How do I request wait listing for my class?
If you choose to have Banner collect student names for your wait list, you will need to fill out this Google form for each course for which you would like a wait list. The form can also be found by going to the Registrar's Office webpage then clicking on Faculty Forms. Beginning Fall 2013 semester, we will not create wait lists for courses with reserved seats.
Does the instructor need to add PI to control the use of the wait list?
No. The wait list itself acts as Permission of the Instructor. Once the enrollment limit is reached and students begin to add themselves to the wait list, no other students can add the course only be added to the wait list. After web registration has closed for all students anyone attempting to add the course with a Course Change Request Form will be informed of the wait list and offered a chance to be added to the wait list.
How will students learn about wait listing?
The schedule of courses by department and the searchable schedule of courses will have a column that indicates which courses are enabled for wait listing. When one of these wait list enabled courses reaches the enrollment limit, the next student who attempts to add the course will be informed that the course enrollment is filled and will be asked whether they would like to wait list. If a students says yes, their name will be added to the list.
Will the student see her/his number in the wait list?
The student will not be able to see the wait list or her or his placement on the list. Faculty members have the discretion to choose students from the list to let in.
Can a student wait list for more than one section of a multi-section course?
They cannot. Allowing this will allow students to register for two sections of the same course. The system requires a student to choose a section.
Can a student wait list for a course at the same time period as a course they have enrolled in?
Yes, they can wait list for a course that meets at the same time as a course for which they are registered.
How do instructors deal with these wait lists?
Individual instructors will be in control of how the wait list will be used. Instructors choose in which students are allowed to join the course as space becomes available.
Instructors of wait list enabled courses will be able to see the wait lists by logging in to your personal access pages, then choosing Faculty and Advisor, choosing Summary Wait List and then select the correct term from the drop down box. We encourage instructors to email the entire group of students to inform them of how for example that to be considered for the course they must attend the first class meeting and that failing to do so will mean giving up their seat on the wait list.
We (the Registrar's Office) ask that instructors not keep a separate wait list for wait list enabled courses. Once the drop/add period begins when students contact you to be added to the wait list, send them to the Registrar's Office and we will add students to the list.
When you want to let a student on the wait list register for your class, the best way to do so is to send the student an email clearly stating that you are giving them a seat in the class and to bring the email to the registrar's office to be registered. I highly recommend you give students a time frame to do this so you can know whether or not to invite the next person on the wait list.
An example wording for that email:
A seat has opened in course number-section and CRN. I am offering you a seat in the course. However, you must take this email to the Registrar's Office within XX amount of time to be registered for the course.
What if you have more questions?
As always, call or stop by the Registrar's Office. We will be happy to chat about specifics and answer questions.