The Summer Campus Housing Application
In order to obtain permission to be on campus during the summer or to receive a housing assignment over the summer, students are required to carefully read all of the information below and submit a completed 2014 Summer Campus Housing Application no later than 4:00 pm on April 28, 2014.
About Campus Housing Over The Summer
Summer is a busy time on campus. Maintenance Department staff use this time to repair and replace, paint, update, and complete various projects. Most residence halls and apartment areas are used by the "Summer Conference Services" coordinated by the College's Business Services. Hence, space for students wishing to stay on campus is very limited. Because there is a restricted amount of residential spaces for students that would like to stay in College housing during the summer, only those meeting these three requirements will be considered for campus housing over the summer:
1. Must be a continuing (non-graduating) student
2. Must be sponsored by an employer, an academic department/professor, or another College employee
3. Must be at least one of the following:
Summer campus housing will be on a first come/first serve basis until all summer spaces are filled. Approximately 35 spaces are available during the summer in addition to academic scholar spaces. In addition, single rooms and double-as-a-single rooms will not be guaranteed (or likely in most cases).
Because of the coordination of custodial services to clean and housing staff to reset living spaces, where applicable, it is important that students move into their next housing assignment by the listed mandatory date.
Senior Week: Saturday, May 10 (through Monday, May 19)
If approved, non-senior students wishing to stay on campus during Senior Week must stay in their current housing assignment. If this is not requested and approved, students must be completely moved out of their assignment. There is no weekly housing charge for students approved to live on campus
during Senior Week. Non-seniors may not attend Senior Week events. Students permitted to live on campus during Senior Week must agree to not have overnight guests until after this date. If students are staying after May 25, students will then move into their summer housing assignment. Keys may be picked up in the Office of Housing and Residential Life on Sunday, May 25from 12 pm – 3 pm.
STUDENTS WISHING TO LIVE ON CAMPUS ON OR AFTER SUNDAY, MAY 25 WILL BE CHARGED A WEEKLY HOUSING FEE.
Pre-Reunion and Reunion Weekend: Monday, May 19 (through Sunday, May 25)
Reunion Weekend is Thursday, May 22 through Sunday, May 25. (The two days before Reunion Weekend begins allows for spaces to be cleaned and prepared).
Summer Session: Monday, May 26 through Sunday, August 10
This is the period of time after Reunion Weekend during the normal summer months. August 10 is the date that students living on campus at that time must move from the summer campus housing assignment into their Fall housing assignment so that their summer campus housing assignment may be cleaned and prepared for the Fall occupants (and perhaps students granted permission to arrive to campus early). Housing charges for these students continue during this period until Sunday, August 10.
Early Fall Arrival: Tuesday, August 12
The residential spaces not used by Conference Services are transitioned back to the College's Housing and Residential Life academic year housing assignments on Tuesday, August 12. Students not approved to live on campus up until August 12 cannot move into their Fall housing assignment early unless they complete an Early Arrival Request Form over the summer (and are sponsored by a College department for an important purpose of coming back early).
Fall Move-In For Upperclass Students: Tuesday, August 26
This is the date all upperclass students may move into their 2014-2015 housing assignment.
Conditions for Summer Campus Housing Assignments
Summer campus housing assignments will contain bedroom furniture (bed, dresser, desk, desk chair, and closet) as well as minimal living room furniture (where applicable). Furniture should not be removed from the assignment. Each apartment has its own bathroom. Acland/Morgan Apartments have a full oven/stove and larger refrigerator. New Apartments have a kitchenette (mini-stove, burners and mini-refrigerator). Summer Academic Scholars (Legal and Science) are housed in Acland/Morgan Apartments. Others are typically housed in New Apartments.
Custodial service will not be provided during the summer. Students must dispose of garbage daily and keep the College residential area and their assignment clean and orderly. Students must e-mail firstname.lastname@example.org to report any facility work order requests.
Students must move in/check in and move out/check out of their housing assignment during the proper date and times as expected. By completing the Summer Campus Housing Application and being approved to live on campus during the summer, students waive their right to a CA Check-out. Only the Express Check-out option is available to these students. They must turn in their key(s) using the Express Check-out Form to the Office of Housing and Residential Life. Students who improperly check-out and/or do not return key(s) will incur fines. I will move in/check in and move out/check out of my assignment during the proper date and times as expected.
When checking-out of their housing assignment, students must leave the space in the same condition that they found it. Specifically, rooms should be cleaned, garbage removed, floor vacuumed/swept, and furniture tops dusted. Students granted summer campus housing must agree to follow behavioral expectations, restrictions on guests and on alcohol, and housing terms as outlined in this information and on the application.
USPS Postal Service Mail Service
If approved to be on campus for any part of the summer students should e-mail email@example.com with the details if they request their United States Postal Service Post Office Box mail not be forwarded to their home address (to continue receiving mail at their Gambier PO Box).
Cost and Payment Information
All charges will be assessed on the renter's student account, and the student is responsible for all costs associated with housing. If a sponsor has agreed to pay for a student's weekly housing fee, the sponsor will be billed instead; the student must communicate with their sponsor if they notice any unpaid charges. If a sponsor is paying for a student's summer campus housing, the sponsor will be billed for the amount of time for which they have agreed to pay; additional weeks will be charged to the student.
The cost of summer campus housing is $65.00 per week for a double room and $80.00 per week for a single/double as a single room. Rooms are only rented for a full week at a time and will not be pro-rated by the day. Students will be required to pay their summer rent which will be billed to their student account. These students may begin to pay off their bill through the Student Accounts Office or pay in one lump sum. Cash, checks, or credit cards are accepted in this office.
If students plan to leave campus at any point for about a week's time (for a vacation, etc.), they can (during normal office hours) turn into Housing and Residential Life their housing assignment key(s) and let them know IN ADVANCE so they can request that week's housing fee to be waived.
For non-senior students on campus during Senior Week, the meal plan has ended and these students are not permitted to eat in the dining hall using their academic year meal plan; students would then be responsible for their own meals. Meals may be purchased from AVI in person with cash at the front cash register. Meal tickets may be purchased in advance by the student or his/her sponsor by contacting AVI. Please check with AVI (http://www.kenyon.avifoodweb.com/) for dates, times, and prices.
Food Service is limited in the summer to when conference groups are on campus only to those paying for meals.
Responsibilities and Policies to Live By:
Staying over the summer is a privilege which comes with responsibility. Given that there is limited staff presence on campus during the summer, it is up to each student staying to take full ownership over their housing, behavior/conduct, and safety responsibilities. Please read the following information carefully as it impacts your stay on campus over the summer.