Student Employment is an important factor for both the student and the College Employer. For the student, it means financial assistance as well as a valuable work/educational experience. For the employer, it provides the kind of help needed for peak periods and other situations where full-time, regular employment would be impractical. It is, therefore, a mutually beneficial arrangement.
Approximately 800 students are employed in on-campus jobs during the academic year. In dealing with these students, the College must follow federal and state regulations governing employment. Following the procedures outlined in this website will ensure compliance with these regulations.
Student employees are not paid for time not worked. Students do not receive paid vacation days, sick days, personal days, holidays, or benefits. If a student is not working during the scheduled time, they must indicate this on the timesheet. Students do not get paid breaks or lunches. All time off should be discussed in advance and approved by the supervisor. Student employees are expected to contact their direct supervisor to report tardiness or absence.
Student employees generally are not permitted to work at Kenyon more than 20 hours per week during the academic year (40 hours per week during the summer months). Students found working in excess of the above guidelines will be notified. Departments may reduce student hours to comply with Kenyon's policies.
Federal Work-study award recipients who earn their maximum award amounts in the corresponding academic year will convert from Federal Work-study payment status to Kenyon employment payment status to meet federal guidelines.
Our policy on State Unemployment Insurance is that student employment status is temporary, does not contain any provisions for fringe benefits or holiday or overtime pay, and is contingent upon available funds. Student Employees are an exempt class under the Employment and Training Law and do not qualify for unemployment insurance.
During the academic year when classes are in session, all jobs are FICA exempt; therefore we must follow federal regulations that require all student employees to be currently enrolled for classes during the time that the job takes place. (i.e., working during the Fall and taking classes August through December). FICA exemptions are also possible during the academic year when classes are in break (e.g., Winter Holiday Break and Spring Break), provided that the student employee was eligible to work the last day of classes/exams preceding the break and will be eligible to take classes for the academic period following the break. Summer employment; however, is NOT FICA exempt -- summer earnings will have Social Security and Medicare deducted from the gross pay.
We believe most situations can be handled within departments between the student and the supervisor. In cases in which a student is uncomfortable talking with the immediate supervisor, alternatives are listed below.
Students, as College employees, are eligible for Workers' Compensation when they are injured on the job. The injured student, or another person acting on that student's behalf, must report the injury immediately (within 24 hours) to the supervisor. Please contact the Office of Human Resources for additional information.
If a student finds it necessary to leave a campus job, we encourage at least one week's notice. Some departments will require more time, as it is necessary to find and train a qualified person before the resigning student leaves the job. Other positions can remain open for short periods of time, and these supervisors may not require any notice whatsoever. It is best to communicate in advance whenever possible.