In order to obtain permission to be on campus during the summer or to receive a housing assignment over the summer, students are required to carefully read all of the information below and submit a completed 2018 Summer Campus Housing Application (PDF) no later than 4:30 p.m. on April 27, 2018.
Summer is a busy time on campus. Maintenance Department staff use this time to repair and replace, paint, update, and complete various projects. Most residence halls and apartment areas are used by the Summer Conference Services coordinated by the College's Business Services. Hence, space for students wishing to stay on campus is very limited. Because there is a restricted amount of residential spaces for students that would like to stay in College housing during the summer, only those meeting these three requirements will be considered for campus housing over the summer:
Summer campus housing will be on a first come/first serve basis until all summer spaces are filled. Single rooms are limited and will be assigned based on availability.
All charges will be assessed on the renter's student account, and the student is responsible for all costs associated with housing. If a sponsor has agreed to pay for a student's weekly housing fee, the sponsor will be billed instead; the student must communicate with their sponsor if they notice any unpaid charges. If a sponsor is paying for a student's summer campus housing, the sponsor will be billed for the amount of time for which they have agreed to pay; additional weeks will be charged to the student.
The cost of summer campus housing is $75 per week for a double room and $90 per week for a single/double as a single room. Rooms are only rented for a full week at a time and will not be pro-rated by the day. Students will not be credited for vacation time off campus. Students will be required to pay their summer rent which will be billed to their student account. These students may begin to pay off their bill through the Student Accounts Office or pay in one lump sum. Cash, checks, or credit cards are accepted in this office.
Billing for summer housing will occur weekly from May 13 – August 26, 2018
Students working for the Commencement Office and/or Reunion Weekend will not be billed for housing this year. All other students will be billed $75/week for May 13-19 and $90/week for August 13-19 and August 20-26.
Dates: Because of the coordination of custodial services to clean and housing staff to reset living spaces, where applicable, it is important that students move into their next housing assignment by the listed mandatory date.
If approved, non-senior students wishing to stay on-campus only during Senior Week must stay in their current housing assignment. If this is not requested and approved, students must be completely moved out of their assignment on Saturday, May 13 by noon. Non-seniors may not attend Senior Week events. Students permitted to live on-campus during Senior Week must agree to not have overnight guests until Sunday, May 20.
Students who are approved to stay on campus past Saturday, May 12 and will continue to live on-campus during the summer, must move into their transition housing assignment on Monday, May 14 beginning at Noon and complete their move that same day by 9 pm. For summer science housing assignments, students may opt to stay in this transition housing assignment all summer or opt to move into Acland/Morgan Apartments. Students who opt to move for summer science will move from transition housing to summer assignments on Monday, May 28.
Reunion Weekend is Thursday, May 24 through Sunday, May 27 (the two days before Reunion Weekend begins allows for spaces to be cleaned and prepared).
Beginning on August 6-7, students living on campus at that time must move from the summer campus housing assignment into their Fall housing assignment so that their summer campus housing assignment may be cleaned and prepared for the Fall occupants (and perhaps students granted permission to arrive to campus early). ALL students must be out of their summer locations by August 9. No exceptions. Housing charges for these students continue during this period until Saturday, August 26.
The residential spaces not used by Conference Services are transitioned back to the College's Residential Life academic year housing assignments on Thursday, August 9. Students not approved to live on campus up until August 9 cannot move into their Fall housing assignment early unless they complete an Early Arrival Request Form over the summer (and are sponsored by a College department for an important purpose of coming back early).
This is the date that first-years students may move into their 2018-2019 housing assignment.
This is the date that upperclass students may move into their 2018-2019 housing assignment.
Summer campus housing assignments will contain bedroom furniture (bed, dresser, desk, desk chair, and closet) as well as minimal living room furniture (where applicable). Furniture should not be removed from the assignment. Each apartment has its own bathroom. Acland/Morgan Apartments have a full oven/stove and refrigerator. New Apartments have a kitchenette (stovetop and refrigerator). Summer Academic Scholars (Legal and Science) are typically housed in Acland/Morgan Apartments. Others are typically housed in New Apartments.
Custodial service will not be provided during the summer. Students must dispose of garbage daily and keep the College residential area and their assignment clean and orderly. Students must email firstname.lastname@example.org to report any facility work order requests.
Students must move in/check in and move out/check out of their housing assignment during the proper date and times as expected. Students checking out must turn in their key(s) using the Express Check-out Form (found in Gund Commons) to the Office of Residential Life. CA Check-out may also be available. Please contact email@example.com for more info. Students who improperly check-out and/or do not return key(s) will incur fines.
When checking-out of their housing assignment, students must leave the space in the same condition that they found it. Specifically, rooms should be cleaned, garbage removed, floor vacuumed/swept, and furniture tops dusted. Students granted summer campus housing must agree to follow behavioral expectations, restrictions on guests and on alcohol, and housing terms as outlined in this information and on the application.
If approved to be on campus for any part of the summer students should email firstname.lastname@example.org with the details if they request their United States Postal Service Post Office Box mail not be forwarded to their home address (to continue receiving mail at their Gambier PO Box).
For non-senior students on campus during Senior Week, the meal plan has ended and these students are not permitted to eat in the dining hall using their academic year meal plan; students would then be responsible for their own meals. Meals may be purchased from AVI in person with cash at the front cash register. Meal tickets may be purchased in advance by the student or his/her sponsor by contacting AVI. Please check with AVI for dates, times, and prices. Food Service is limited in the summer to when conference groups are on campus only to those paying for meals.
Staying over the summer is a privilege which comes with responsibility. Given that there is limited staff presence on campus during the summer, it is up to each student staying to take full ownership over their housing, behavior/conduct, and safety responsibilities. Please read the following information carefully as it impacts your stay on campus over the summer.
Halls will close at NOON on the first Saturday of each break. Residents not requesting Break Housing are required to have vacated their residences by this time.
Halls will reopen at 5 p.m. on the last Saturday of each break.
Thanksgiving Break: November 17-24
Winter Break: December 22–January 12
Spring Break: March 2–16
Break housing is available for any student who needs to stay on campus during the time when the College is not open when academic terms are in session. Students who currently live in approved open areas (as noted below) may stay in their current space during a break period. Students who live in areas that will not be open during break will need to get permission from a friend to stay in their space in an approved area during the break period. Students who need to stay on campus for break and do not live in an approved, open area and are unable to find a space in an approved, open area will need to contact the Office of Residential Life for assistance.
* Students requesting a meal stipend have earlier due dates – please see ‘meal stipend’ below for more information
Transportation is provided by several services. Review the options and find contact information.
Campus Safety patrols the campus during break periods, but everyone needs to do their part to assist in this effort. Since the College is not responsible for student's personal property please take these necessary precautions: