value of the project to the College and to the member's work.
  • The qualifications of the member.
  • The ability of the member to successfully carry out the project.
  • The feasibility of the plan and the timetable.
  • The availability of resources and research facilities.
  • The demonstrated need for funding to pursue the project.

These criteria must be clearly stated and/or argued in the member's proposal.

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Labalme Faculty Development Grants to Support Research that Involves International Travel will be granted by the Faculty Affairs Committee in much the same way as Faculty Development Grants (FDG's), except they will be used to support research that involves international travel.

Because of the high-cost of international travel, the maximum amount of award for a Labalme Grant will be $5,000, instead of the $2,500 maximum for Faculty Development Grants. The per diem limit is $300 for the Labalme. Up to two Labalme Grants will be awarded each year. Applications will be accepted in early November. Original receipts are required for reimbursement.

The grant application is identical to that for FDG except that a statement about the necessity of international travel should be included in the statement about the project.

The Labalme Faculty Development Grants are made possible by the generosity of George E. Labalme Jr., '50. Mr. Labalme is an industrial designer who has served for a decade as a vice president of the New York Public Library, and is currently president of the Jacob & Valeria Langeloth Foundation. He also serves on the board of the Gladys Krieble Delmas Foundation, and as treasurer of the Renaissance Society of America. His wife, Renaissance scholar Patricia Hochschild Labalme, died in 2002.

A Labalme Faculty Development Grant proposal must include the following:

  1. A summary cover sheet available from the Provost's website under Forms and Guidelines
  2. A statement of the project, the expected results, and the relationship of the project to the work of the Member and the College.
  3. A timetable. (If your project will not be completed during the time of your employment at Kenyon College, include a statement explaining how your proposed work will benefit the College.)
  4. A detailed budget for all books, equipment, materials, travel, and other expenses. (For information on applying for airfare, per diem, mileage, equipment, books, etc., see "General Policies and Practices for Kenyon Grants and Stipends" below.)
  5. If applicable, a statement as to whether outside funding was sought.
  6. If relevant to the current proposal, reference to previously obtained FAC grants.
  7. A statement about the use or planned use of your IFDA funds.
  8. A current vita (two pages only.)
  9. All information must be in electronic format. E-mail to peelle as attachments.

The principal criteria used in evaluating proposals are:

  • The proposal's academic, artistic, and scholarly merit and the value of the project to the College and to the member's work.
  • The qualifications of the member.
  • The ability of the member to successfully carry out the project.
  • The feasibility of the plan and the timetable.
  • The availability of resources and research facilities.
  • The demonstrated need for funding to pursue the project.

These criteria must be clearly stated and/or argued in the member's proposal.

For the application to be considered complete, the applicant must have submitted a written report on all previously awarded Faculty Development Grants.

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This award, endowed as a memorial to Dr. Newton Chun by his son, Jon Chun, provides faculty members of Kenyon College the opportunity to undertake the scholarship on which their continuing development as teacher-scholars depends. It will be awarded through a competition administered annually through the Provost's office and the Faculty Affairs Committee.

Deadline: March, 28 2011
This award of approximately $8,000 will be given to support research and artistic projects of exceptional merit and promise. It may be used for projects that take place in the summer, during one semester, or over one or more academic years. Preference will be given to projects that cannot otherwise be accomplished without financial support. Original receipts are required for reimbursement. Appropriate uses of the award include but are not limited to:

  • Enabling a winner of an outside grant that does not match the person's salary to accept the grant and take the necessary leave of absence
  • Supporting travel, research and writing during the summer or while on sabbatical
  • Paying student or other research assistants
  • Course release

Tenured and tenure-track members of the faculty are eligible to apply for the Dr. Newton Chun Awards. Awardees may apply for other grants administered by FAC as long as those applications are for projects substantially different from the Award project. Recipients may not reapply until the seventh year after having been awarded a Chun fellowship.

