2016 W-2 Electronic Consent Announcement
Kenyon College is pleased to announce that employees may elect to receive their 2016 W-2 Wage and Tax Statement online through Banner Self Service in an IRS approved PDF format. This will allow you to print and send the online form with your tax return. If you wish to view your 2016 or prior year’s W-2, you must give your consent to receive the form in an electronic format on or before January 9, 2017 (instructions below).
Kenyon College is required by the IRS to furnish all employees with a form W-2 for each calendar year. The form W-2 details the employee’s compensation, tax withholding and required disclosures for the year.
Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated.
If you wish to receive your 2016 W-2 electronically, you must give your consent on or before January 9th, 2017. Once the W-2’s are processed, current employees who gave their consent will be able to view and print their statements immediately. An email notification will be sent to employees when W-2’s are available on Banner Self Service.
NOTE: To create Federal and State acceptable copies of your W-2 to send with your taxes, use the Printable W-2 button at the bottom of the Display page. This will take you to the actual W-2 form. Print the form from this screen.
IMPORTANT REMINDER: These documents contain your social security number, which you will want to protect to help prevent identify theft. If accessing this information on campus, employees are advised to NOT leave their computer screen unattended when viewing W-2 forms. Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.
If electronic consent is given, it will no longer be necessary for current employees to request a duplicate of their W-2 form. Access to 2016 as well as all subsequent years will be available through your Banner Self Service Personal Access Pages.
Beginning with the 2016 W-2, an employee who consents to receiving the Form W-2 electronically will not receive a paper copy. If an employee does not consent, Payroll will mail the W-2, using the US Postal Service, to the current home address on record no later than January 31, 2017.
Kenyon College will mail form W-2, using the U.S. Postal Service, to the current address on record of those employees who have separated from the college.
If you have any questions, please contact Cathy Riel, payroll manager at 740-427-5144 or email firstname.lastname@example.org.