Basics for New Faculty

New Faculty Academic Support Information

From Associate Provost Jan Thomas

Welcome to Kenyon! Here are a few details that I hope will help ease your transition to campus.

There are six divisions of the College, each with its own dean or vice president who serves on the President's senior staff:

Academic Division (Provost, Nayef Samhat)
Admissions Division (Dean, Jennifer Delahunty)
College Relations Division (VP, Sarah Kahrl)
Finance Division (VP, Joe Nelson)
Library and Information Services Division (LBIS) (VP, Ron Griggs)
Student Affairs Division (Dean, Henry Toutain)

You and I work within the Academic Division headed by the Provost:

Provost's Office (in Ransom Hall; phone 5115)
- Nayef Samhat, Provost
- Michelle Foster, Special Assistant to the Provost
Associate Provosts(in Edelstein House)
- Jan Thomas, Associate Provost
- Joe Klesner, Associate Provost
- Amy Quinlivan, Executive Assistant to the Associate Provosts; phone 5117
- Darlene Tedrow, Coordinator of Faculty Support; phone 5118
- Jami Peelle, Faculty Grants and Fellowships Coordinator, IRB Administrator; phone 5748
- Kim Frimel, Administrative Assistant in the Academic Division; phone 5974

Darlene Tedrow will work with you to provide an office, furniture, phone and other infrastructure and services that will help you do your best work. We all look forward to working with you. Please consider the following:

What	How & When	Who
Office Space	Your office will be located near those of your departmental colleagues if at all possible. Our goal is for your office to be ready for you on or about August 1. Ordinarily, previous occupants are asked to vacate offices by June 30 so that there is time for cleaning and repairs before new occupants arrive on August 1. However this will vary greatly depending on a number of factors; in some cases where the previous occupant left campus right after submitting her/his spring-semester grades in mid-May, your office may be ready for you much earlier. In other cases, the previous occupant may be waiting for carpenters, painters or others to complete preparations for his or her move to a different office, so yours may not be available to you until mid-August. Each case is different, so be prepared for the unexpected. If you are unsure of the location of your office or when you may move into it, contact:	Your department chair or department secretary or email or call DarleneTedrow 5118.
Keys (office and/or building)	You will be issued key(s) to your office and your building as soon as the office and keys are available. Keys are available from:	The administrative assistant for your department or, in some cases, from DarleneTedrow in Edelstein House.
Furniture	You can expect that your office will contain a desk, a desk chair, a side chair, and a filing cabinet. Ordinarily, you may arrange your furniture and decorate your office to suit yourself whenever you like. Please do not undertake any paintingin your office without first contacting Darlene Tedrow. If additional furniture is needed, or repairs are necessary contact:	Email or call DarleneTedrow at 5118.
Phone	Your office should contain a telephone and the number will be published in the Campus Directories along with your name and office location. Your phone should be in working order when you move into your office or soon thereafter. If the number is not obvious, dial 0 and ask the operator for the number of the phone from which you are dialing. The Campus Directory is available online. Telephones and phone lines are managed by Wayne Liwoszl in the LBIS Division. However, if your phone or connection needs attention:	Email or call DarleneTedrow 5118.
Nameplate (for your office door)	Ordinarily, nameplates are attached to your door or the wall nearby--usually in late July or early August. If we have somehow missed you, please do not take matters into your own hands. Instead, notify:	Your departmental secretary or email or call DarleneTedrow 5118.
Classrooms	Anytime you find something broken, missing or otherwise amiss in your classroom please report it.	Email or call DarleneTedrow at 5118.
Classrooms	If the AV equipment in your classroom fails to work properly, please report it.	Call the LBIS Helpline pbx5700 or Email Paul Mollard (of LBIS) and explain the problem.
Computer and Peripherals	Ordinarily, you will be provided a Windows pc for your office, however, if you notify us early on, we can provide a Mac instead. Your computer is not likely to be brand new, but should not be more than four years old. Those who wish to purchase machines that are very specific to their work should note that the purchase of all computers and peripherals must be coordinated through Michael McCardel("E-Mike") of Library and Information Services (LBIS). The College will not fund any purchases made without Mr. McCardel's approval. This is a matter of existing agreements, network compatibility, support, warranties, etc.	Email or call DarleneTedrow 5118
IFDA, Individual Faculty Development Account	The College makes available to all full-time faculty (tenured, tenure-track, and full-time visitors) an Individual Faculty Development Account(IFDA) in the amount of $1500 per year. Those account balances carry over from year to year, to a maximum of $4000. Faculty members serving under a Limited Appointment Part-time receive IFDAs funded at $750 per year, with carry over up to $2000. Faculty members draw on their accounts by arrangement with Darlene Tedrow, Edelstein House. All requests for reimbursement must be accompanied by proper receipts. more...	Email or call DarleneTedrow 5118
Faculty Development Grant	(By competitive application.) Faculty Development Grants provide funds to support faculty members in scholarly or artistic activities related to their College work. These grants are primarily intended for the enhancement of the professional activities of eligible members, specifically research, artistic projects, and writing.	Email or call DarleneTedrow 5118 about accounting procedures
Labalme Faculty Development Grant	(By competitive application.) Labalme Faculty Development Grants to Support Research that Involves International Travel are granted by the Faculty Affairs Committee in much the same way as Faculty Development Grants.	Email or call DarleneTedrow 5118 about accounting procedures
Dr. Newton Chun Award	(By competitive application.) The Dr. Newton Chun Award provides faculty members of Kenyon College the opportunity to undertake the scholarship on which their continuing development as teacher-scholars depends. Available to Tenured and tenure-track members of the faculty, it is awarded through a competition administered annually through the Provost's office and the Faculty Affairs Committee.	Email or call DarleneTedrow 5118 about accounting procedures
Teaching Initiative Grant	(By competitive application.) Teaching Initiative Grants provide funds to support faculty members to restructure existing courses or to obtain materials and technologies that enhance teaching methods and strategies. In addition, please note that these grants will support conferences, workshops and other programs to be held at Kenyon that address departmental and collegiate pedagogical concerns and priorities.	Email or call DarleneTedrow 5118 about accounting procedures
Start-Up and/or Research Funds	This applies only to certain tenure-track faculty members who were granted specific funds by the Provost at the time of hiring.	Email or call DarleneTedrow 5118
Comfort Control (for your office and classrooms)	We have hot summers and cold winters; we also have heating and air conditioning. Sometimes we are able to overcome the former with the later. Maintenance staff (Finance Division) maintain heating and cooling systems; if you believe that improvements might be possible, notify:	Your departmental secretary or email or call DarleneTedrow 5118.
Cleaning	Offices and classrooms are cleaned periodically by the maintenance staff (Finance Division). If there are problems, please let us know.	Email or call DarleneTedrow 5118.
Other	If there are other issues regarding your office and/or classrooms, please do not hesitate to communicate directly with us!	Email or call DarleneTedrow 5118.

01/28/11 jp