Applications must include the following:

  1. A summary cover sheet available from the Provost's website under Forms and Guidelines.
  2. A detailed project statement of no more than ten double-spaced pages. Applicants involved in artistic production may include a portfolio of past and current work as part of this project statement. The project statement should clearly explain:
    • The importance of the project to the Member's discipline.
    • The relationship of the project to the work of the Member and the College.
    • Discussion of the work to be undertaken during the tenure of the award along with a timetable and the expected date of completion.
    • The expected results of the project.
  3. A detailed budget for all books, equipment, materials, travel, and other expenses.
  4. A current vita (two pages only.)
  5. In particular cases the committee may request further information.
  6. All information must be in electronic format.
  7. E-mail all application materials to peelle as attachments.

Within two months following completion of the award project, recipients must:

  • submit a detailed report to the Associate Provost of the work undertaken with a copy to the Director of Donor Relations.
  • A summary of actual funds expended along with the original receipts for those expenditures must be included. Any funds remaining in the award that cannot be accounted for with receipts will return to the fund at that time.
Recipients who have not submitted a report for the Dr. Newton Chun Award are ineligible for all subsequent funding from the Faculty Affairs Committee until the report is delivered.

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Once again this year, FAC is making available up to two (2) Kenyon Summer Stipends. These $4,000 salary awards recognize major research and artistic projects of exceptional merit and promise.

Kenyon Summer Stipends are designed to support a minimum of six weeks uninterrupted writing, research, or artistic work. (These salary awards differ from faculty development and teaching initiative grants in that they are paid through payroll with appropriate taxes withheld. No budget is required with the proposal.)

Tenured and tenure-track members of the faculty are eligible to apply for Kenyon Summer Stipends. Awardees may apply for other grants administered by FAC as long as those applications are for projects substantially different from the summer stipend project.

Recipients of Kenyon Summer Stipends may not reapply for the summer stipend for a period of three years; however, recipients will remain eligible for Faculty Development Grants and Teaching Initiative Grants. The committee will not consider multiple applications. Kenyon Summer Stipends may not be used to attend conferences, workshops, or educational institutes.

Applications for a Kenyon Summer Stipend must include the following:

  1. A summary cover sheet available from the Provost's website under Forms and Guidelines.
  2. A detailed project statement of not more than ten double-spaced pages. Applicants involved in artistic production may include a portfolio of past and current work as part of this project statement. No budget is required.
    The project statement should clearly explain:
    • The importance of the project to the Member's discipline;
    • The relationship of the project to the work of the Member and the College;
    • Discussion of the work to be undertaken during the tenure of the award along with a timetable; and
    • The expected results of the project.
  3. A current vita (two pages only.)
  4. In particular cases the committee may request further information.
  5. All information must be in electronic format.
  6. E-mail to Jami Peelle as attachments.

Following completion of the stipend project, recipients must submit a detailed report of the work undertaken. Because stipends are treated as income, no accounting of expenditures or receipts is required.

Recipients who have not submitted a report for the Kenyon Summer Stipend are ineligible for all subsequent funding from the Faculty Affairs Committee until the report is delivered.

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Teaching Initiative Grants provide funds to support members of the faculty (half-time or above) and full-time members of the professional library staff to restructure existing courses and to obtain materials and technologies that enhance teaching methods and strategies. In addition, please note that these grants will support conferences, workshops and other programs to be held at Kenyon that address departmental and collegiate pedagogical concerns and priorities.

Secondarily, funds may be used to attend workshops or other productions elsewhere that will enhance the teaching of faculty members. Teaching Initiative Grants are not for projects that are essentially for the professional development of the faculty member beyond their teaching. Funds for those purposes are available through Faculty Development Grants.

Teaching Initiative Grants do not have a budgetary cap. The Committee will not consider multiple applications. Applicants should discuss with their colleagues proposals that may significantly alter the curricular structure of their department/program, and the proposal should reflect those discussions.

