Course Catalog 2016-2017
Kenyon reserves the right to require any student to withdraw from the College if the student fails to meet the standards of scholarship expected, cannot remain without endangering his or her own health or that of other students, or has been found to have fallen seriously below the standards of behavior set forth in this catalog and the Student Handbook.
Satisfactory progress toward the degree is defined as the maintenance of at least a 2.00 cumulative average by the end of the fourth semester, and earning credit at the normal rate of 4.00 units per year. The cumulative average for the first, second, and third semesters may be no lower than 1.60, 1.80, and 1.90 respectively.
|SEMESTER||CUMULATIVE GPA REQUIREMENT|
|Enf of first semester||1.60|
|End of second semester||1.80|
|End of third semester||1.90|
|End of fourth semester||2.00|
The Committee on Academic Standards is charged with reviewing cases of substandard academic performance by students.
At the end of each semester, this committee routinely reviews the records of all students who fail to meet the minimal requirements as defined above. Based on this review, the committee may take any of the actions outlined below. The committee examines deficiency reports from instructors and receives reports from such offices as that of the dean of students, dean for academic advising and support, the health center, and so on. The committee strives to find the causes for the deficiencies if at all possible.
In addition, the committee may ask for a report from the faculty advisor, as well as a written statement from the student. Tentative grades in year courses are considered by the committee.
The academic record of any student who cannot accomplish a 2.00 (C) average during any period of enrollment in the College raises serious questions about the student's will or capacity to graduate from Kenyon. Likewise, the academic record of any student who is more than 0.50 unit behind his or her class, or has multiple withdrawals and incompletes in any one semester, raises similar questions.
In its deliberations, the committee strives to weigh all pertinent factors before reaching a decision about the student's will or capacity to make satisfactory progress toward graduation. In addition to the reports mentioned above, positive or negative trends in the student's record are taken into account.
The following are the most common actions taken by the committee.
Letter of warning. This is a letter explaining the deficiency and possible consequences if improved performance is not forthcoming in the following semester or year.
Conditional enrollment. A letter setting conditions on continued enrollment at the College will be sent to the student. Some of the more common conditions include: a limit of 2.00 units of course enrollment, a requirement of full attendance, and a specification of minimum grade point average necessary for the student to continue at Kenyon. Students placed on conditional enrollment for more than one semester and/or advised to withdraw but choose to return are not in good standing.
Advised withdrawal. It may be the judgment of the committee that it is advisable for a student to withdraw for some extended period of time. If the student declines this advice, some of the conditions stated above may be imposed.
Required withdrawal. When it becomes obvious that a student will have little or no chance to graduate, or when some time away from Kenyon is clearly indicated, the student's withdrawal will be required. The committee may require withdrawal for a specific period (usually one year), or in extreme cases the committee may require withdrawal indefinitely or permanently.
Copies of letters concerning actions taken by the Committee on Academic Standards are placed in the students' electronic folders. Summary records of the committee's actions are maintained by the Office of Academic Advising.
Except for a required withdrawal, a note of the committee's actions is kept as a part of the student's permanent academic record, but it is confidential and not listed on the transcript with grades and course information. No indication that a student has received a letter of warning or has been placed on conditional enrollment appears on copies of the student's transcripts, which are sent from the College.
A student advised to take a leave from the College is given the opportunity to take the leave voluntarily. Doing so requires completion of a Declaration of Leave form. The permanent record and transcript copies of such students will indicate the date of the voluntary leave, with no indication of cause.
In the case of a required withdrawal, the student's permanent record and transcript will indicate the date of the required withdrawal, with no indication of cause.
Instructors submit progress reports throughout each semester for students with excessive absences, delinquent work, and/or academic deficiencies. An academic deficiency is defined as a level of performance at C- or below. At the end of each semester, instructors are required to comment in cases of academic deficiency. Progress reports are also submitted at mid-term and the end of the semester for students on Conditional Enrollment to provide regular feedback on academic progress, even when academic performance is not deficient. Improvement and exceptional work by any student can also be reported. Progress reports are sent to the student's advisor, the dean for academic advising, and additional sources of support. The advisor and/or dean for academic advising use these reports to counsel the student. Progress reports are reviewed by the Committee on Academic Standards and considered in its deliberations at the end of each semester.
Withdrawal from the College. Students who plan to leave Kenyon for the remainder of a semester, or for a semester or more (except students studying under the auspices of the Center for Global Engagement), or permanently, must declare their intentions to the dean of students or the dean for academic advising and support by completing a Declaration of Withdrawal form.
