Meeting summaries for the current academic year are found below. Archives can be found in the menu at the left.
Notes taken by Ashleigh, Leslie was out
Attendance: Steve, Lorie, Ashleigh, Beth, Annie, Ellen, Robin, Kim, Pam, Barbara, Jackie, Shanna
Benefits (Ashleigh, Steve, Lorie, Beth)
Attended an advisory committee meeting last week 10/29
Committee Members: Todd Burson, Jennifer Cabral, Drew Kerkhoff, Joe Klesner, Mark Kohlman, Steve Martin, Susan Morse, Beth Pae, Lorie Shults, Carol Schumacher, Jon Tazewell, Ashleigh Zarley
Decided that the co-chairs of the Committee will be Lorie and Drew
One of their major responsibilities will be reporting back to KSC and the FAC
The groups specific focus is on Kenyon’s Health Insurance and other benefits and how it may be affected by the Affordable Care Act
The recommendation is targeted to be made in time for the 17-18 budget year and thus made next spring.
Some action items for KSC would include
Possible surveys to the campus
Possible hosting open forums to the campus to discuss potential changes
Communications (Jared, Annie, Ellen)
Group has met a few times
Made updates to ‘Ask Kenyon Staff Council’ page
Currently working on a list of helpful example questions to encourage staff to ask KSC questions
Group has posted the minutes from the last meeting and sent out a campus email
Made sure to change the email address
There were a few suggestions from the suggestion box placed at the Halloween luncheon
Group sent out the emails to KSC asking for Bios
Specifically Bios for Robin, Jackie, Steve, Leslie and Jared
Question - How would we like to get notes out to to the campus from events like the open forum for the President or the Maintenance campus meeting
Option - Post link on the KSC website
Update - The Maintenance presentation was sent out to the campus by Steve Arnett
Events (Leslie, Robin, Kim, Pam)
Halloween Luncheon Update
Lots of good and positive feedback
Lots of people dressed up
People liked that it wasn’t held in two different places, they could eat and watch the competition
Change for next year - Will do individual costume contest all together so people do not have to walk by themselves across the stage
Will send an email out soon - Held in Peirce Thursday November 19th
We would like United Way basket for the food drive for can drop off
We would like to add a collection area for Toys for Tots
Note that Pamela Burson is the current drop off for Toys for Tots,
Location - Peirce Wednesday December 16th
Outreach (Barbara, Jackie, Shanna, Maurice)
We have sent out quite a few gift baskets
Each have been well received
Request for KSC - we would like to be notified when they are sent
Group will share the document all of KSC
Group is working with Communications to send out an email to the campus encouraging them to share both bad and good things that happen
Staff Satisfaction Survey
Waiting for IRB approval
Please remember to encourage people to take this, especially if you are hourly
Supervisors should stress how important this is
Supervisors should give all employees time to take the survey during their normal business hours
Ellen took good notes, should these be made available to the campus? See above above under the Communications subcommittee update
The President talked about the Trustees meeting
He mentioned that no big decisions were made
Attendance looked to be around 65-70 people
Lots of people asked questions
Location feedback - Pub was a little too spread out
Maybe move to Brandi instead
The next time this message goes out, supervisors should be sure give the OK to employees so that they feel available to go
Upcoming plan is to hold another forum in February after the next Board of Trustees meeting
Still Exploring Details
NOTE: Next meeting will be located in College Relations new conference room. Be sure to go in one of the side doors.
The main goal of the presentation was to update the community on the discussions that took place at the October Trustees meeting and to answer any questions.
There were not big decisions made at the meeting. Most of the time was spent talking about future capital projects, the 20/20 plan and the updated Master Plan in the context of planning the campaign.
Topics specifically discussed:
This is the library and the space behind the current library location (parking lot). The discussion has centered around what is possible to be created for academics and administrative uses in reimagining the library as a center for research and academic engagement as well as a “crossroads”. This ties into the 20/20 plan in a number of ways.
The Olin and Chalmers libraries have limitations for re-purposing (especially in regard to technology), so discussion of a new library in the same location-- perhaps with a smaller footprint.
Additionally, an underground parking garage would replace the current parking lot and possibly a new academic building that would create swing space making the renovation of Ascension possible-- since that building houses five academic departments and eleven classrooms and is not accessible.
Discussion about the small house that housed Student Activities until this semester (though I heard that building will be torn down over break and replaced with green space).