If the proposal involves technology that must be supported by the College, applicants should discuss their proposal with the relevant office of the College, such as LBIS. Applicants should include in their proposal an indication that such a discussion has taken place.

Members planning to submit a proposal are encouraged to discuss it with an Associate Provost or the chair of the Faculty Affairs Committee, however, only a fully developed proposal, submitted by the deadline, will be considered by the Faculty Affairs Committee.

Applications must include the following:
  1. A summary cover sheet available from the Provost's website under Forms and Guidelines.
  2. A statement of the project, the expected results, and the relationship of the project to the teaching of the Member and the curricular goals of the College. When applicable, applicants should provide a detailed discussion of the structure of the new course, its innovative features, and the materials necessary for its successful execution.
  3. A timetable. (If your project will not be completed during the time of your employment at Kenyon College, include a statement explaining how your proposed work will benefit the College.)
  4. A detailed budget for all books, equipment, materials, travel, and other expenses. (For information on applying for airfare, per diem, mileage, equipment, books, etc., see " General Policies and Practices for Kenyon Grants and Stipends" below.) Original receipts are required for reimbursement.
  5. If applicable, a statement as to whether outside funding was sought.
  6. If relevant to the current proposal, reference to previously obtained FAC grants.
  7. A current vita (two pages only.)
  8. Applicants seeking funding to attend workshops, seminars or other productions must specify how their attendance will directly contribute to the applicant's teaching.
  9. All information must be in electronic format.
  10. E-mail all application materials to Jami Peelle as attachments.

The principal criteria used in evaluating proposals are:

  1. The academic merit or pedagogical goals of the project in relation to the mission of the department or program and the College.
  2. The qualifications of the Member.
  3. The ability of the Member to successfully carry out the project.
  4. The feasibility of the plan and the timetable.
  5. The availability of resources and research facilities.
  6. The demonstrated need for funding to pursue the project.

The criteria above must be clearly stated and/or argued in the Member's proposal.

Click here for some advice on proposal preparation from FAC.

For the application to be considered complete, the applicant must have submitted written reports on previously awarded Teaching Initiative Grants to Darlene Tedrow.

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Teachers Teaching Teachers Grants (TTTs) Temporary Guidelines

The Teachers Teaching Teachers program provides support for teams of two or more faculty members who span different disciplines or programs and share a common objective. There is no maximum number of participants for a team. Teams may have various sizes and are defined as follows:

Pairs -- two faculty members from two different academic departments or programs with a common project

Clusters-- three or more faculty members from two or more different departments or programs with a common project.

Summer Seminars -- approximately 15-20 faculty members from at least three departments or programs and open to faculty from all disciplines with a common interdisciplinary theme to be addressed in a series of meetings.

Convocations -- approximately 20 or more faculty members from across the college with a common theme to be addressed in one gathering open to all faculty.

Teams will be supported with funding to create time and/or incentive for realizing the interdisciplinary goals of their proposal or to cover reimbursable costs. For some of the more ambitious projects, TTT grants may also fund faculty course releases. A faculty member planning to request a course release must get approval of the release from the chair of their department, and the proposal should indicate that such approval has taken place.

The Teachers Teaching Teachers program offers two possible awards: TTT Faculty Initiative Grants (currently awarded at amounts up to $10,000 per faculty member per year) and TTT Interdisciplinary Summer Seminars (currently awarded at $20,000 per seminar and typically involving 15-20 faculty members). While a faculty member can serve as the lead proposer of only one TTT proposal per round of funding, he or she can be a participant in multiple proposals as long as the totality of funding would amount to no more that $10,000 in funding per year. In the case where a lead proposer is involved in multiple projects, he or she should include in his or her proposal the potential total of TTT funds to be received from the multiple proposals.

