In our efforts to provide hardship funds to students who find themselves in circumstances whereby they have difficulty covering the cost of lessons, books, course materials, and/or other related educational expenses, the Office of Academic Advising has set aside a small pool of funds to address these financial concerns.
In order to qualify for such funds, students will need to: 1) be exceeding the estimated cost of books and course materials for the particular semester for which they are requesting funds and 2) have consulted with the Financial Aid Office and exhausted all of their loan options for the particular semester.
With regard to the first condition, the current estimated cost of books and course materials is $950 per semester. The estimated cost of books is updated every year by the bookstore. If the cost of books and course materials exceeds the current estimated cost, students should articulate that calculation and request funds to cover no more than the difference.
With regard to the second condition, the estimated cost of books is built into every financial aid package for every student with need. While students and parents often express reservations about taking out loans, we believe it to be our institutional responsibility to educate families about the value of loans as an investment in the Kenyon education. Furthermore, we wish to be fair to those who have taken out loans to cover necessary costs.
STEPS AND TIMELINE
If students are having financial difficulties, they should first seek guidance and support from the Financial Aid Office. In order to have their financial aid package re-assessed, students will need to provide documentation of changed personal and/or family circumstances from the time at which need was originally assessed. If loans are necessary and available, students should work with the Financial Aid Office to coordinate loan details.
If students have exhausted their loan options and wish to apply for hardship funds, they should contact the Dean for Academic Advising and Support to discuss their circumstances, obtain an application, and review the application process. They should complete and submit the application in advance of (or as close as possible to) the start of the particular semester for which funds are being sought.
Students should reach out to the bookstore (and to course faculty, if needed) early to inquire about books and course materials, so that appropriate purchases can be made in advance of (or as close as possible to) the start of the particular semester.
Applications will not be considered after the add/drop deadline on the 7th class day after the start of the particular semester. Students are responsible for submitting their application in a timely manner.
Pending review by the Office of Academic Advising and the Office of the Provost, applicants may be:
1) approved for partial/full expenses,
2) denied, or
3) asked to provide additional information/documentation.
Due to limited funds available, students should be aware that they may not receive full requested amounts.
Decisions will generally be made within 5-10 business days based on when materials are received. Students should submit their application as soon as possible in order to avoid any delays in processing, decision-making, and payment/reimbursement (as applicable).
Students will need to submit a new application for each semester for which they are requesting hardship funds. Any changes in personal and/or family circumstances should be reported to the Financial Aid Office (even mid-semester or mid-year) to determine whether their financial aid package can be adjusted.
The Office of Academic Advising and the Office of the Provost reserve the right to request further documentation and consultation at any time.
For financial aid concerns and questions, please contact: Craig Daugherty, Director of Financial Aid, Edelstein House.
For more information on hardship funds and to discuss the application process, please contact: Hoi Ning Ngai, Dean for Academic Advising and Support, Edwards House.