Grades and credit. Grades and credit for students withdrawing from the College depend on the time of the withdrawal. Here is the policy:
*Half credit for the fall semester of a year-long course is granted if approved by the instructor. The grade assigned is usually, but not necessarily, the tentative grade. Instructors may require a final exam. In the absence of such a request for half credit, W is recorded as above.
Students in good standing may request a personal leave of absence (withdrawal) from a dean and, if granted, take time off from the College. Such time away, often as a period of reassessment and self evaluation, can prove to be educationally beneficial. A leave may be granted for not less than one semester and not more than one year. Students who take personal leaves of absence are readmitted with the approval of the Dean of Students Office and are expected to complete the degree without further interruption.
Students in good standing may request a personal leave of absence (withdrawal) from a dean at any time. If a student is granted a personal leave of absence after the semester begins, but before the end of 10 class days, the transcript will list the date of withdrawal as the day before the term began. If a personal leave is allowed after the end of the 10th class day but before the end of the 12th week of the term, the transcript will list the date of withdrawal and the courses in progress, each with a "W". If a personal leave is granted after the 12th week of the term, the transcript will show grades received, unless the student petitions for WIs (withdrawal due to illness).
Students with medical and/or psychological conditions that warrant withdrawal from the College may request leaves of absence from a dean at any time and, if granted, withdraw from the College. Verification of the condition, along with a recommendation for the leave, must be provided from an appropriate healthcare professional.
If a student withdraws for medical and/or psychological reasons, the transcript will indicate the date of withdrawal and WIs for each course.
Readmission is contingent upon the medical condition being sufficiently resolved or managed successfully so as to enable the student to resume successful progress toward the degree. While on leave, students are expected to seek necessary or appropriate medical attention and to document the steps taken and progress made. This information will be requested and made part of the readmission process along with assessments from appropriate medical and/or psychological professionals. Additional information may be sought and might include a personal interview and input from family members, employers, or others who interacted with the student while on leave. In cases where there has been significant psychiatric or psychotherapeutic involvement, the student may be required to meet with a member of the College's psychological counseling staff in advance of readmission and/or as a condition of continued enrollment. Final decisions about readmission are made by the Dean of Students Office.
Financial arrangements. Students who withdraw during the academic year are subject to tuition charges as stated in the Fees and Charges booklet. The general fee, other fees, and book charges are not refundable. Rebates for board may be granted on a weekly prorated basis.
Students who have withdrawn from the College and wish to be readmitted must write a letter to Janet Lohmann, dean of students, requesting readmission to Kenyon. This letter should document how the student has spent his or her time away from the College and the resources he or she has in place to facilitate success. A student who withdrew during or at the end of a semester in which he or she had been warned of academic deficiencies, a student who withdrew while on conditional enrollment, or a student who was advised or required to withdraw from the College will have his or her letter of request referred to the Committee on Academic Standards. The committee will consider the request for readmission and make a recommendation to the dean of students. Students who have withdrawn for medical reasons will typically be expected to provide specific documentation from a physician or other medical provider regarding readiness to return to the full-time demands of the Kenyon experience. This documentation will be reviewed by the staff in the Health and Counseling Center, who will make a recommendation to the dean of students. If the student is readmitted, the committee or the dean may impose special conditions on the returning student's enrollment.
Students who were on conditional enrollment or who were advised or required to withdraw will typically be expected to spend up to one year away from the College. During the year, it is advisable that students complete at least one semester of full-time coursework at an accredited college or university and achieve grades of B or better in courses that will transfer back to Kenyon. Students are encouraged to consult their faculty advisors or the registrar to best understand the types of courses Kenyon will accept.
Transfer of credit. Students who enroll at other institutions during their absence from Kenyon must so note in their letter of application. Official transcripts of such work must be sent directly to Kenyon's registrar. The registrar may grant Kenyon transfer credit for work successfully completed (with grades of C-- or better) elsewhere during the student's absence in accordance with the regulations guiding the transfer of credit.
Certain study-abroad programs and courses are explicitly prohibited for transfer credit. Students who fail to follow College procedures regarding off-campus study, or who withdraw from Kenyon in order to circumvent existing College regulations regarding off-campus study, will not receive credit for work done off campus.
Readmission deadlines. Students applying for the fall semester should complete the process of submitting letters and supporting information to the dean of students before March 1 (October 1 for spring semester). Students must be formally readmitted and pay the advance registration deposit (due March 15 or October 15) to participate in the housing selection process and in the enrollment for courses. Students who are filing appeals should submit letters and other supporting materials by December 15 in order to return in the spring or May 15 in order to return in the fall.
Financial Arrangements. Students who return to campus are subject to tuition charges as stated in the Fees and Charges booklet.