Teachers Teaching Teachers Grants are intended to expand and improve the interdisciplinary content of courses, provide opportunities for interdisciplinary teaching and learning outside of courses, or refine pedagogy at Kenyon through collaboration with faculty members outside of one's own discipline. Funds will not be awarded if the proposal lacks a significant interdisciplinary component. Furthermore, funds will not be awarded if the proposal focuses primarily on the research, writing, and artistic activities of faculty members. Funding for such proposals is available through Faculty Development Grants. Finally, while TTT funding is available to bring in experts from outside of the College in order to inform Kenyon faculty, TTT funding is not available to support faculty from other institutions as participants in a project.

Members planning to submit a proposal are encouraged to discuss the application process with the Associate Provost or the chair of the Faculty Affairs Committee. Assistance in drafting proposals is available from Jami Peelle, the Faculty Grants and Fellowships Coordinator. Only a fully developed proposal, submitted by the deadline, will be considered by the committee.

Applications must include the following:

  • The summary cover sheet
  • A statement of type of project:
    • TTT Faculty Initiative or
    • TTT Interdisciplinary Summer Seminar.
  • A statement of the project, the expected results, and the relationship of the project to the teaching of the faculty members and the curricular goals of the College.
  • A detailed timetable. (If your project will not be completed during the time of your employment at KenyonCollege, include a statement explaining how your proposed work will benefit the College.)
  • A detailed budget narrative for all stipends, course releases, books, equipment, materials, travel, and other expenses. (see General Policies and Practices for Kenyon Grants and Stipends" below.)
    • Course Release $9000 per course
    • Faculty stipends for week-long summer workshops - $750 per week (No stipends will be distributed until AFTER the completion of the seminar.)
    • Since funds are limited, every effort to economize should be made.
    • Requests for books and equipment should not include those which are routinely purchased by the department or program, or are made available through other resources.
    • Requests for equipment will be entertained only if it is clear that the applicants have exhausted all other alternative sources for such funding. Unless otherwise requested by the applicants, all equipment is the property of the College.
    • Applicants should use the least expensive facilities and resources.
    • Estimates of travel costs should be obtained from a travel consutancy agent (phone numbers are available through Darlene Tedrow, Edelstein House). In order to secure the best price, successful applicants are encouraged to purchase their tickets promptly.

    • Original receipts are required for reimbursement. Turn a completed Travel and Expense form along with original receipts to Kimberly Frimel , Edelstein House. ( Do NOT send reimbursment request/receipts directly to accounting.) All receipts must be submitted to Kim Frimel by June 1 of the next year.

      Original receipts are required for reimbursement.
  • If applicable, a statement as to whether outside funding was sought.
  • If relevant to the current proposal, reference to previously obtained Teachers Teaching Teachers grants.
  • A current vita (two pages only) for the lead proposer only. The vita should include relevant teaching experience of the proposer, e.g., courses taught.
  • Applicants seeking funding to attend workshops or other productions must specify how their attendance will directly contribute to the applicants' instruction.
  • For the application to be considered complete, the applicant must have submitted written reports on previously awarded Teachers Teaching Teachers grants. The committee may review the file on the most recently funded proposal as well as any files pertaining to earlier grants. Applicants should regard this information as available to the committee and make references to it as appropriate.
  • All information must be in electronic format.
  • E-mail all application materials to Jami Peelle as attachments.

Evaluation of Proposals

The principal criteria used in evaluating proposals are:

  • The degree to which the proposed project advances the curricular or programmatic goals of departments, programs, and the College.
  • The degree to which the proposed project expands and/or improves interdisciplinary content in participants' courses, refines pedagogy, or provides opportunities for interdisciplinary teaching and learning outside of courses.
  • The degree of originality or innovation embodied in the project.
  • The qualifications of the participants.
  • The proposed project's prospects for success and the ability of participants to achieve their goals. Proposal must demonstrate that participants have access to adequate resources and facilities and provide a detailed timetable.
  • The efficient and appropriate use of proposed funds and the demonstrated need for the funding.

These criteria must be clearly stated and/or argued in the member's proposal.

Click here for some advice on proposal preparation from FAC.