There was discussion about what to do with the Old Bank building since it does not make a very good black box theater.
Retail space-There was a discussion about Farr Hall and the residential and retail space contained in it--neither type of space is well suited to their purposes.
Middle Path in the center of the village is the last segment to be completed. This will begin right after alumni reunion in May 2016 with the expected completion before classes begin in August. There is study being done to determine whether or not the Scott Lane cut-through should be retained. The perennials and bulbs will be dug up and kept for re-planting upon completion of the project. Many of the trees in that section are diseased and will need to be removed. The newer, healthy trees will be dug up, planted temporarily elsewhere then put back. There is a committee with members of Village Council and Kenyon representatives meeting to determine the final decision. There will be more presentations later as final decisions are made.
Joe Nelson moved to part-time in June 2015 after almost forty years of managing Kenyon’s investments. The Board needed to decide how to move forward once he retires in June 2016.
Decided hire an investing group called Cornerstone to do Kenyon’s investing. They have a small portfolio of clients that include non-profit organizations and colleges (Nature Conservancy). This decision made sense because having one person do it all in this complex investing and regulatory environment does not make sense.
Q: Was there discussion about the first-year quad during this Board meeting?
The Board walked through the residence halls not long ago, but there was no specific discussion of these during the October Board meeting.
Q: Was there discussion about paying attention to the greenness of architecture for the next round of buildings or the refurbishment of existing buildings rather than replacement?
The college is considering both. There is a group of students who would like the college to sign the College & University Presidents’ Climate Commitment. President Decatur asked the students to identify ways that the college can address issues identified in the commitment on campus as well as whether, for example, pursuing LEED standards is the best stop to take for carbon neutrality.
Q: Was there any discussion of the renovation of Higley Hall?
There was no discussion at this meeting, however the Trustees toured the building last spring and it remains on their minds.
Q: Was there discussion about the state of the athletic fields?
The Student Affairs Committee focused on athletics and had a chance to look at the outside fields. There has been an overview of the state of the outside athletic facilities being put together by the Athletics department at the recommendation of the external review that took place in April of this year. The goal is to use the document to set priorities for action including potential items for the campaign.
Q: How does the College balance financial need of students, increasing diversity and capital projects?
Improving the endowment for financial aid is the top need to reduce our dependency on tuition. President Decatur has been traveling around the country meeting with alumni and parents. Some people he has spoken to have been really excited about this, other ask him what the College plans to build. We will have to continue to make these choices because we will always have limitations.
Q: Was there a discussion about the size of the College - the student body and staffing?
Generally, 1660 plus or minus 30 students is about right. We have spaces for about 1700 students to live and current faculty staffing is sufficient. Getting any larger (adding 100 or 200) students would require investment in residential spaces, classrooms and faculty positions. Considering the current demographics (shrinking number of students in high school), growing like that does not seem to be doable.
Q: How understaffed is AVI?
Mark Kohlman said they are currently trying to fill five positions that are spread out over all shifts. When others call off, there can be short staffing for a shift. They have looked at whether the perception of long lines is real. Mark timed the time in the servery of students and found that the average time of students was 8 minutes from entry to leaving with their food. When asked how long their time was, students said 20 minutes.
He also said the the Collegian said that the AVI employees were being forced to cover shifts. He clarified that this is a term used in the union contract that the employees all signed. That employees are not being threatened if they do not work.
In case you missed the presentation, Steve Arnett has supplied the Power Point Presentation.
In attendance: Robin Ball, Lorie Schultz, Jackie Teeter, Barb Kakiris, Beth Pae, Pam Sheasby, Kim Totman, Ashleigh, Zarley, Annie Ellsworth, Shanna Hart, Ellen Harbourt, Leslie Harding, Steve Martin, Jared Hoffman
Outreach (Barbara, Jackie, Maurice)
Provide gift baskets to Kenyon Community members in times of hardship and during exciting life events. This is kept track on a google document. Please send all requests to a member of Outreach committee (Barb, Jackie, Shanna, Maurice).
Benefits (Ash, Lorie, Beth, Steve)
Benefits advisory committee has been recently formed, members include faculty and staff. Will advise senior staff on directions for benefit changes. Could include surveys and a kickoff meeting will be end of October. Health plan changes will be primary focus due to Affordable Care Act.
Events (Leslie, Robin, Kim, Pam)
Next lunch October 30th in Gund Ballroom, costume contest
Possibility of craft fair in November-Pam is going to look into this.
