Student Organization Accounts
Most student organizations will have a 12 digit account number from accounting to use for payment for resources, events, etc. Keeping timely and accurate records help you to plan better throughout the year and most importantly, will help you from going over budget.
The Budget and Finance Committee (BFC) can allocate student activity fee money to student groups that require it. The committee allocates the majority of funds to approved groups at the end of each semester. The BFC also has supplemental budget meetings every other week if your group needs money for an additional program. Look for emails about the exact time and location of suplemental hearings. See the BFC bylaws here for more details.
Payment methods for Purchases and Services
The following are various methods used for purchasing items and or paying for services provided your organization from your budget approved by the Business and Finance Committee:
- Student Activities departmental credit card (for online/phone orders only)
- Kroger credit card
- Wal-Mart credit card
- Purchase Orders
- Contracts/invoices with a budget transaction form, found in the Student Activities Office
- Reimbusement for purchases made with personal funds (Student activities strongly discourages this form - reimbursements can take time and will not cover tax)
Other Funding Opportunities
Fun Funds: To be eligible for Fun Funds, an application must be submitted at least seven (7) days in advance of the proposed activity. The activity must be open to all students and be alcohol-free. Students have used Fun Funds to help defray the cost of trips to Columbus and Cleveland for concerts, dinners, movies, museum tours, shopping, and sporting events. Students have also used Fun Funds to sponsor bands, cultural dinners, and theme parties on campus. For more information e-mail email@example.com. Click here to fill out a Fun Funds Application.
Gund Funds: Gund Funds are available to students through the Gund Commons Student Manager. The event must take place in Gund Commons and must be a non-alcoholic event. An application must be submitted to the manager 7 days before the event to be considered. To apply, pick up an application in the Office of Student Activities or contact Kim Blank. Click here to fill out a Gund Funds Application.
ODADAS Funds: The Ohio Department of Alcohol and Drug Addiction Services (ODADAS) partners with Kenyon to provide funds for alcohol-free events organized by students and student groups. Requests must be submitted AT LEAST 7 days before the event to be considered. The Student Activities Office will determine whether or not funding will be appropriated for the proposed programming. For more information, email Kim Blank. Click here to fill out an ODADAS Funds Application.
Peirce Funds: Events funded by Peirce funds must take place in Peirce Hall and be a non-alcoholic event. The Peirce Hall Manager in conjunction with Tacci Smith, Associate Dean of Students, will determine whether or not funding will be appropriated for the proposed programming. A total of $1000 is available each semester for the Peirce Manager to allocate. Programming ideas may be fully or partially funded according to the constraints of the budget. In order to assure timely funding for your proposed event, you are encouraged to submit your ideas well in advance. Click here to fill out a Peirce Funds Application.
Social Board Funds: Social Board makes available to students a wide variety of weekend programs. In the past, these non-alcohol events have included bands (both student and off-campus), open mics, dances, coffeehouses, comedians, game shows, off-campus movies and bowling, and other student-initiated programs. Any student or student organization can apply for funding of events or suggest ideas for programs by emailing Socialboard@kenyon.edu. Click here to fill out a Social Board Co-Sponsorship Application.
Phebruary Phunds: The purpose of Phebruary Phunds is to promote non-alcoholic social activities for the student body during the month of February to fight the winter blues.
Phebruary Phunds sponsorship is available to student organizations in good standing that would like to organize and host an event that meets the following guidelines:
- Open to the campus community
- No alcohol
- Event will be held in February
- Follows Kenyon College policy
If awarded funding, organization will have to meet the following guidelines:
- Meet with assigned advisor at least once prior to winter break and twice in the spring semester before the event. Organization must follow all programming requirements specified by the advisor by the agreed upon deadlines.
- Submit an online evaluation no more than 7 days following the event
- Event posted on the Kenyon and OrgSync calendars
- Organization must stay within the awarded budget
The Phebruary Phunds online application for 2013 (which can be found on OrgSync under forms) is due by November 2, 2012 and must include a detailed budget request (excel format to be uploaded on application). Budget should include all event expenses including, but not limited to, maintenance, rentals, sound, food, entertainment, publicity, etc.
Applications submitted by the deadline will be reviewed by a committee. The committee will consist of a student from each of the following committees/departments: Business & Finance, Student Life, each Class Council/Committee, Greek Council, and a Student Activities Intern, the Director of Student Activities, and the Associate Dean of Students. All applicants will be required to present their event to the approval committee. Applicants will be contacted to schedule their presentation with the committee. Ideas may be partially or fully funded according to budget constraints, and events will be evaluated on their purpose, adherence to Kenyon College policy, and available funds. If the committee decides to fund the event, the final decision regarding funding will be made by the assigned advisor after his/her initial meeting with the organization.
If you have any questions please contact Christina Mastrangelo, Director of Student Activities & Greek Life, at firstname.lastname@example.org.Additionally, you may apply to the Kenyon Campus Community Development Fund (KCCDF).