The Family Educational Rights and Privacy Act (“FERPA”) is a federal law that affords students with certain rights with respect to their education records. More information about the records protected by that law, the circumstances under which they can be released, and the process for amending inaccurate or misleading records can be found online here.
Before any verbal or written student account information will be released, the student must complete a "Student Billing Authorization to Release Information" form, available from the Student Billing Office. Once this authorization is received, the Student Accounts staff will then be able to release information concerning billing and financial aid.
Grades are made available to students via a secure web page approximately 12 days after the semester ends. Students should make sure to complete all course evaluations by the applicable deadline to avoid delays in being able to view grades.
No. The Principles and Rules of Behavior in the Student Handbook states that students should never lend their account access information to anyone else. More information can be found in the Student Handbook, which is available online here.
Students can release information by filling out a (effective for one calendar year) and signing the form in the registrar's office. A copy of this form is available online here. Students who are not on campus may have their signature affirmed by a notary public and then physically mail the form to the registrar's office. On the form, students choose which types of information to release to whom.
When Student Affairs staff are informed that an injured or ill student is going to the local hospital, a member of the staff will generally accompany the student to the hospital and assist with the check-in procedures. The staff member will contact parents only with the student's permission or if there is a serious injury or illness that has rendered the student unable to consent. Students are strongly encouraged to contact their parents/guardians and share this information on their own. For more information on when parents of a tax-dependent student may be contacted, visit: Parent Notification.
Generally not unless the student grants consent for the release of the information. Kenyon’s counselors and health care professionals follow the requirements of state and federal laws with regard to the confidentiality of protected health information, and maintaining that confidentiality is important for purposes of the student’s trust. Students utilize the Health and Counseling Centers to confront their issues and concerns, knowing that counselors and health care professionals respect their privacy and confidentiality. If a student becomes a danger to himself/herself or another person, the Student Affairs staff will notify parents and/or guardians of a tax-dependent student, as explained here.
Certain disciplinary information may be shared with parents as outlined here.
The College provides multiple opportunities for students to monitor their own academic performance, and students are expected to communicate this information their parents as appropriate. Kenyon only releases academic information to parents without consent of the student when certain formal academic actions are taken. For more information, please visit: Parent Notification.
Faculty must abide by FERPA and are not permitted to provide any specific grade information to parents. If you are concerned about your student, however, it is helpful to share your concerns with the . Your student will be encouraged to complete a FERPA release form if they would like more information shared with you directly by applicable parties.