Communications (Annie, Ellen, Jared)
Updated email account password
Staff Satisfaction Survey
Could be tied to establishing pay for performance
How to incentivize people to take the survey?
Staff Council should play a part in promoting this survey
An open text box should be included for participants to give qualitative feedback.
Staff Council Representative on survey committee
What is the communication plan to campus? What’s the point of this survey?
Staff/Administrator Label-can we do away with this label? Yes. Labels should be straightforward-exempt/non-exempt
Annie mentioned Switchboard.
Title IX Climate survey will be sent out to all employees in the spring.
Presidential Open Forum in November. Possibly during staff lunch?
Emergency notification system change of vendors-employees should be sure their information is up-to-date.
Training is happening for Kenyon Reservations for staff.
New system for buying office supplies-trainings will be happening soon.
Next meeting locations
Four different small groups will be meeting across campus this year to focus on First Year Experience, Kenyon Compass, Risk Management, Employee Development .
The President’s Office plans on involving Kenyon Staff Council for help this year in the areas of performance evaluations and development
▪ Many ideas already on table
▪ Supervisory training
▪ Some form of regular feedback (inconsistent across campus)
▪ Standard evaluation/feedback while recognizing departmental crunch times (not rigid)
Discussion on KSC Subcommittees and their role in 2015/16 …
-Does the 2020 plan work with the KSC subcommitees?
-May need flexibility to do this-rethink work of subcommitees
-Don’t lose sight of the existing work subcommittees have done in the past and do very well.
Discussion of using the breakdown of staff/admin as a part of the employee development?
- This was not used during the opening ceremony …
- Faculty has a “crisp” definition but Staff/Administrator is not clear.
Discussion on Open Forums with the President … are these valuable? Are there better times during the years? Morning/lunch
-common hour before the lunch . Most well attended sessions in past have been in the morning and not right before end of work day.
Concern regarding new language in the sick/personal time policy.
-Diff – now you need reasons to ask for personal days?
-Policy needs clarification and supervisors notified of the change
-Space for Halloween Lunch? – current conflict in Pierce
KSC meeting locations will intentionally change to provide variety and introduce different meeting spaces on campus.
Attendance: Anne Ellsworth, Chris Ellsworth, Michelle Fidler, Barbara Kakiris, Steve Martin, Aaron Miller, Pamela Sheasby, Jackie Teater
Michelle Foster, Assistant Director of HR for Benefits, attended Staff our monthly meeting to share material on education and training opportunites for employees. She was inquiring about the general response many would have about how useful to Kenyon. For example, Star 12 offers professional webinars in a variety of areas.
Jared Hoffman is cooridinating the Staff Coucil election process. Ballots will be released to the campus later this month. Nominations nearly complete.
Luncheon with Sean Decatur set for June 11th at Cromwell Cottage.
Annual reports should be submitted to co-chairs by the end of the June.
The events committee has a snack break scheduled on Thursday, May 7th from 11:00-1:00
Staff Council voted to accept the drafted Title IX policy. Susan Morse was available to answer any questions or concerns still remaining after everyone reviewed it.
The annual summer Senior Staff retreat with a day including the Facutlty Executive Committee and Staff Council will take place on August 11th. Location still to be determined.
Special Topic: Kenyon 2020 with President Decatur
Centered on 3 emerging themes:
1. Student Experience
3. Building and Sustaining Community
Board of trustees vetted the different themes in in February’s meeting. In April, the trustees will find approval for the 5-year plan. In August’s retreat with Senior Staff, Staff Council will participate in talking about implementation and planning what to do next.
Other topics discussed were evaluation, development, and compensation of staff. This topic will continue to be explored into the coming future. Improving event management on campus and the current state of how we are tackling that at the moment. Also, how can we better connect the new event management system with people’s calendars.
Lastly, the importance of the upcoming campaign and what things we can be doing now to help out. Are there any low hanging fruit opportunities to take advantage of related to the campaign.
Impact of Sweet Briar College closing and how their situation wasn't signally the typical financial exigency flags.
Luncheon set for March 26th
Carrie Knell came to speak at our monthly meeting to discuss her role at the college and ways we can extend our relationship together. She spoke on workplace issues, conflicts, and answered any questions we had. She is an independent resource that many employees on campus are unaware of or unclear of her actual duties. Her office is in Allen House but is available to meet off-campus or any public setting. Carrie does not keep records to identify folks which was a reassuring note to many who have asked questions about what happens when she leaves or changes offices.
