Publishing Changes to the Live Server
How edits and new pages get to www.kenyon.edu
(Bold links will take you to the glossary definition of a term.)
For a file to become live on the Kenyon site it must:
- be Checked In
- and Marked for Publish
Once you have edited your existing web page click the Save button (or File->Save on the Mac). and preview the page. If you are satisfied with how it displays, click the Check-In button.
Your changes will go "live" after the daily 7:30 am or 3:00 pm site publishs.
Note: If you do not check in the page, your changes will not be pushed out to the live server. However, the existing content will remain live--it will not be removed from the site.
A page that you don't need reviewed:
1. Click Save
2. Right-click on the page in the tree and choose Mark for Publish
3. Click Check In
The page will go live after the 7:30 am or 3:00 pm publish. Please finish your pages before 7:15 or 2:45 to ensure that they are not missed by the publish.
A page that you need reviewed:
Once you have previewed your page, save it. Contact the appropriate person (usually the administrator for the CMS, but possibly a member of your dept). DO NOT CHECK IT IN. DO NOT MARK FOR PUBLISH. The administrator will check it in and make sure the page is displaying correctly. If there aren't any problems, the administrator will check it in, mark it for publish, and the page will go live after the upcoming publish.
The simplest way to remove a page from the site is to unmark it for publish (Right-click, choose Unmark for publish, or File->Unmark for Publish on the Mac). The page will be removed from the site at the next publish. The page will remain in your tree for you to use again.
To delete a page from your site, first umark the page as described above. Click and hold on the page in the tree, and drag it to the nearest "Recycle Bin". The "Recycle Bin" will turn dark blue when you can let go of the mouse button.
IMPORTANT NOTE: If you unmark for publish a page of type ExternalLink or InternalLink be aware that the page that it linked to still exists on the server. Unmarking for publish a link WILL NOT make the page it linked to unavailable. If the page needs to be removed, find it and unmark it for publish at the source (you can do this by finding the x-number in the URL field on an ExternalLink or the ID field on an InternalLink and putting that in the Go to Page box). If the page that needs removed is on documents.kenyon.edu it must be deleted from that server to be made unavailable. If it is anywhere else, contact email@example.com or firstname.lastname@example.org for help.