Kimberly Frimel, Administrative Assistant in the Academic Division, will help TTT awardees with local arrangements, budgets, and reimbursements. Original receipts are required for reimbursement. Turn a completed Travel and Expense form along with original receipts to Kimberly Frimel, Edelstein House. All receipts must be submitted to Kim Frimel by June 1 of the following year.

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Multiple Applications: The Committee will not consider multiple applications from the same faculty member in the same funding category in a given round.

Retroactive Applications: The committee will consider retroactive applications for Faculty Development Grants and Teaching Initiative Grants when clearly justified, but ordinarily retroactive applications are given a lower priority.

Equipment and Materials: Ordinarily, books, equipment and unused materials purchased with funds granted by the Faculty Affairs Committee become the property of the College and must be turned over to the Library, or to an appropriate department of the College, at the conclusion of the project. Grants are not awarded for instructional equipment or materials that might otherwise be obtained from department or LBIS budgets.

Funds for Technology: Applications for computer hardware or software should include verification that issues of comparability and technical support have been discussed with the relevant department of the College, which in most cases will be LBIS.

Outside Funding: When feasible, applicants should seek outside funding. Copies of such applications should be submitted to the Committee along with the proposal.

Previous Grants: If an applicant has received faculty development grants previously, the Committee may review the file on those grants as well. An applicant should regard this information as available to the Committee and make reference to it as appropriate.

Airfare: Air travel expenses estimates included in your proposal must be from a recent online source or travel agency. (Contact Darlene Tedrow if you need the name of an agency that maintains a Kenyon account.)

Mileage: Automobile mileage will be allowed at the current rate announced by the College.

Reimbursement for Travel Expenses: The maximum allowance for reimbursement for food and lodging is $175 per day for travel within the continental United States. For travel outside the continental United States, the maximum reimbursement for food and lodging is $300 per day. Requests for per diem expenses not related to funded projects cannot be considered. Receipts are required to document all expenses for which reimbursement is claimed.

Receipts: Faculty members must obtain original receipts for expenses covered by IFDAs, Faculty Development Grants, Labalme Faculty Development Grants, and Teaching Initiative Grants, including for food and lodging, and those receipts must be filed with the final report for the grant. If no receipts are filed with the final report, the College is forced by law to consider those funds as income and to withhold taxes.

Timing: In accordance with IRS regulations, awardees may not receive an advance of funds earlier than thirty days prior to their use, and awardees are obliged to submit original receipts on the use of the grant within sixty days of receiving the advance funds.

Final Reports: All recipients of Kenyon grants and stipends, including co-sponsors of joint projects, must submit written reports to the Associate Provost on the work accomplished with faculty development funds. The report should include the recipient's evaluation of the project and be filed within 60 days after the completion of the project. For recipients of Faculty Development Grants and Teaching Initiative Grants a summary of actual funds expended along with the original receipts for those expenditures must be included. The Faculty Affairs Committee will not consider future grant proposals in the same category from a faculty member who has not filed a report for all previous grants in that category.

Revocation of Grants: The Faculty Affairs Committee has the right to revoke its funding of proposals when, in its estimation, a faculty member has failed to utilize approved funds within a reasonable period of time.

For additional information on when and how to use the Travel Expense Form, Payment Order Form, policies and procedures for Student Hiring and Payments, and Vendor Payments go to the Payment Policies and Procedures Information Sheet.

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Faculty Handbook on IFDAs

IFDA Reimbursement Information: Payment Policies and Procedures Information Sheet.

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Kenyon College encourages its faculty members to be active and creative within their disciplinary and interdisciplinary fields and we encourage faculty to apply for externally funded grants and fellowships to support research, creative work, and scholarly activities. The Faculty Grants and Fellowships Coordinator (FGFC) will discuss proposal ideas, assist faculty in identifying possible funding sources, and will read, help edit, compile, and submit proposals for individual grants and fellowships.

The FGFC maintains a Grants and Fellowships web page with information on funding sources, proposal writing, and Kenyon grant guidelines.

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