The charges for facilities and service fees are subject to guaranteed head and room count numbers and shall be as follows:
As soon as practical, after the completion of the conference, the College will provide Client with an invoice listing all charges and credits for the conference. Client will pay the College for all unpaid charges within thirty (30) days after receipt of the invoice.
Client will provide the College with guaranteed numbers for lodging and food service no later than ten (10) working days before the arrival date, with a realistic estimated count thirty (30) days prior to arrival. The charges for which Client shall be liable will be based on said guaranteed numbers or actual head and room counts, or the amount shown in paragraph E below, whichever is greater, with the guaranteed numbers for head and room counts subject to the following:
If the Client cancels this agreement less than ninety (90) days before scheduled arrival date, it shall be liable to the College for seventy-five (75) percent of the College’s estimated revenue.
Client must submit a tax exemption certificate to the Summer Programs Office no later than ninety (90) days before scheduled arrival date to ensure proper invoicing.