Supervisors are encouraged to provide frequent opportunities for meaningful feedback about their student employee's performance with ample opportunity for the student to correct any performance that falls below department standards.
If and when disciplinary problems arise, a supervisor should use the following guidelines, as they provide written documentation in the event of counteraction by the student:
1) Give the student a verbal warning, stating exactly what the unacceptable behavior was, and what needs to be done to correct the problem. Document the conversation.
2) The second time there is a problem (it does not have to be the same problem), give the student a written warning (see sample of written warning) with the same format as the verbal warning. Send a copy of this letter to the Student Employment Office to be included in the student's employment file.
3) The third time there is a problem, you are free to terminate the student's employment with your department (see sample of employment termination letter). Send a copy of the letter to the Student Employment Office for the student's employment file.
Grounds for disciplinary action include, but are not limited to:
There are situations which require more severe and immediate action. Grounds for immediate dismissal include, but are not limited to:
Behavior meriting disciplinary action could be indicative of a larger issue with which the student may be struggling. A quick call to the Dean of Students Office can set this concern at rest, and may also set in motion a plan to assist the student. This is encouraged whenever a supervisor thinks it could potentially help the student. Moreover, behavior warranting immediate dismissal may also be cause for further disciplinary action. Additional information regarding student disciplinary procedures can be found in the Kenyon College Student Handbook.