Benefits - an inquiry was brought to Staff Council regarding options available to employees looking for assistance to infertility issues. The Benefits committee will investigate how insurance treats these cases and work with HR to learn more.
Outreach - the cheer baskets continue to be requested and are well received from all accounts we are hearing.
Events - luncheon scheduled for 2/19 in the Pierce Pub and Pasta Bar theme.
Attendance: Anne Ellsworth, Chris Ellsworth, Michelle Fidler, Barbara Kakiris, Steve Martin, Aaron Miller, Pamela Sheasby, Jackie Teater
Communications: Steve Martin and Chris Ellsworth attended the Title IX workshop in December hosted by national expert and Kenyon parent Gina Smith. More training opportunities and awareness are coming soon campus-wide. KSC will continue to be included in the events upcoming related to Title IX.
United Way Challenge - KSC partnered with Lisa Schott to help increase participation in the Kenyon community for this program. Lisa was happy to announce that this year's challenge was a large success. The amount of donors in 2014 raised from 2013 as well as the dollar figure. Thank you to all who participated in this event and were part of the KSC luncheon that help support the United Way Challenge.
Employment rights, laws and definitions update - KSC will continue to work with HR regarding any work environment issues.
Emergency Alerts - several people had concerns about the severe weather policy notification process with the new year starting and storms likely coming. Safety will continue to update the campus on how employees to campus weather issues. Also, there was concern on doing a possible test of the emergency notification system. Enrollment into the text alerts system is available via mybanner.kenyon.edu.
Attendance: Robin Ball, Anne Ellsworth, Chris Ellsworth, Michelle Fidler, Jared Hoffman, Barbara Kakiris, Steve Martin, Susan Morse, Pamela Sheasby Loretta Shults, Kim Totman, Jennifer Cabral, Human Resources
Employment Rights, Laws & Definitions
Jennifer Cabral came to the KSC meeting to help answer any questions regrading employment rights and laws at Kenyon. There were several questions regarding comp time, overtime, payweeks, etc. Jennifer explained that comp time is about hours worked in a payweek and not just about 40 hours in the standard week. Also, that if someone is consistently working long hours, then it’s time to re-evaluate the workload & distribution of duties of that position. It was also suggested that those who have concerns about their work environment (workload, distribution of duties, reporting, etc) may talk to Carrie Knell, (college ombudsperson). Jennifer Cabral also answered questions relating to impact on budgets for overtime and comp time.
Another topic was ensuring supervisors have designated proxies setup so that approving timecards are processed in a timely fashion.
Next KSC Meeting will be held on 1/7/2015 in Ramser Room (Lower Peirce Hall).
Attendance: Robin Ball, Chris Ellsworth, Michelle Fidler, Leslie Harding, Jared Hoffman, Barbara Kakiris, Steve Martin,, Aaron Miller, Susan Morse, Erin O'Neill, Pamela Sheasby Loretta Shults, Kim Totman,
Events: November 20th – Thanksgiving lunch - $4.00 unless we bring canned goods equivalent, then free
December 16th – Holiday lunch – Free for Kenyon Employees, guests $10.00.
Communications: Parental Leave policy updated on site. Meeting notes on site.
Benefits: Some biweekly paid employees are having trouble getting their supervisors to timlely approve
timecards. Questions on overtime and recording it on timecards was a large discussion.
Outreach: KSC signed cards for later use.
Performance evaluation – Discussion on pros/cons of them. Good way to document positive points but can also be negative if staff and supervisor do not agree on points.
2020 committee – Lorie asked KSC to submit short blurbs:
o What is Kenyon doing right to build community?
o What is Kenyon doing wrong that hurts our community?
Next Monday and Tuesday, 2020 committee is sponsoring free lunches to foster discussions.
Payroll Issue for December 2015/January 2016 – Survey results leaned heavily towards December 31st payment instead of January 4th. Senior staff has approved this so Cathy Riel in accounting will update payroll procedures thus allowing appropriate deductions over a years payroll.
Steve Martin will be contacting Michelle Foster to explain comp time and overtime in more detail
Attendance: Robin Ball, Anne Ellsworth, Chris Ellsworth, Michelle Fidler, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Susan Morse, Erin O’Neill, Pamela Sheasby, Lorie Shults, Jackie Teater, Kim Totman
KSC reviewed signups for committees. Benefits subcommittee will have 2 reps (Michelle Fidler & Pamela Sheasby) on the joint presidential benefit committee comprised of faculty, staff and admins. Co-chairs asked subcommittee to meet soon in order to determine goals for the 2014-2015 year.
Next KSC Meeting scheduled for 11/5/2014 in Ramser (Peirce basement).
Attendance: Robin Ball, Anne Ellsworth, Chris Ellsworth, Michelle Fidler, , Leslie Harding, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Susan Morse, Erin O’Neill, Pamela Sheasby, Lorie Shults, Jackie Teater, Kimberly Totman
Special Guests: Linda Beck (Maintenance Rep.), JP Downs (Campus Safety Rep.), Cathy Riel (Accounting Rep.), Bob Smith (Maintenance Rep.)
Outreach: Barbara Kakiris requested that she & Jackie Teater be notified when someone returns from an extended absence due to medical or personal reasons for appropriate follow-up.
Next KSC meeting will be on 10/1/2014 at 10am in Ramser (Peirce basement).
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Barbara Kakiris, Steve Martin, Erin O’Neill, Kate Posey, Trisha Priest, Lorie Shults, Jackie Teater
Special Guest: Mort Guiney
Next KSC meeting will be announced at a later time.
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Erin O’Neill, Kate Posey, Lorie Shults, Jackie Teater
Special Guest: Pres. Sean Decatur
Postponed until 5/6/2014 due to meeting going over time.
Next KSC meeting on 5/6/2014 in Peirce Hall’s Ramser Room.
Attendance: Marc Bragin, Chris Ellsworth, Michelle Fidler, Leslie Harding, Shanon Hashman, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Kate Posey, Jackie Teater
NOTE: Pres. Sean Decatur was scheduled to speak but needed to cancel at last minute due to unexpected matter taking precedence.
By-laws: Co-chairs requests KSC members read proposed changes under section III (Officers) & submit changes for final reading at next KSC meeting.
Next KSC meeting on 4/15/2014 in Peirce Hall’s Ramser Room.
Attendance: Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Steve Martin, Aaron Miller, Erin O’Neill, Jackie Teater
None at this time.
Next KSC meeting is set for 4/1/2014.
Attendance: Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Jared Hoffman, Aaron Miller, Kate Posey, Jackie Teater
Note: Meeting held in Peirce Lounge due to maintenance work in Alumni Dining Room.
Announcement of job opportunities at Kenyon: These are dependent on specific dept or division where jobs are located (please see ASK Kenyon Staff Council Q&A for more info)
Next KSC meeting is set for 3/18/2014.
Attendance: Robin Ball, Marc Bragin, Michelle Fidler, Barbara Kakiris, Erin O’Neill, Steve Martin, Aaron Miller, Kate Posey
None brought to table at this time.
Next KSC meeting is set for 3/4/2014.
Attendance: Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Shanon Hashman, Jared Hoffman, Barbara Kakiris, Erin O’Neill, Steve Martin, Jackie Teater
By-Laws: No updates yet as both Leslie Harding & Kate Posey were absent.
Next KSC meeting is set for 2/18/2014.
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Leslie Harding, Aaron Miller, Kate Posey, Trish Priest, Jackie Teater
Note: President Decatur has appointed Trish Priest to serve the remainder of Lee Schott’s term. We welcome Trish to the Kenyon Staff Council.
By-Laws: Leslie Harding & Kate Posey asked KSC to read current by-laws and make suggestions for updates.
Monday, 12/23/2013: Question: Is Kenyon open or closed? Kenyon is open unless notified otherwise; can use personal (personal, sick or vacation) time if okayed by supervisor.
Next KSC meeting is set for 1/7/2014.
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Aaron Miller, Michelle Fidler, Meg Galipault, Leslie Harding, Shanon Hashman, Jared Hoffman, Barbara Kakiris, Erin O'Neill, Kate Posey, Lorie Shults, Jackie Teater
Special Guests: Jennifer Cabral, Cathy Riel
Next Kenyon Staff Council Meeting: 12/3/2013 at 10:00am in Ramser (Peirce Hall)
Attendance: Marc Bragin, Michelle Fidler, Meg Galipault, Shanon Hashman, Jared Hoffman, Barbara Kakiris, Steve Martin, Erin O'Neill, Kate Posey, Jackie Teater
By-laws: Co-Chair Kate Posey asked KSC members to review PACT by-laws & submit recommendations for changes. KSC can access it on the O-drive under Staff Council.
Next Kenyon Staff Council Meeting: 11/19/2013 at 10:00am in Ramser (Peirce Hall)
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Susan Morse, Erin O'Neill, Kate Posey, Jackie Teater
PACT Committee--number of representatives: 2 new members have been selected by President Decatur (Shanon Hashman and Lorie Shults).
Next Kenyon Staff Council Meeting: 11/5/2013 at 10am in Ramser (Peirce Hall)
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Barbara Kakiris, Steve Martin, Aaron Miller, Erin O'Neill, Kate Posey, Lee Schott, Jackie Teater
Next PACT Meeting: 10/15/2013 at 10am in Ramser (Peirce Hall)
Attendance: Robin Ball, Marc Bragin, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Barbara Kakiris, Aaron Miller, Susan Morse, Erin O'Neill, Kate Posey, Jackie Teater
Benefits: Haven’t met yet.
Events: Met; changing bingo, increasing fundraising options for charities, maybe a self-defense class for employees at KAC, and an ice cream social.
Communications: Met briefly for BigTree training (Chris Ellsworth-lead checker of email, Marc Bragin-update calendar, Meg Galipault-send PACT emails, & Michelle Fidler-Meetings summary). Asked new PACT members to do questionnaires. ***Meg asked that any news to be sent from PACT be sent to her for release.
Outreach: Jackie Teater & Barbara Kakiris—Cheer Baskets. Lee Schott—new printed items for PACT. Kate Posey—New Employee Packages (invite for campus tours through Admissions office & coupons for PACT lunches).
Minutes: The minutes were read from our last meeting on 9/3/2013.
Future Meeting dates & times: Dates have been set through the end of the semester & Chris will send Google invites for them.
Employee Lunches: Dates are set & have been updated on PACT website.
Web page & Ask PACT: Old link still works but new link isn’t yet.
Pres. Decatur’s Assignment for PACT: Continuing to consider possible name change. Sean feels PACT’s current impression is one directional (from President only) but wishes it to be two directional (from President AND from staff so concerns are shared equally). PACT team agrees it’s time to consider name change & will discuss further at next meeting on 10/1/2013. Changes made soon due to Kenyon’s website & new president.
Presidential Forums & Expectation of attendance: Unknown until first one happens to get sense of reception. Next forum scheduled for 10/15/2013 at 12pm-1pm.
AskPACT: Question concerning bereavement policy. PACT understands staff is concerned but will defer to HR with request to compare policies with similar employers & possibly consider changes later.
Family Leave: Will continue discussion of maternity/paternity leave in addition to additional time off for bereavement.
Transparency: Considering sending AskPACT questions to Senior Staff as an FYI as record of transparency & to alert them to “hot” concerns of the time. PACT members should send minutes to their division.
Susan Morse (Special Guest): Discussed harassment training—it IS mandatory & President’s office wants feedback (both positive & negative). (Initial impression is staff had to complete training in order to address a situation already on campus).
Orientation of New Employees: Emails announcing new hires & maps of Mt. Vernon, Knox County, nearby bigger cities (Mansfield, Newark, Columbus) would be helpful for those not familiar with area.
Next PACT Meeting: 10/1/2013 at 10am in Ramser (Peirce Hall)
Attendance: Robin Ball, Marc Bragin, Sean Decatur, Chris Ellsworth, Michelle Fidler, Meg Galipault, Leslie Harding, Jared Hoffman, Steve Martin, Aaron Miller, Susan Morse, Erin O'Neill, Kate Posey, Jackie Teater
Introductions of attendees around the table took place.
We talked about committees and requested committees meet to update new members of current projects or concerns within the group. The committees are:
Special Guests: President Sean Decatur & Susan Morse asked PACT members to relay to Kenyon staff & employees that they are open to hearing ideas & concerns regarding Kenyon’s future over the next 5 years. There will be open forums at various times over the next year and a half. The purpose of these forums is to foster ideas, encourage speaking up, and ask questions. They will be informal and anyone can drop in during the listed times for the forums: 9/18 from 9am-10am, 10/15 from 12pm-1pm, 11/21 from 3:30pm-4:30pm.
Sean led a discussion about PACT and its history. He asked the PACT members to consider an evaluation of our true purpose and whether our name fits appropriately. We’re to think about this in preparation for our next meeting and be prepared to discuss at the next PACT meeting.
Next PACT Meeting: 9/17/2013 at 10am in Ramser (Peirce Hall)